b information Details Management Accountant Page 2 of 13

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2 b information Details Management Accountant Page 2 of 13

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5 JOB DESCRIPTION Post Management Accountant Job Family Specialist, Professional, Administrative & Technical Grade 6 Role code MA001 Status Full time Contract Type Permanent Reporting to Head of Finance AIMS AND RESPONSIBILITIES OF THE ROLE To provide dedicated financial and analytical support to all budget holders within the School such as: Teaching, Research, Technical Support, Academic Administration, Professional and Central Connects departments. To lead the operational management of the accounts receivable and payable functions. To support the Head of Finance in co-ordinating the annual financial budgeting and forecasting exercises, and the on-time delivery of monthly management and annual accounts to strict time scales. REPORTING ON THE WORK OF Purchase Ledger Administrator Credit Control and Billing Administrator TANGENTIAL WORKING LINES Finance Team Senior Management Academic Administration teams Research Technical Support Department Central Connects Academic Faculty HR Job information Details Management Accountant Page 5 of 13

6 EXTERNAL NETWORKS Payroll Service (MidlandHR) Higher Educations Statistical Agency (HESA) HM Revenue and Customs (HMRC) Teachers Pension Scheme (TPS) Local Government Pension Scheme (LGPS) DUTIES AND RESPONSIBILITIES The range of responsibilities and duties of this role will include the following, although priorities may change in line with the development of the role and other duties may be allocated from time to time. Liaison and Networking Planning & Organising Information Review, Analysis and Scholarship Teamwork & Motivation Service Delivery Establish and maintain strong and effective working relationships with: Internal/External auditors in order to embed a suitable financial control environment across the School. All internal budget holders for the purpose of understanding and controlling spend drivers within the School and representing the Finance function as a pro-active and supportive business partner. Relevant external sector forums workgroups / working parties where appropriate. To represent Central at external workshops, information briefings and other events relevant to the responsibilities of the post. Provide input to key internal customers with regard to the preparation of plans/timetable supporting the annual budget and forecasting exercise. Hold regular meetings with Budget holders to review in-year financial position, agree corrective action where necessary and to discuss budget proposals for the year ahead within strict parameters. Interrogate a variety of internal and external databases in order to enhance quality of analysis and to sense check original findings. Internal databases such as the Students Record System and Payroll returns from MidlandHR (External Payroll Bureau). Model what-if scenarios and comment on associated risk in relation to New Course Initiatives and pricing decisions. Ensure that team are organised and working effectively. Create a sense of unity and common purpose. Form and communicate a clear vision of what is to be achieved overall by a team. Organise work flow within teams including the fair allocation and distribution of tasks to ensure timely delivery. This will include the allocation of tasks to cover for sickness absence or approved leave of absence; Preparation of on-time and accurate set of monthly management accounts at School level and investigate variances in advance and contributing to improved quality of insightful commentary. Assist in providing training to and non-finance staff on the School s financial systems and ways of working. Provide monthly variance analysis and commentary to individual budget holders. Aim to enhance commentary by incorporating student and staff numbers. Achieve clarity with regard to individual budget accountability. Job information Details Management Accountant Page 6 of 13

7 Team Development Initiative & Problem Solving Decision Making Process & Outcomes Assist the Head of Finance in preparing the annual budget, part year outturns and financial forward forecasts. Responsible for the delivery of total income analysis at School level to aid decision making particularly in the area of setting fee levels. This includes analysis and updates regarding HEFCE funding. Accurately account for research grants and associated costs. Provide relevant financial information to support the compilation of Funding Bids. Provide project accounting support to Research and Central Connects. Undertake monthly and year end reconciliations (Payroll, Pensions, PAYE, NIC and other relevant reconciliations requested by the Auditor s Prepared by Client (PBC) list) taking corrective action where necessary and report findings to the Head of Finance. To manage and resolve payroll errors / queries as appropriate in conjunction with HR. Submit quarterly VAT returns and annual gift aid returns Preparation of the annual HESA return. Assist with the preparation of the TRAC return and other statutory returns. Assist with the production of year-end financial accounts and supporting audit schedules and analysis. Pre-empt changes in the needs of the service and anticipate future requirements. Ensure others have the support they need to provide quality of service and fulfil their role. Implementation of audit recommendations where appropriate. Contribute to the Finance teams performance aimed at providing customer focused support whilst ensuring compliance with financial regulations and procedures. Deputise for other members of the team as and when appropriate. Line manages staff, maintain oversight of their professional development and conduct appraisals/development reviews. Encourage and motivate staff to develop their own continuous professional development. Establish root-cause of problem and provide a range of solutions to Budget holders and/or the Head of Finance. To solve accounting and compliance problems, such as resulting from changing accounting and legislative regulations To advise on the interpretation of regulations and to co-ordinate advise, support to staff and students as appropriate Recommend preferred solution and promote implementation Proactively propose changes with regard to continuous improvement of processes and ways of working to the Head of Finance To represent Finance on School project teams delivering change in order to secure project benefits outlined in approved business case. Contribute to Central s committee (Executive Management Group (EMG) and Research Committee) decision making process through the provision of informative analysis and commentary and the drafting of some committee reports Job information Details Management Accountant Page 7 of 13

