Trempealeau County Opening ADRC/Aging Unit Clerk

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Barnaby Palmer
6 years ago
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Trempealeau County Opening ADRC/Aging Unit Clerk PURPOSE OF POSITION: The purpose of this position is to perform fiscal and administrative support to the ADRC Unit and the Human Services Department.

1 Trempealeau County Opening ADRC/Aging Unit Clerk PURPOSE OF POSITION: The purpose of this position is to perform fiscal and administrative support to the ADRC Unit and the Human Services Department. Duties may include reception, phone, data entry, typing, transcription, doing spreadsheets and other routine reports, filing, and other fiscal or general work. The work is performed under the supervision of the ADRC Director. REQUIRED QUALIFICATIONS: High school diploma, vocational/technical training in accounting or bookkeeping, one year experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities. Computer experience required including experience in spreadsheet application and word processing. COMPENSATION / BENEFITS: The 2018 starting wage for this non-exempt position is $14.08 to $18.07 per hour, depending upon qualifications, with potential for future earnings up to $19.20 per hour (80 hours bi-weekly). Trempealeau County s compensation plan includes annual wage step increases. A comprehensive benefit package is offered to county employees including health insurance, pension, flex spending account, dependent care reimbursement, deferred compensation, dental, vision, short-term disability, life insurance, critical illness insurance, cancer insurance, and accident insurance, paid holidays, vacation and sick leave. All required application materials may be found at To be considered a completed Trempealeau County Employment Application must be submitted (via mail, , fax, or hand-delivered) to Human Resources by: Thursday, May at 4:30 p.m. Trempealeau County Human Resource Department Main St., PO Box 67, Whitehall, WI Telephone: ext. 224 Fax: personnel@tremplocounty.com Visit our website at Equal Opportunity Employer / Affirmative Action

2 Employee Benefit Summary WAGE DETAILS Trempealeau County s compensation plan includes annual wage step increases for employees as well as a potential cost of living increase. HEALTH INSURANCE Trempealeau County contributes 88% of the lowest cost plan. Employee contribution varies depending on the plan selected. In addition, the County pays for the employee s deductible through a flexible spending account. When an employee is eligible for health insurance, the County puts the full amount of the deductible, $500 for a single plan and $1000 for a family plan, in the account for the employee to access when needed. To receive that money, complete a short form (paper or electronic) and submit a copy of the Explanation of Benefits (EOB), bill, or receipt. Payouts occur weekly. Please note: This benefit must be approved annually through the County Board Employee Trust Funds (ETF) area plans include the following: All plans include the same benefits. You choose the provider network Health Insurance Rates Single Plan Monthly Premium Family Plan Monthly Premium Quartz-Community $79.60 $ HealthPartners Health Plan $ $ Security Health Plan Central $ $ WEA Trust Northwest $ $ Health Insurance Benefit Snapshot Annual Medical Deductible $500 individual / $1,000 family When an individual within a family plan meets the $500 deductible, benefits apply as described below Deductible applies to annual out-of-pocket limit (OOPL) Medical deductible does not apply to prescription drugs Routine, Preventive Services as Required by Federal Law Emergency Room Copay Plan pays 100% You pay $60 copayment per visit Prescription Drug Coverage Tiered system with co-pays starting at $5 Annual Wellness Incentive $150 gift card for employee and spouse/when annual physical or wellness screening is completed

VOLUNTARY BENEFITS Disability Income Insurance Dental Insurance Critical Illness Insurance Cancer Insurance Accident Income Insurance Vision Coverage Life Insurance (spouse & family available)

3 VOLUNTARY BENEFITS Disability Income Insurance Dental Insurance Critical Illness Insurance Cancer Insurance Accident Income Insurance Vision Coverage Life Insurance (spouse & family available) Medical Reimbursement Dependent Care Reimbursement Two (2) Voluntary Deferred Compensation Plans RETIREMENT Trempealeau County and the employee each pay 50% of the actuarially required contribution to the Wisconsin Retirement Fund General Rate Employer Share - 6.7% / Employee Share 6.7% VACATION Vacation is accrued per pay period based on years of service. Starting at 12 days per year up to 25 days per year. HOLIDAYS New Year s Day, President s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Personal Holiday SICK LEAVE Sick leave is accrued per pay period based, up to 12 days per year This illustration summarizes the benefits presently offered by Trempealeau County and is not a guarantee of benefits. 12/2017

