The Construction Manager. Reports Catalog

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1 The Construction Manager Reports Catalog

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3 The Construction Manager Reports Catalog

4 Published November 2004 Geac Commercial Systems, a division of Geac Enterprise Solutions, Inc. makes no warranty of any kind with respect to the completeness or accuracy of this document. Changes and/or improvements in the products and/or programs described in this document may be made at any time and without notice, and may impact this documents contents. Geac s Documentation Group produced this document. If you have any additions, corrections, or comments, please that information to 2004 Geac or its affiliates. All rights reserved. No part of this document may be copied, reproduced, stored in a retrieval system, or transmitted in any form or by any means: electronic, mechanical, recording, or otherwise without prior written consent of Geac Commercial Systems or Geac Enterprise Solutions, Inc. All Geac products and services referred to herein are the registered trademarks of Geac Enterprise Solutions, Inc. All other brand or product names are trademarks of their respective holders. Copyright 2004 Geac or its affiliates. All rights reserved.

5 Table of Contents Introduction... 1 System Reports... 3 General Ledger Reports Job Cost Reports Accounts Payable Reports Accounts Receivable Reports Payroll Report Purchase Order Reports Inventory Reports i

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7 Introduction This manual provides a sample of each report that can be printed from within The Construction Manager. The reports for each application are grouped and are arranged in alphabetical order within the section. In a few instances, a page or two of notes specific to the group of report contained in the section precedes the report samples. Each report is preceded by a description of the report, details of the key headings, and instructions and options for printing the report. Print to Button and the Print Options Screen When printing a report, a selection criteria screen will usually display and the screen will usually have a Print to button. Selecting that button causes the Print Options screen to display. The Print Options screen offers the following print options: Print to Printer, Print to Screen, and Print to File. Print to a Printer If your checks and reports need to be printed on different printers, use this option to select the printer upon which reports and checks are to print. In addition, select the number of copies to print. Print to the Screen Reports are set up to default to printing to the screen so that reports can be reviewed before they are printed to paper. Print aftera report is displayed on the screen, scroll bars can be used to display the parts of the report that are not currently visible. Print afterreview, a report can be printed to paper or saved to one of the following destinations formats: Destination Formats Disk file Character-separated values Exchange folder Comma-separated values Lotus Notes database Crystal Reports (RPT) Microsoft Mail (MAPI) Data Interchange Format (DIF) Excel (XLS) HTML Lotus ODBC Destination Formats Paginated text Record style (columns of values) Report definition Rich text format Tab-separated text Tab-separated values Text Word for Windows document 1

8 Print to a File Reports can be printed saved to a file. Saving to a file requires the completion of the following steps: 1. Select the File button. 2. In the File field, enter the full path where the file is to be located (drive:\directory\file name). 3. In the File type field, select one of the following types of file formats in which the file is to be saved: ASCII text file, Word document, or Excel spreadsheet. Report Sets The application Work on Report Sets is a timesaving feature of The Construction Manager. Use this option to group reports so that they can be printed together and on demand. Reports from one or more modules can be grouped into one report set. Reports within a report set can be printed to a printer or to a file. Report sets can have individual reports added or removed. The selection criteria of an existing report can be modified within the report set or a global selection criteria window can be used to revise the date-related selection criteria once for use by all reports in the report set. Refer to the online help for instructions on how to best utilize this timesaving feature. Report Headings Standard report headings are printed on all reports except for those designed in General Ledger from Work on Financial Statement Design. The following headings, which can be used to help identify and control your company s accounting information, print on each page of every report: Name of your company Name of the report Date and time the report was printed (allows reports to be organized and referenced at a later date) Number of the page within the report Report Retention Consult your attorney or accountant to determine the length of time that reports should be kept on file. 2

9 System Reports System... 4 Company Master Listing... 4 Earned Income Credit Listing... 6 Payroll Tax Code Listing... 8 Sales Tax Jurisdiction Master Sales Tax Master Listing

10 System Company Master Listing This list prints for the company you are currently using in The Construction Manager (TCM) software. For each company, this report shows general company information and the details you specified for each application when you set up your company. The sample below shows the general company setup information. Path System Inquiries and Reports Master Listings How to Print Select Company Master and specify the modules you want to include in the report. You can also print this report when any of the Setup menu options from Work on Company Information is selected. When to Print Print whenever you set up or change information for any company. Options Select the applications you want to include in the report. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 4

