Mentor Program. Information and Registration Form
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1 Mentor Program Information and Registration Form
2 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 2 What is Mentoring? Mentoring is a mutually beneficial relationship which involves a more experienced person helping a less experienced person to achieve their goals. The Goulburn Murray Community Leadership (GMCL) Mentoring Program is about building the capacity of our community through utilising the skills and experience of our Fairley Leadership Program alumni (Fairley Fellows) and other community leaders in the Goulburn Murray Region. What is the Goulburn Murray Community Leadership Mentoring Program? The Goulburn Murray Community Leadership Mentoring Program aims to match mentees with mentors who can provide support, information and advice and share professional and personal skill and experiences. Mentors are committed to helping mentees to learn and will take an active interest in their mentees career development. The mentoring process also provide mentors with the opportunity to reflect on their own skills and experience, to grow as leaders and provides personal satisfaction from involvement in a worthwhile experience. Duration of Program The overall GMCL Mentoring Program will run for 12 months commencing with recruitment in November Mentees and mentors will be expected to attend three facilitated workshops to be held in February 2016, June 2016 and an evaluation workshop in November Regional check-in sessions will also be held approximately two months into the Program. Program Participants Mentees The mentees in this program will be professionals interested in career progression and personal growth. Mentors Our mentors will be Fairley Fellows and other leaders in our community who are able to commit time during the course of a year to provide support, information and advice to mentees. The Matching Process Mentors and Mentees will be invited to apply for this Program. Mentees will also be asked to identify their developmental goals and any issues they would like to discuss during the year. This information will be used in the matching process. It is expected that mentors will not be the direct supervisor of the mentee and it is preferable if the mentor is from a different organisation, although this is not mandatory. Prospective Mentor Registration Expressions of Interest are currently being accepted for the 2016 Goulburn Murray Community Leadership Mentoring Program. We are seeking expressions of interest from those who: Are willing to share insights about their industry, professional experiences and challenges, Have an hour or two to give each month to make a big difference in someone s career and personal development. Information for Individuals: The benefits for you as an individual mentor include opportunities to: Further development of mentoring skills including; providing feedback, communication and interpersonal skills Be recognised and appreciated for your skills and knowledge, Develop your leadership skills, Improve individual coaching skills, Obtain a sense of personal satisfaction through helping mentees define their career journey. The benefits for you as an individual mentee include opportunities to: Excellent networking opportunities, Developing new skills i.e. Problem solving, Gaining a role model, Identifying professional growth and development areas, Develops communication skills, Drives the mentee to set goals and work towards them, Mentee can set goals and develop processes to achieve them.
3 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 3 Role of the Mentee in the GMCL Mentoring Program Take responsibility for your development and be proactive about initiating contact with your mentor, Use a variety of methods to initiate contact - telephone, , face to face, Ensure confidentiality is maintained, Be willing to listen and learn, Ask for feedback and give feedback when required, Plan the meeting ahead, create a list of things you would like to discuss that you feel will be relevant to your development, Be honest and clear with your mentor about what you would like to learn and achieve ensure you both have an understanding of your goals. Role of the Mentor in the GMCL Mentoring Program Schedule a meeting at least once a month with your mentee, Ensure confidentiality is maintained, Be willing to listen and communicate with your mentee, Provide guidance to your mentee, offer relevant advice and give feedback when required, Try and plan the meeting ahead, have some initial questions prepared to ask your mentee or some relevant experiences to share which may help the mentee in situations they might face in their professional life, Take an interest in your mentee and assist them to achieve the goals they have set for the mentoring program, If appropriate introduce your mentee to professional networks and explore career development opportunities, Know your own professional boundaries and areas of expertise/knowledge and refer the mentee to other specialists for advice as required. Code of Conduct for the GMCL Mentoring Program In applying for and entering into the GMCL Mentoring Program it is understood that the code of conduct is to be adhered to at all times: The Mentoring Program requires dedication from both parties to make it work. The candidate