4 Trempealeau County Position Description Name: Department: Human Services Position Title: ADRC/Aging Unit Clerk FLSA: Non-exempt Date: May 2018 Reports To: ADRC Director Purpose of Position The purpose of this position is to perform fiscal and administrative support to the ADRC Unit and the Human Services Department. Duties may include reception, phone, data entry, typing, transcription, doing spreadsheets and other routine reports, filing, and other fiscal or general work. The work is performed under the supervision of the ADRC Director. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Provide reception coverage by communicating with the public, employees, and other individuals in person or by phone regarding department programs and services. Refer clients to appropriate staff or agency. Provide necessary forms or materials and route to appropriate personnel. Performs general clerical support functions including filing, faxing, scanning, copying, opening and distributing mail, prepare out- going mail, typing correspondence, forms and reports for the department. Set up case files, assign case numbers, updates electronic data and retrieves and returns locked files. Manage and keep records of LTS case file destruction. Collate packets, folders, and resource guides as needed. Assist department staff as needed with copy machines, fax machine, phones. Cover lunch/breaks and back up other department members. Participate in on-going training. Attend meetings as required. Transcribe case information for ADRC and Human Services staff. Enter data in SAMS for the Nutrition program, caregiver program, and on all calls received each month. Enter Transportation Program information into electronic system needed for quarterly reports and trip billing. Take and transcribe ADRC Advisory Board minutes, type and post agenda. Enter daily changes for Home Delivered meals into electronic log and tally total daily congregate and home delivered meals into the spreadsheet. Communicate with all meal drivers daily. Print Home Delivered Meal Route sheets weekly. Type up monthly menus for Nutrition program and prepare monthly packets for meal sites. Send daily meal counts to meal providers

5 Completes billing for Home Delivered Meal services and transportation services. Set up and maintain up ride authorization electronic files and follow up on missing authorizations for services provided. Reconcile and audit volunteer driver program reimbursement requests and enter into electronic system. Serves as back up to Transportation Scheduler to call and set up rides for the program. Work collaboratively with Fiscal/Admin Unit to maintain organization in storage areas. Maintains spreadsheet on Department cell phone usage. Schedules appointments for staff as needed. All other duties as assigned. Minimum Training and Experience Required to Perform Essential Job Functions High school diploma, vocational/technical training in administrative support, accounting or bookkeeping, one year experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Computer experience required including experience in spreadsheet application and word processing. Physical and Mental Abilities Required to Perform Essential Job Functions Language Ability and Interpersonal Communication Ability to classify, compute and tabulate data and information, following a prescribed plan requiring the exercise of some judgment. Ability to compare, count, differentiate, measure and sort information. Ability to assemble, copy, record and transcribe data and information. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards. Ability to follow specific instructions and respond to simple requests from others. Ability to utilize a wide variety of descriptive data and information such as billing statements, purchase orders, agency program forms, spreadsheets, regulations, correspondence and computer software operating manuals. Ability to communicate orally and in writing with agency personnel, clients, other agencies, and the general public. Mathematical Ability Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals. Ability to interpret basic statistical reports. Judgment and Situational Reasoning Ability Ability to use functional reasoning in performing semi-routine functions involving standardized work with some choice of action. Ability to exercise the judgment, decisiveness, and creativity in situations involving a variety of generally pre-defined duties which may be subject to frequent change. Physical Requirements

6 Ability to operate a variety of office equipment including computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer, paper shredder, postage meter and photocopier. Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry. Ability to exert very moderate physical effort in sedentary to light work, typically involving some combination of stooping, kneeling, lifting, carrying, pushing and pulling. Ability to recognize and identify similarities or differences between characteristics of shapes and sounds, associated with job-related objects, materials and tasks. Ability to sustain prolonged visual concentration. Environmental Adaptability Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use poses a very limited risk of injury. Trempealeau County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee's Signature Supervisor's Signature Date Date

Opening: Facilities Technician Department: Maintenance

Opening: Facilities Technician Department: Maintenance Trempealeau County Human Resource Department 36245 Main St., PO Box 67, Whitehall, WI 54773 715-538-2311 ext 224 personnel@tremplocounty.com The Trempealeau