11 Number, name, address, and contact of your company Indicates whether General Ledger, Job Cost, and Inventory are ready for posting. General Ledger account you specified for retained earnings General Ledger account(s) you set up for cash Accounting periods and descriptions you specified when you set up General Ledger for your company Information you specified for managing cash flow 5

12 System Earned Income Credit Listing This listing displays the tax information effective for any particular date. The information included on the report is the information you entered in Work on Earned Income Credit from Work on Payroll Tax Jurisdictions (Work on System Information from the Setup tab) in the System module. Path System Inquiries and Reports Master Listings How to Print Select Payroll Tax Jurisdictions Listings, then select Earned Income Credit. Enter the selection criteria and select OK. You can also print this report by selecting the printer icon on the toolbar when the Work on Earned Income Credit window (from the Work on System Information menu on the Setup tab) is open. When to Print Print as needed. Options Prints for the range of effective dates you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 6

13 Effective date of the tax information Method used to calculate the tax credit for the specified filing status. For example, for a person with a filing status of Single, and a wage base is greater than $6,680 but less than $12,260, the credit is $1,363. 7

14 System Payroll Tax Code Listing This listing displays the information set up in Work on Payroll Tax Codes from Work on Payroll Tax Jurisdictions (Work on System Information from the Setup tab) in the System module. The sample displayed below is the first page of the report. Other information included on this report are exemption information; tax credit information; disability tax method, amount, and percentage; and tax information effective for the associated tax code. WARNING Changing tax calculation information can cause your payroll taxes to be calculated incorrectly and possibly subject your company to fines and penalties. This tax calculation information affects the amounts printed on your employees paychecks, the amounts posted to General Ledger and Job Cost, and many of the payroll reports. Geac Commercial Systems cannot be responsible for inaccurate tax calculations that are the result of changes made to this information. Please consult with your support representative before making any changes to the tax calculation information. Path System Inquiries and Reports Master Listings How to Print Select Payroll Tax Jurisdictions Listings, then select Payroll Tax Codes, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when the Work on Payroll Tax Codes window (from the Work on System Information menu on the Setup tab) is open. When to Print Print as needed. Options Prints for the range of tax pages and filing statuses you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 8

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16 System Sales Tax Jurisdiction Master This listing displays all the tax jurisdictions you set up in Work on Sales Tax Jurisdictions from the Work on System Information menu on the Setup tab in the System module. Path System Inquiries and Reports Master Listings How to Print Select Sales Tax Jurisdictions Master, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when the Work on Sales Tax Jurisdictions window (from the Work on System Information menu) is open. When to Print Print after you add, change, or delete sales tax jurisdiction information. Options Prints for the sales tax jurisdictions and states you specify. You can select to sort the information by jurisdiction or state, and you select if you want to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 10

17 Type of tax set up state, county, school, local, or other State in which each tax is levied Percentage the customer is taxed for each jurisdiction Indicates whether invoice line items with each cost type are taxable. (A=Administrative, E=Equipment, L=Labor, M=Material, S=Subcontract, and O=Other) State tax identification number for the state in which each tax is levied Jurisdiction you specified for each tax from Work on Sales Tax Jurisdictions 11

18 System Sales Tax Master Listing This listing shows the sales tax information entered from Work on Sales Tax Codes from Work on Company Information on the Setup tab in the System module. Listed is each sales tax code set up with the jurisdictions that make up the tax. Path System Inquiries and Reports Master Listings How to Print Select Sales Tax Master, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Sales Tax Codes (from Work on System Information) is open. When to Print Print after you add, change, or delete sales tax information. Options Prints for the range of sales tax codes and states you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 12

19 Type of tax levied state, county, school, local, or other Code you specified for each tax type in Work on Sales Tax Jurisdictions Total percentage of sales tax the customer is charged for each tax code set up. This percentage is the total of all the percentages listed for the jurisdictions selected. Indicates whether invoice line items with each cost type are taxable. (A=Administrative, E=Equipment, L=Labor, M=Material, S=Subcontract, and O=Other) State tax identification number for the state in which each tax is levied State in which each tax is levied General Ledger account credited with the tax levied 13

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21 General Ledger Reports General Ledger Account Balances Listing Auto-Distribution Listing Bank Account Listing Budget Listing Chart of Accounts Listing Check Reconciliation Listing Company Master Custom Balance Sheet Custom Income Statement With Budgets Custom Income Statements Without Budgets Format File Listing General Journal General Journal Proof General Journal Recurring Entry General Ledger History General Ledger Worksheet General Ledger Year End Removed Checks Standard Balance Sheet Standard Income Statement Trial Balance