should understand that the mentoring program will require time commitments and be happy to give up some of their time to participate in the program and communicate with their mentee/mentor. It is expected that mentors/mentees will complete the application form honestly, in order for the matching of mentors/mentees to be as successful as possible. It is expected that mentors/mentees are aware that once the mentoring program has ceased, they are no longer a recognised mentor/mentee combination in the program. It is expected that all mentors and mentees will enter into the mentoring relationship with a commitment to assist each other to develop and learn in an environment that will support honesty, fairness and respect. It is expected that if the mentoring relationship is not working for any reason, that GMCL Executive Director will be notified immediately to ensure that the matter is addressed and if necessary a new mentor/mentee allocated. The candidate should understand that once they have made the commitment to participate in the GMCL Mentoring Program that if for any reason they cannot see the program through to its conclusion, they need to notify GMCL Executive Director and their mentee/mentor as soon as possible. Participants wishing to withdraw from the program are required to complete a formal withdrawal process. It is expected that within the mentoring relationship there will be no bullying, abuse or misconduct on the part of the mentor or mentee and that failure to abide by this may result in termination from the program and further action if necessary. It is expected that the mentor/mentee, in becoming a part of the Mentoring Program, will provide time to share ideas, knowledge and experiences with their partner in the mentoring relationship. It is expected that confidentiality and privacy of the mentor/mentee will be strictly adhered to and that failure to do so may result in termination from the program and further action if necessary.
4 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 4 Fees The fees for Mentees participating in the ten month Mentoring Program are below: Mentees: Fairley Fellows: $930 (GST included) NOTE: There is no charge for mentors participating the Program. Quick facts: The program will launch with recruitment in November 2015 and conclude in November The minimum commitment is four program days and ten face-to-face hour-long mentor/mentee meetings on a monthly basis. You do not have to be an alumni of the Fairley Leadership Program to participate. There are no fees associated for Mentors with this program. Mentors are volunteers - time is the only currency! Places in this program are strictly limited; participation cannot be guaranteed as it is subject to a suitable match. If you would like more information, contact Amanda McClaren on or fill out your details and them to exec.dir@fairleyleadership.com and we will contact you shortly. Ready to begin? We invite you to express interest as an individual or on behalf of your organisation. Please note that places are limited and expressions of interest will close on 4 th December For questions regarding this application process please contact the Executive Director, Amanda McClaren, on
5 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 5 Mentor Program Summary Stage One Submission of Expressions of Interest Calls for Expressions of Interest for both mentees and mentors will occur in November The Expression of Interest forms must be completed and ed to the Executive Director by the closing date. Expressions of Interest Close Friday 4 th December 2015 Stage Two Selection of Participants and matching of mentor and mentee The Goulburn Murray Community Leadership with support from Leadership Victoria will assess applications and match applicants based upon the information provided in their Expression of Interest forms. Applicants will be notified of the outcome of this process by Friday 18 th December Stage Three Program Launch and Training Program After mentor pairs have been established they will take part in a 2-3 hour training session. The training session will provide the knowledge, understanding, skills and support needed for the mentoring process to be successful. Content will include: What is mentoring? Issues surrounding mentoring. Practicalities involved in mentoring. How the mentor relationship develops. Skills development including effective listening and questioning, giving and receiving feedback, coaching, problem solving, action planning and goal setting. Trouble shooting. Mentoring Program Launch Wednesday 3 rd February 2016 (alongside the Fairley Leadership Program Launch) Training Program Tuesday 9 th February 2016 (5.30pm 8.30pm) Stage Four Mentoring Experience Once the mentor pairs are established and the mentee and mentor have undertaken the training workshop, mentor pairs will be encouraged to meet fortnightly for the first month. After this it would be expected that contact would not need to be so frequent and that monthly meetings might suffice. Each mentor pair will be encouraged to come to an arrangement which best meets the needs of the mentee. Stage Five Check In Session Approximately two months into the program, regional check in sessions will be held to gain insight into how the mentoring relationship is progressing and to assist with any issues. Goulburn Murray