ADP Bi-weekly Employee etime Instructions

Transcription

1 ADP Bi-weekly Employee etime Instructions Go to ADP web portal - Enter your user ID and password that you created previously Entering Your Worked Hours Click Myself > Time & Attendance > My Timecard (Click MY TIMECARD ) 1) Your timecard for the current pay period should be displayed. If your timecard is displaying the dates and data from the previous pay period, in the Pay Period Date Range fields, select the dates of the pay period for which you want to enter time and click FIND. Please ensure current pay days are correct for the biweekly pay period. The timecard will show weekly totals for the biweekly pay period. 2) In the PAY CODE field, if you are just entering regular hours worked, you do not need to enter anything in this field. If left blank, it will automatically default to REGULAR. 3) In the HOURS field for the appropriate day, enter your total hours worked for that day. NOTE: Please round hours to the nearest quarter (.25) hour. See Hour to Minutes Conversion Chart 4) Click SAVE at the bottom of the timecard after you enter your time. Notice the OPERATION SUCCESSFUL message which indicates that you successfully saved the data you entered. 1

2 If you accidentally enter hours worked incorrectly and need to change it back to 0.00 hours you may receive the error message shown below when you change the hours back to 0.00 and select SAVE. Select DONE. Your timecard will appear as below. NOTE: the row in red is where the error is occurring. Select the row menu icon, and select Delete Row. Deleting the row will remove the record (09/17) as shown in the image to the left. Select SAVE. The row that you just deleted will reappear with 0.00 hours. You do not need to select SAVE again. Note: Operation Successful. 2

3 Entering Non-Worked Time Single Pay Code Adjustment: (Other than Regular). Please note that bereavement, jury duty, maternity, and paternity leave must be requested from and approved by the supervisor and HR, and must be entered directly into the timecard (not through the Request Time Off process). See page 6: Requesting Time Off on how to request paid time off in advance. 1) In the HOURS field for the appropriate day, enter your total standard hours for that day. 2) In the PAY CODE field for the appropriate day, click in the PAY CODE field and select the appropriate pay code for the non-worked time. 3) Click SAVE. Example: On Monday, 08/24, Jane Doe took a sick day. Jane Doe normally works 7.50 hours on Mondays. 3 In the HOURS field for Mon 08/24, enter Click in the PAY CODE field for Mon 08/24 and select SICK. Click SAVE. NOTE: Notice the OPERATION SUCCESSFUL message which indicates that you successfully saved the data you entered.

4 NOTE: Holidays will automatically populate. As preapproved by your supervisor, this is how you need to complete your time sheet (as shown in the picture below). For example, if you worked the Labor Day holiday, you get the day before Thanksgiving as a floating holiday, and you would have to enter HOLIDAY manually, on the day before Thanksgiving. NOTE: If you worked a holiday, (for example, Labor Day) please enter the pay code HOLWRK. Entering Two Pay Codes for One Day: Example: On Monday, 08/24, John Smith left work sick after working for six hours. John Smith normally works 7.50 hours on Mondays. In the HOURS field for Mon 08/24, enter To insert time for a different pay code for the same day: Click the row menu icon ( ) for that day (Mon 08/24). Select (+ Add Blank Row). A second row for Mon, 08/24 is inserted. In the new row enter 1.50 into the HOURS field. Click in the PAY CODE field of the new row and select SICK. 4

5 Click the row menu icon ( ) for the new row and select ADD NOTE. Click inside the box and type a note. Ex: John worked six hours in the morning, and then took the rest of the day off as sick time. Click OK. To finalize the changes, click SAVE. NOTE: Notice the OPERATION SUCCESSFUL message which indicates that you successfully saved the data you entered. 5

6 Approving Your Timecard 1) Once you are ready to submit your timecard for approval to your supervisor please select the APPROVE TIMECARD button in the upper right corner. 2) Click APPROVE. Then you will notice a box indicating a green check mark by Employee Approved. 3) Your timecard now must be approved electronically by your supervisor. Please notify your supervisor your timecard is ready to be approved and submitted in ADP. 6

7 Viewing your Time Off Balances Click Myself > Time Off > Time Off Balances Beginning with July 2016, your carryover balance will be reflected in this column. This column will reflect sick and vacation amounts earned each fiscal year. Currently, it will also reflect any carryover from minus any time taken from July 1 Sept. 19, Once time off is approved by your supervisor and has been taken, it will be reflected in this column. You will not have to wait until payroll has been processed to see Taken time. Click Myself > Pay > Personal Accrued Time This column is reflecting what was earned as of July 1, It does not include carryover from This column includes the taken balances as of the last payroll cycle. This column displays your current available balance as of the last payroll cycle. 7

8 Requesting Time Off Click Myself > Time Off > Request Time Off 1) On the calendar, click the days to include in the request. NOTE: The selected days (September 1-3) are blue. 2) Click Request Time Off. 8 NOTE: The fields will automatically populate in the Request Time Off window (shown on the next page) to the days you have selected, and default to your normal daily hours and start time if you have a regular schedule. Once your time off request has been approved by your supervisor it will automatically populate on your timecard.

9 NOTE: If you want to take a different amount of vacation time for each day, select each day on the calendar separately and follow the same instructions. If You Are Requesting The same time-off policy Then In the Time Off Policy field, select the appropriate time-off policy Different time-off policies 1. Click Edit Each Day Individually. 2. In each day of the request, in the Time Off Policy field, select the appropriate time-off policy. 3) In the Amount and Start Time fields, change the values, as needed. 4) In the Comments field, enter any notes about the request that you want to provide to the reviewer. NOTE: All notes that you enter will be visible to the reviewer. 5) In the Please Respond By field, enter a desired response date, if applicable. 6) Click Submit. Results: A time-off request is sent to your supervisor for review and approval. A pending time-off request will be displayed on your timecard. You will receive an to your Hollins address as well as notifications in the Message Center when the request is approved or denied. Access the message center inbox for payroll related messages. NOTE: Please check the message center on a regular basis for updates and notices. 9 Your request has been submitted!

10 If you were to select Friday, September 11 and Monday, September 14 on the calendar and select the Request Time Off, this is the screen that would open. Note that the days selected does not include the weekend. Select Submit to complete this step. To see your pending requests on the calendar: Click Myself > Time Off > Request Time Off NOTE: The pending Time Off Request is displayed in pink. 10

11 To see your list of requests: Click Myself > Time Off > List Of Requests This is a request that has not yet been approved. To View/Edit or Cancel your request, select the blue action arrow. This is a request that has been approved. Once you select the blue action arrow for the Time Off period you selected, the Request Time Off window displays. To change the date(s) of leave, enter the revised date(s) here, and select SUBMIT. To change the type of leave, change here, and select SUBMIT. To change the amount of leave, change here, and select SUBMIT. To cancel the request, select Cancel Request. 11

12 You may enter a reason for canceling the request. Select Yes to finalize your request to cancel your Time Off Request. You can confirm that you canceled your request for time off. To see your list of requests: Click Myself > Time Off > List Of Requests NOTE: Your request has a status of Canceled. If there is a last minute request for time off (current pay period), you should enter your time off directly on your timecard by selecting the appropriate pay code. Once the date of your time off has passed and has been approved by your supervisor, the time off balances will be reduced accordingly. 12