22 General Ledger Account Balances Listing This listing shows each account you selected and prints the actual and budgeted amounts by accounting period for two consecutive years. In addition, year-to-date totals print for the actual and your budgeted amount for both years. Path General Ledger Inquiries and Reports Master Listings How to Print Select Account Balances, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of accounts and the fiscal year you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 16

23 Beginning balance for current year displayed, budget amount you identified for this account identified in Work on the Chart of Accounts for year displayed, and actual amount Balance brought forward from the previous year to the year displayed, the budget amount you identified for this account identified in Work on the Chart of Accounts for the year prior to the year displayed, and the actual amount 17

24 General Ledger Auto-Distribution Listing This listing prints the name and description you specified for each distribution account you set up. The percentage each account receives of the total amount posted is also listed. Path General Ledger Inquiries and Reports Master Listings How to Print Select Auto-distribution, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Auto-distribution (from the Miscellaneous Tasks menu on the Setup tab) is open. When to Print Print whenever you set up or change auto-distribution accounts. Options Prints for the range of accounts you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. Percentage each account receives of total amount posted to original account 18

25 General Ledger Bank Account Listing This listing prints the information you specified for the bank accounts you set up from Work on Bank Accounts. Path General Ledger Inquiries and Reports Master Listings How to Print Select Bank Account, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Bank Accounts (from the Setup tab) is open. When to Print Print whenever you set up or change bank accounts. Options Prints for the range of accounts you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. Name of banking institution, bank branch, branch address, phone number, and fax number If the account is a checking account, number of first check to be printed. You select at Used in if checking account will be used in Accounts Payable, Payroll, or both. If used in Payroll for Direct Deposit, number of first advice to be printed. Number and a description of the bank account. Also displayed is the type of account (Checking or Savings) along with the number of the General Ledger account you assigned to it. 19

26 General Ledger Budget Listing This listing prints the budget amounts set up for each period for the accounts selected. Path General Ledger Inquiries and Reports Master Listings How to Print Select Budgets, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Budgets (from the Miscellaneous Tasks menu) is open. When to Print Print as needed. Options Prints for the range of accounts and fiscal year you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 20

27 The dollar amount set up as the budget for each accounting period 21

28 General Ledger Chart of Accounts Listing This listing shows the name and number of each account along with the account type and its offset account number. Account number lists the accounts in numerical order. Path General Ledger Inquiries and Reports Master Listings How to Print Select Chart of Accounts Listing, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on the Chart of Accounts (from the Setup tab) is open. When to Print Print as needed. Options Prints for the range of accounts you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 22

29 An account you assign to another account (in Work on the Chart of Accounts) so that whenever you debit (credit) the first account, the offset account automatically receives an offsetting credit (debit). The opposite is also true. 23

30 General Ledger Check Reconciliation Listing This listing shows the status of each check you have posted but not yet removed. You can print this report before you start your bank statement reconciliation, and use it to make sure your bank statement is correct. The report is basically the same as the Check Reconciliation Register, but you can select to print it at any time. You can select to print this report for your Accounts Payable checks or your Payroll checks. Path General Ledger Processing Work on Checks How to Print Select Reconcile Checks, then select the printer icon from the toolbar. Enter the selection criteria and select OK. When to Print Print as needed. Options Prints for Accounts Payable or Payroll. Prints for one or all cash accounts and for all or the range of checks you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 24

31 Dollar amount deducted from your checking account for each reconciled check Dollar amount of each check you printed, but decided not to pay. (In most cases, voided checks are destroyed or lost.) Credit memos appear in this column as negative amounts. Dollar amount of each check you printed, but the amounts have not been deducted from your bank account yet 25

32 General Ledger Company Master This listing prints for the company you are currently using in TCM. For each company, this report shows general company information and the details you specified for each application when you set up your company. Path System Inquiries and Reports Master Listings How to Print Select Company Master, enter the selection criteria, and select OK. You can also print this report when any of the Setup menu options from Work on Company Information is selected. When to Print Print whenever you set up or change information for any company. Options Select the applications you want to include in the report. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 26

33 Indicates whether General Ledger, Job Cost, and Inventory are ready for posting Number, name, address, and contact of your company General Ledger account you specified for retained earnings Accounting periods and descriptions you specified when you set up General Ledger for your company General Ledger account(s) you set up for cash Information you specified for managing cash flow 27