Community Leadership will also provide a contact person should issues arise during the program, as well as additional support in the form of regular communications with articles and information to help maintain the focus and keep the partnerships informed. These meetings will occur in April/May Stage Six Group Review Workshop A facilitated review meeting of three hours will be held with the group halfway through the Program. At these meetings, participants will discuss progress, compare notes with others, raise any issues of concern and gain assistance in setting further goals. Participants can provide feedback on their early experiences, ideas and insights that may benefit everyone involved in the Program. Group Review Workshop Tuesday June 21 st 2016, from 5.30pm 8.30pm Stage Seven Final Evaluation and Review Workshop There will be online evaluation undertaken throughout the Program and a final evaluation and review workshop will be held in November This will provide participants with the opportunity to share their experience with the other participants and to provide valuable feedback on the Program. It will also look at issues that emerged throughout the Program and provide participants with additional information to deepen their experience and enhance the mentoring process. There will also be the opportunity to suggest improvements to the program. Final Evaluation and Review Workshop Tuesday 22 nd November 2016, from 5.30pm 8.30pm
6 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 6 Frequently Asked Questions? Q. Do I need to be a member of GMCL leadership Network or an alumni of the Fairley Leadership Program to participate in the Mentoring Program? A. No, to participate in the GMCL Mentoring Program there is no pre-requisite to be a member of GMCL leadership Network or an alumni of the Fairley Leadership Program. Q. What if I am not suited to my mentor/mentee? A. In the unlikely event that mentors/mentees feel they are not suited, please contact GMCL Executive Director, Amanda McClaren, at exec.dir@fairleyleadership.com.au who will discuss the situation with the mentoring committee and arrangements will be made. These situations will be dealt with on a case-by-case basis and outcomes may vary depending on the specific situation. Q. What can I do if my mentor/mentee doesn t return my s and doesn t have time to meet? A. It is important to realise that mentors/mentees may have many pressures on their time and to be patient. If this is a reoccurring problem please contact GMCL Executive Director, Amanda McClaren, at exec.dir@fairleyleadership.com.au who will discuss the situation with the mentoring committee and arrangements will be made. These situations will be dealt with on a case-by-case basis and outcomes may vary depending on the specific situation. Q. Are all applicants likely to be able to participate in the mentoring program? A. Generally, there are more mentees who wish to participate in this type of program than mentors. While every effort will be made to involve all applicants in the mentoring program, this is not always achievable. In some instances mentors are happy to take on more than one mentee and this may be an option. We will also match mentors and mentees across sectors if necessary. However, participation in the mentoring program cannot be guaranteed. Q. How often should I meet with my mentor/mentee? A. It is anticipated that in order to benefit from the relationship mentors and mentees should make contact at least once a month. Pairs may meet more regularly, and timing of meetings may change during the relationship as the needs of the mentor/mentee change. There are a number of ways meetings might occur - via , phone, Skype or face-to-face. Q. What do we talk about? A. It is a good idea to plan meetings ahead and set goals for each meeting. The mentee can develop a list of questions they would like advice or feedback on and the mentor could develop a list of experiences they wish to share which may help the mentee. It is important to keep the discussions about work related issues that will assist in the professional development of the mentee and mentor. Q. Can the mentoring relationship continue after the GMCL Mentoring Program is completed? A. The mentoring relationship can be continued informally once the mentoring program is completed, however the relationship will not be acknowledged by GMCL. Both mentor and mentee are welcome to apply for the program the following year; however they will be assigned different partners. Mentees are also encouraged to become mentors after they have completed the program, if they feel they have the expertise. Q. Can I be a mentor and a mentee? A. Most definitely. In fact, individuals are strongly encouraged to consider being a mentor and a mentee. Particularly in the case of very new professionals, someone with less experience who can relate well to being new to the profession is just what they need. Just because you only have a few years experience doesn t mean you have nothing to offer. Q. Can mentors have more than one mentee? A. Mentors can enter into the mentoring relationship with more than one mentee. This decision is entirely up to the mentor. As long as they feel they will have the time to give to all mentees and that the mentoring relationship is equal and of benefit to all involved, then there is no problem.