8 Work Environment Implement outcomes where appropriate Use specialist knowledge advise on the best accounting and taxation treatment for transactions and taxation Take responsibility for the health and safety of self and others at all times. Behave in accordance with School codes of conduct and actively draw colleagues attention to relevant regulations and responsibilities to maintain a safe and inclusive working environment; These guidelines are provided to assist you in the performance of the contract. Central is a dynamic organisation; therefore changes may be required from time to time. Any changes will be made in consultation with the post-holder. The Duties and Responsibilities are not intended to be an exhaustive list of tasks performed. Other associated tasks are likely to be performed as directed by the line manager. It is accepted that individual staff will have the specialist skills and knowledge base in relation to the role they have been appointed to. In addition to this Central expects that all staff will conduct themselves in a professional and courteous manner at all times and have particular regard to their responsibilities under the Central s Equalities, Financial, Human Resources and Health and Safety policies and procedures. Job information Details Management Accountant Page 8 of 13

9 Person Specification Competency Type / Desirable Knowledge and Experience (Expertise) Evidence Qualified ACCA or equivalent form/certificates Educated to honours degree level or equivalent. Substantial experience working in a small/medium sized Finance department. Experience of computerised accounting packages with strong technical accounting skill set. Advanced knowledge and experience of Excel and Word. Knowledge or experience in Education sector Experience of line managing staff. Desirable Planning Organising & Demonstrates a flexible approach to planning workloads around the needs of the business / service. The ability to provide input to longer-term planning; Information Review, Analysis and Scholarship Teamwork Motivation & Resilience and dependability and able to work as required to prioritise workload to meet strict and absolute monthly and annual deadlines. Excellent time management and organisational skills. The ability to present findings/key messages in a clear and concise manner, based on detailed analysis. The ability to manage a team efficiently. To act as a role model/mentor for new and existing staff within the team. Self-motivated with a view to continuing professional development. To work with others in a way that reduces conflict and resolves problems. Job information Details Management Accountant Page 9 of 13

10 Communication Communicates ideas clearly and persuasively using a variety of methods (written, , telephone, face to face). Strong interpersonal skills both verbal and written with the ability to build, develop and maintain strong professional relationships and gain the trust, confidence and trust of students, staff at all levels, suppliers and Board members Listens carefully to others concerns and viewpoints to make sure there is an understanding before responding. Outgoing, can engage with all levels across the organisation. Team Development Initiative & Problem Solving Decision Process Outcomes Making & Interpret and offer referenced commentary on complex concepts and information. Apply specialist concepts within non-specialist contexts. Takes responsibility for implementing individual training and continuous professional development. Has the ability to resolve problems where there is a lack of precedent which call for innovation and creative thought to develop appropriate options. Exhibits personal commitment and leads by example in promoting the need for attention to detail and accuracy. Has the ability to make independent decisions within delegated area of authority that have a moderate impact on other departments/services. Be able to delegate tasks to other people within the team and monitor the effectiveness of their performance. Willingness to meet challenging demands, work to strict and absolute deadlines and to initiate and sustain improvements in service. Job information Details Management Accountant Page 10 of 13

11 Work Environment Has the ability to behave in accordance with School codes of conduct and actively draw colleagues attention to relevant regulations and responsibilities to maintain a safe and inclusive working environment. Honesty and integrity and able to work within the bounds of confidentiality and ethical standards. Desirable This job description has been assessed by the School s job evaluation process. Job information Details Management Accountant Page 11 of 13

12 TERMS AND CONDITIONS OF EMPLOYMENT Contract type Remuneration Full Time, Permanent Grade 6: 37,749-44,192 per annum, including London Weighting. Eligible for annual increments, subject to satisfactory performance. The maximum amount of annual increments per Grade is 5. Employees are appointed to the first increment of the advertised pay Grade. Hours of work Location Period of notice Subject to the Working Time Regulations, full-time employees are required to work such hours as are reasonably necessary in order to fulfil the duties and responsibilities of the post with minimum onduty hours of 35 hours per week. Swiss Cottage Following the successful completion of a probationary period, you are required to give and are entitled to receive three month's written notice of termination of your contract of employment. EMPLOYEE BENEFITS Annual leave Pension Death service in All full time role holders are entitled to 35 working days per annual leave year. This amount is inclusive of seven closure days taken around public holidays in December, January, March and April. Central operates the Local Government Pension Scheme for all Specialist, Professional and Administrative staff. All staff benefit from Central s Death in Service scheme. Central pay the whole costs of the scheme which is insured with a leading insurance company. Staff development Season ticket loan Salary sacrifice schemes The scheme provides a capital sum, payable in the event of your death before your Normal Retirement Date of two times Basic Salary at the date of your death, payable to your beneficiaries, or to your estate. Cover is provided 24 hours a day, and covers death for any reason. Central has an appraisal scheme in place that aims to provide a focussed, evaluative review of employee performance against agreed objectives. The objectives are drawn from the Corporate Plan and other related documents for the year ahead. The appraisal process is also used as an opportunity for individuals to discuss training and development needs with their line manager. All employees are eligible to apply for an interest free annual season ticket loan. Central operates the Childcare Voucher and Cycle to Work salary sacrifice schemes. Job information Details Management Accountant Page 12 of 13

13 APPLICATION PROCEDURE Central encourages and accepts application forms by . If you wish to return your application form electronically please send it as a word attachment to: ref0761@cssd.ac.uk Central aims to shortlist all applications within 4 weeks of the advert closing date. If you do not hear from the HR department within this timeframe, please assume that your application has been unsuccessful. Closing date 9am on Friday 20 March 2015 Please note applications which are received after this time will not be accepted. Interviews Monday 30 March 2015 A formal offer will be made to the successful applicant, subject to satisfactory references. The successful candidate will be expected to be available to commence employment as soon as possible. Please note that Central does not reimburse travel expenses. The Royal Central School of Speech and Drama is dedicated to Equal Opportunities in employment and seeks to achieve diversity amongst its staff to reflect the community it serves. Job information Details Management Accountant Page 13 of 13