34 General Ledger Custom Balance Sheet This sample is of a customized Balance Sheet for SAMPLE COMPANY. You can design a report similar to this for your own company from Design Financial Statements. If you want to print a copy of the Format File Listing to see how this report was designed, you may do so by selecting this report from Design Financial Statements and selecting the printer icon on the toolbar. Path General Ledger Inquiries and Reports Financial Statements How to Print Select Custom Financial Statements, and then select the report that was created in Design Financial Statements. When to Print Print as needed and keep permanently. Options Prints for a range of dates, one or all departments, fiscal years, and accounting periods you specify. You can also select to include a previous year column, change column, percent column, or no comparisons. You can also make changes to the report title. Select the Print To button to choose the printer you want to use and indicate the number of copies. 28

35 Amount account balance has changed between year you print report for and previous year Percentage of change in account balance between year you print report for and previous year 29

36 General Ledger Custom Income Statement With Budgets This copy of a customized Income Statement (with budgets) is for SAMPLE COMPANY. You can design a report similar to this for your own company from Design Financial Statements. If you want to print a copy of the Format File Listing to see how this report was designed, you may do so by selecting this report from Design Financial Statements and selecting the printer icon on the toolbar. Path General Ledger Inquiries and Reports Financial Statements How to Print Select Custom Financial Statements, then select the name of the report at Report name. When to Print Print as needed and keep permanently. Options Prints for a range of dates, one or all departments, fiscal years, and accounting periods you specify. You can select to include the previous year s amounts, budget comparisons, or no comparisons. You can also make change to the report title. Select the Print To button to choose the printer you want to use and indicate the number of copies. 30

37 The percentage of variance between actual and budgeted amounts for the period The percentage of variance between actual and budgeted year-to-date amounts 31

38 General Ledger Custom Income Statements Without Budgets This is a copy of a customized Income Statement (without budgets) for SAMPLE COMPANY. You can design a report similar to this for your own company from Design Financial Statements. If you want to print a copy of the Format File Listing to see how this report was designed, you may do so by selecting this report from Design Financial Statements and selecting the printer icon on the toolbar. Path General Ledger Inquiries and Reports Financial Statements How to Print Select Custom Financial Statements, then select the name of the report at Report name. When to Print Print as needed and keep permanently. Options Prints for a range of dates, one or all departments, fiscal years, and accounting periods you specify. You can select to include the previous year s amounts, budget comparisons, or no comparisons. You can also make changes to the report title. Select the Print To button to choose the printer you want to use and indicate the number of copies. 32

39 Percentage of income calculated for period for current year Percentage of income calculated for the year to date for current year Percentage of income calculated for same period in previous year Percentage of income calculated for year to date for previous year 33

40 General Ledger Format File Listing This listing prints the information you entered in Design Financial Statements, so you can check the format of your report before you print it. The report title, line descriptions, subtotal levels, and the numbers of the accounts you want to use for accumulating totals are displayed. The following sample is the first page of the Format File Listing for the Custom Balance Sheet. Path General Ledger Inquiries and Reports Miscellaneous Tasks How to Print Select Design Financial Statements, select the name of the report at Report name, and select the printer icon on the toolbar. Enter the selection criteria and select OK. When to Print Print as needed during report formatting. Options Prints for the range of reports you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 34

41 Accounts whose balances will be totaled for report line. (Question marks indicate invalid account numbers.) Indicates whether value of amount that prints on this line will be reversed Level of totaling assigned to each report line. Lower subtotal levels are totaled into higher subtotal levels. Subtotal levels are indicated with an asterisk (*). 35

42 General Ledger General Journal This journal prints automatically when you post a batch of entries. It lists each entry you have posted and provides you with a permanent record of all your entries by source. Path General Ledger Processing Work on a General Journal How to Print Select Post the General Journal. When to Print Prints automatically whenever you post entries to the General Journal. Keep for your permanent files. Options Prints for the accounting period and year you select. Prints an original or adjusting journal. Select the Print To button to choose the printer you want to use and indicate the number of copies. 36

43 Description of journal entry Reference number has three parts: two letters for journal where the entry originated, four digits that identify batch number, and five digits that specify number entry is assigned within batch. 37