7 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 7 Application information I am applying to be a: Mentor I wish to offer my skills/expertise to a Mentee Mentee I wish to be mentored by a Mentor in this Program Personal Information Full name: Preferred name: Date of Birth: Sex: Male Female Home address: Town: Post Code: Postal address: (If different from above) Local Government where you live: Country where you were born: Are you aboriginal/torres Strait Islander? Spoken Language: Other languages: Home Phone: Work Phone: Mobile Phone: Employer: Current Role: Date of joining current employer? Applicable Sector: Primary producer Business Government Community Not-for-profit Work address: Education Other (please specify): Town: Post Code Are you an Alumni of the Fairley Leadership Program? Y N Year Are you an Alumni of another Leadership Program? (please list the program) Program: Graduation Year:
8 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 8 Your Career Story Please tell us a little bit about your employment / work history: Skills Area (Please tick the boxes below relevant to your experience) Management Asset Management Community Development Public Relations Performance Management Community Engagement Change Management Stakeholder Management Business Strategy Governance Strategic Planning Finance Fundraising Culture Change Executive Management Media relations Project planning Communications Leadership Team Building & Management Marketing Human Resources Partnership Building Social Entrepreneurship Organisational Development Program Management Coaching Public Speaking Workshop Facilitation Grant Writing Budget Management Collaboration Event Planning Recruiting Policy Other (please specify) Sector (Please tick the boxes below relevant to your experience) Government Authority Health Care & Social Assistance Financial & Insurance Services Not-for-Profit Education & Training Arts and Recreation Services Board Local Government Water Management Agriculture, Forestry & Fishing Community Accommodation & food services Transport Manufacturing Retail Small Business Construction Natural Resource Management Professional Scientific and Technical Services Information, Media & Telecommunications Other (please specify)
9 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 9 Mentoring Experiences 1. Briefly describe your mentoring experience to date. If you have been involved in a mentoring relationship before, please tell us a bit about your previous experience i.e. formal or informal relationship, as a mentee or a mentor: 2. Have you had any formal training on how to be an effective mentor? If yes, please outline that training. 3. What do you believe you can offer to a potential mentor/mentee relationship? What would you say are your areas of specialisation?
10 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 10 Mentoring Experiences (continued from previous page) 4. What are your expectations of the Mentoring Program? What would you like to achieve by being a mentor in this program? Mentoring Preferences You will be matched to mentors/mentees based on the information about your academic background, areas of expertise and work experiences (job-specific or industry-specific). If there is a specific sector that you would like to mentor or would like to be mentored in, that may not be obvious from the information provided above, please specify below: Are there any factors that may affect your participation as a mentor/mentee? Eg. Location, travel commitments: Are there any additional preferences that you would like to note?
11 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 11 Mentoring Program Application By submitting this form I accept the following statements: I understand that this application does not guarantee my participation in the program. This depends on factors such as an appropriate mentee match. I understand that the Goulburn Murray Community Leadership Program endeavours to effectively match mentees and mentors, however an ideal match is not always possible. I accept that the Goulburn Murray Community Leadership Program takes no responsibility for any individual's behaviour. I agree to apply due diligence in managing a mentoring relationship to maximise safety and minimise risk. I agree that my name, preferred phone number, address and employment details can be made available to my mentees/mentor. As a mentor/mentee I commit to: Maintaining absolute confidentiality. Acting honestly, openly and respectfully. Arriving at and commencing all meetings on time. Adhering to the code of conduct for the GMCL Mentoring Program I accept the statements above and acknowledge the information provided is true. Signature: Date: Please submit your completed electronic application, no later than Friday 4 th December, 2015 via to exec.dir@fairleyleadership.com.au You must also send a signed hardcopy of your application to: The Executive Director, Goulburn Murray Community Leadership, PO Box 1409, Shepparton VIC 3632
12 Goulburn Murray Community Leadership Mentor Program Information and Registration Form 12
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