44 General Ledger General Journal Proof This listing shows the unposted General Journal entries by source in the current batch. The report prints by source and lists the entry descriptions, debit and credit amounts, source totals, and any out-of-balance warnings (if any). You use this listing to check your entries before you post them. Path General Ledger Processing Work on a General Journal How to Print Select Prepare a General Journal and select the printer icon on the toolbar. Enter the selection criteria and select OK. When to Print Print after you make entries and before you post them. Options This report can be printed in a summarized format. Select the Print To button to choose the printer you want to use and indicate the number of copies. 38

45 Indicates whether entries for this source should be reversed in next accounting period 39

46 General Ledger General Journal Recurring Entry This listing shows each General Journal transaction you set up from Work on Recurring Journals for the sources you select. The report prints in alphanumeric order by source and includes the debit and credit amount for each transaction. You can use this listing to check new entries or to verify the transactions you have set up for each source. Path General Ledger Setup Work on Recurring Journals How to Print Select the printer icon on the toolbar, enter the selection criteria, and select OK. When to Print Print after you make entries and as needed. Options Select the sources you want to include in the report, and select if you want to print in a summarized format. Select the Print To button to choose the printer you want to use and indicate the number of copies. 40

47 Indicates whether entries for this source should be reversed in next accounting period 41

48 General Ledger General Ledger History This report prints the transaction history posted to General Ledger for the applications you select. Path General Ledger Inquiries and Reports Audit Reports How to Print Select General Ledger History, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of accounts and fiscal periods, and the fiscal year you specify. You can include journal transactions for the applications you specify. (If you select Accounts Payable, you select whether you want to print all Accounts Payable transactions, only those from the Cash Disbursement journal, or only those from the Purchase Journal. If you select Accounts Receivable, you select whether you want to print all Accounts Receivable transactions, only those from the Invoice Journal, or only those from the Payment Journal.) You can also choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 42

49 A description of the source of your journal entry The reference number has three parts: two letters for the journal where the entry originated, four digits that identify the batch number, and five digits that specify the number the entry is assigned within the batch. Account activity for the accounting periods selected. The Beginning Balance in the account, the balance at the end of the periods selected, and the activity (Net Change) for the periods (Ending Balance - Beginning Balance) are displayed. The dollar amount the account was debited/credited with the transaction 43

50 General Ledger General Ledger Worksheet This worksheet lists period-ending debit and credit amounts for all accounts you have posted entries to for a specific period. Two columns are also provided for the adjustment of debits and credits. If you have posted any adjusting journals for the period, your adjustments print in these columns. Blank lines print if no adjustments have been made, so you can write in any adjustments you want to make. Path General Ledger Inquiries and Reports Audit Reports How to Print Select General Ledger Worksheet. When to Print Print at period-end and year-end. Keep this report for your permanent files. Options Prints for the fiscal year, fiscal period, and period ending date you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 44

51 Entries posted from adjusting journals or blank lines to write in adjusting debit and credit entries you want to make Net income/loss for period (credits minus debits from INCOME STATEMENT column, or credits minus debits from BALANCE SHEET column). 45

52 General Ledger General Ledger Year End This report lists each asset and liability account in your chart of accounts with the total of all posted debits, the total of all posted credits, and the balance brought forward for the year. The sample displayed on the next page represents the first page of the report. This report prints only once for each accounting year when you close accounts for the year. Fields on the Report. Path General Ledger Year End Procedures Remove General History How to Print Prints automatically. When to Print Prints automatically when you remove General Ledger history. Options None 46

53 Dollar amount you have in asset and liability accounts to begin new accounting year 47

54 General Ledger Removed Checks This listing shows the checks you removed and are sorted by cash account. Path General Ledger Processing Work on Checks How to Print Select Remove Reconciled Checks. Prints automatically. When to Print Prints automatically whenever you remove reconciled and voided checks. Options None. 48

55 Dollar amount your bank has deducted from your checking account for each check Dollar amount of each check you printed but decided not to pay. (In most cases, voided checks are destroyed or lost.) Credit memos appear in this column as negative amounts. Date check was issued Number and name of employee/vendor who received check Name of joint payee if check is from Accounts Payable 49

56 General Ledger Standard Balance Sheet This sheet shows the financial position of your business through a specific accounting period. The balance sheet lists asset and liability accounts by account description, with balances for a specific period and fiscal year, a comparison amount for the previous year, and the dollar amount and percentage of change between the two years. Path General Ledger Inquiries and Reports Financial Statements How to Print Select Standard Balance Sheet, enter the selection criteria, and select OK. When to Print Print as needed. Also, prints automatically when you close accounts for the year. Keep this report for your permanent files. Options Prints for the fiscal year and fiscal period you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 50

57 Amount of change in asset or liability accounts between the year you printed the report for and the previous year Percentage of change in each asset or liability account 51

58 General Ledger Standard Income Statement This statement lists the balances of your income and expense accounts for a specific period and for the year to-date. The account balances for the same period in the previous year are also displayed. Path General Ledger Inquiries and Reports Financial Statements How to Print Select Standard Income Statement, enter the selection criteria, and select OK. When to Print Print as needed or at period-end. Keep this report for your permanent files. Options Prints for the fiscal year and fiscal period you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 52

59 Period ending balances by account for year you printed report Year to-date balances by account for year you printed report Period-ending balances by account for previous year Year to-date balances by account for previous year 53

60 General Ledger Trial Balance This lists the debit and credit balances of your accounts for the current period and the year to-date. You can print a Trial Balance at any time to see the account balances that reflect your last posting. To get a current report, you should post your General Journal before you print the Trial Balance. Path General Ledger Inquiries and Reports Audit Reports How to Print Select Trial Balance, enter the selection criteria, and select OK. When to Print Print at period-end and at year-end. Options Prints for the fiscal year, fiscal period, and period end date you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 54

61 Period-to-date debits and credits for each account 55

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63 Job Cost Reports Report Calculation Projected Cost Percent Complete Bonding Cash Flow Analysis by Job Category Names and Descriptions Closed Jobs Company Master Comprehensive Job Cost Contract Status Cost History Cost to Complete Estimate Status Estimate Variance Report Income History Job Cash Flow Job Cost Burden Job Cost History Job Entry Journal Job Entry Proof Job Cost Status Job Cost to Date Job Cost to Date Summary by Type Job Cost Variance Job Estimate Listing Job Field Worksheet Job Names and Descriptions Job Status Listing Labor Analysis Labor Productivity Subcontract Analysis Subcontract History by Job Subcontract Status Subcontract Status by Vendor Unit Cost Analysis Unit Cost by Job Unit Cost Information Table Unit Cost Profitability

64 Job Cost Report Calculation Projected cost and percent complete are two amounts that print on several Job Cost reports. Following is a discussion of the method used to calculate these values. Projected Cost In most cases, the projected costs are calculated by dividing the cost to-date by the percent complete. For example, if the cost to-date is $1,000 and the percent complete is 25%, then the projected cost at completion is $4,000 and the projected cost to complete is $3,000. In the following instances, this calculation is not used to find the projected cost: If the percent complete for a job, phase, cost code, or cost type is 100%, then the projected cost at completion will simply equal the cost todate, and the projected cost remaining (or cost to complete) will equal zero. If the percent complete or the cost to-date is zero, the estimated cost prints for the projected cost remaining. Note The projected costs calculated by TCM may be more accurate than those manually calculated because the system uses percent complete values before they are rounded for the reports. 58

65 Percent Complete Percent complete identifies the percentage of the work that is complete for a cost combination. The reports that print this value are: Job Cash Flow, Bonding Report, Comprehensive Job Cost, and Cost to Complete. Notice that the method for calculating this amount is identified next to the percentage on the report. The percent complete is calculated according to the following order of priority: Priority Letter that Prints Description First Priority No letter prints You entered 100% complete for the job from the Work on Jobs Names and Descriptions screen. Second Priority R prints The percent complete was reported from the Job Field Worksheet and entered from Post Field Entries. Third Priority Q prints The percent complete is calculated from the quantity entered from Post Field Entries and/or Enter New Invoices (Accounts Payable) and/or Prepare Job Entries and compared to the estimated quantity. Fourth Priority H prints The percent complete is calculated from the hours reported from Payroll and compared to the estimated hours. Fifth Priority $ prints The percent complete is calculated from the cost to-date divided by the estimated dollars. NOTE C prints next to the percent complete total for a job or a phase. 59

66 Job Cost Bonding This report includes current, accurate, and detailed cost and billing information most often requested by bonding agents. You can print this report using current costs or print it as of a prior fiscal period or ending date. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Job Summary Reports How to Print Select Bonding, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the job category, job status (in progress, complete, or both) the range of fiscal periods and fiscal years, and dates you specify. You can select to print by decimal or round to the nearest dollar, and choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 60

67 You can enter Percent Complete by job, or let the report calculate Percent Complete by dividing actual costs by estimated costs. Cost to Complete calculated as Total Estimated Cost minus Cost To Date Current Contract is your income estimate for job Gross Profit Earned to Date is Revenue Earned to Date minus Cost to Date. Total Estimated Cost is either total estimated dollar amount on job, or calculated as Cost to Date divided by Percent Complete. Revenue Earned to Date is calculated by multiplying Current Contract by Percent Complete. 61

68 Job Cost Cash Flow Analysis by Job This report shows both profit and cash flow for each of your jobs. It prints your estimated profit, your current profit, your cash received from customers, cash paid to vendors and employees, and your cash flow. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Job Summary Reports How to Print Select Cash Flow Analysis by Job, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the category, and status (in progress, complete, or both) you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 62

69 Contract Amount is your income estimate for this job entered from Prepare Entries. Estimated Profit is Contract Amount minus Estimated Costs Variance is Billed to Date minus Cost to Date Cash Paid to vendors and employees Cash Flow is Cash Received minus Cash Paid Cash Received is cash received from customers through Accounts Receivable 63

70 Job Cost Category Names and Descriptions This listing shows the categories and descriptions you entered from Work on Category Information. Path Job Cost Inquiries and Reports Master Listings How to Print Select Category Names and Descriptions, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Category Information (from the Work on Item Information menu on the Setup tab) is open. When to Print Print as needed. Options Prints for the range of categories you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 64

71 Identifier assigned to category Description of category 65

72 Job Cost Closed Jobs This report prints automatically whenever you close a job. You should keep every Closed Jobs report as a record of your costs and income for that job. For jobs using the completed jobs method of accounting, this report provides the cost and income figures you need to make closing entries in General Ledger. Path Job Cost Year End Procedures Remove Jobs How to Print Prints automatically. When to Print Print whenever you remove jobs. Options None 66

73 Quantity is quantity or units estimated for each cost combination and actual quantity used. Hours is number of hours estimated for each cost code combination and actual hours worked. Dollars is total amount estimated for each cost combination and actual cost incurred. Total Cost is total cost incurred for each cost type and total income earned on a job. 67

74 Job Cost Company Master This listing prints for the company you are currently using in TCM. For each company, this report shows general company information and the details you specified for each application when you set up your company. Path System Inquiries and Reports Master Listings How to Print Select Company Master, enter the selection criteria, and select OK. You can also print this report when any of the Setup menu options from Work on Company Information is selected. When to Print Print whenever you set up or change information for any company. Options Select the applications you want to include in the report. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 68

75 Number, name, address, and contact of your company Job Cost information: accounts posted to in General Ledger; the job reporting method; where labor burden is calculated from; whether actual costs are compared to the Original or Revised estimate; and if you set up custom fields. Indicates whether General Ledger, Job Cost, and Inventory are ready for posting. 69

76 Job Cost Comprehensive Job Cost This report gives you a complete picture of current and projected income, costs, and unit costs for quantity-based jobs. In addition, you can see costs for two time periods such as current week and month. To have phase-level calculations completed, be sure to specify the estimated quantity (Work on Job Estimates) and actual quantity (Prepare Job Entries) for the income record. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Unit Analysis Reports How to Print Select Comprehensive Job Cost, enter the selection criteria, and select OK. When to Print Print whenever you need to compare your estimated and actual costs on a job. Options Prints for the range of categories, job cost combinations, and two date ranges you specify. Prints totals by job, phase, cost code, and cost type. Prints costs for the cost types you select. Calculates estimated and actual unit cost amounts using the quantity for the cost types you select. You can select to print income estimates and print summarized amounts. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 70

77 Percent Complete is based on field reporting (R), or estimated vs. actual quantities (Q), Estimated/ Actual Quantity for cost type(s) you selected to show unit cost information for. Total Estimated/ Actual Unit Cost for cost code divided by Estimated/Actual quantity. Cost to Complete is calculated using Percent Complete and Cost to Date. Variance at Completion is difference between your Cost at Completion and your Estimated Cost. 71

78 Job Cost Contract Status This report shows what you have billed on your contract and prints by phase. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Contract Status, enter the selection criteria, and select OK. When to Print Print at the end of each job phase. Options Prints for the range of jobs, the category, the range of fiscal periods, fiscal years, and dates you specify. You can select to print each job on a new page and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 72

79 Income estimate for phase Amount billed to date for phase from Prepare Custom Invoices (Accounts Amount your customer is withholding from you for retention on phase. Retention amount you have billed your customer for phase. Amount of retention paid. Date you can bill your customer for retention if you selected to bill retention separately. 73

80 Job Cost Cost History This report shows the cost-related history transactions that were posted to Job Cost. You can use this report to view your estimated and actual costs for the cost types you identify. The General Ledger account and the reference number for each transaction may be shown on the report providing you with audit trail information. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports History Reports How to Print Select Cost History, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of job cost combinations, General Ledger accounts, fiscal periods, fiscal years, dates, General Ledger reference numbers, vendors, and employees you specify along with the cost types selected. You can select to include General Ledger data and General Ledger account totals. You can select to print totals for phase, cost code, cost type, vendor, and employee, and for the posting journals you specify. You can also select to print in a summarized format and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 74

81 Number of check used to pay subcontract cost. Check number was entered from Work on New Invoices. Total dollar amount of original or revised cost estimate entered from Work on Job Estimates. Actual cost incurred for cost combination Quantity of material used Number of hours worked Fiscal period and year transaction posted. General Ledger Account is account that was updated. General Ledger Reference is reference number assigned by system that provides audit trail to General Ledger. Each journal reference number consists of two letters, which identify journal transaction appeared on when it was originally posted. Three digits that follow identify batch number and last four digits identify location of entry within batch. 75

82 Job Cost Cost to Complete This report is used to determine the cost needed for completing a job. The cost is determined using the percent complete and the actual costs to date. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Cost to Complete, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of categories, job cost combinations, fiscal periods, fiscal years, and dates you specify. You can include subtotals for jobs, phases, cost codes, and cost types, and you can include unit costs by cost type. You can print this report in summarized format, which shows only grand totals and subtotals. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 76

83 Percent of job completed to date. It is calculated automatically based on field reporting (R), hours (H), quantity (Q), or dollars ($). Difference between actual cost and estimate at completion of job (Cost at Completion minus Estimated Cost). Negative variance means you are under budget. Positive variance means you are over budget. Estimated cost and estimated quantity entered in Work on Job Estimates Calculated as Estimated Cost divided by Estimated Quantity Actual costs to date and actual quantity used to date Calculated as Actual Cost divided by Actual Quantity Total cost at completion of job calculated as Actual Cost plus Cost to Complete Unit cost at completion of job (Cost at Completion divided by Estimated Quantity) Cost needed to complete job, and calculated using Percent Complete and Actual Cost 77

84 Job Cost Estimate Status The Estimate Status report compares your original estimate to your revised estimate and your current estimate to your actual cost. Use this report to check the accuracy of your estimates. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Estimate Status, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs and the job category you specify. You can select to print decimals, show cost code totals, and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 78

85 Original estimate for this cost combination Difference between costs you incurred to date and the current estimate. This amount is calculated as Current Estimate minus Actual to Date. Revised estimate for this cost combination. If no revised estimate was entered, it will be the same as original estimate. Difference between the original and revised estimates. This amount is calculated as Original Estimate minus Revised Estimate. Total amount of any change orders you entered for this estimate Current estimate for this cost combination. This amount is calculated as Revised Estimate plus Change Orders. Actual costs (or billings) you incurred to date for this phase and cost code (or billings). 79

86 Job Cost Estimate Variance Report This report is used to review your estimates starting from the original estimate through the projected cost at completion. You can quickly identify change orders and estimate revisions while comparing your projected cost at completion to your current estimate. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Estimate Variance, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of categories, job cost combinations, fiscal periods, fiscal years, and dates you specify. You can include the project manager s name, you can print totals by job, phase, cost code, and cost type for the cost type you identify, and you can print income estimates. You can print in a summarized format and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 80

87 Reflects actual subcontract amounts or material buyouts Approved change orders, which increase or decrease your estimate Calculated as Current Estimates multiplied by Percent Complete, which can be field reported (R) or calculated based on quantities (Q), hours (H), or dollars ($) Difference between Cost at Completion and Current Estimate Analysis of estimated, current, and projected profits for each phase and job 81

88 Job Cost Income History This report shows the income-related history transactions that were posted to Job Cost. You can use this report to view your estimated and actual income for the jobs and phases you identify. The General Ledger account and the reference number for each transaction may be shown on the report providing you with audit trail information. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports History Reports How to Print Select Income History, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints the range of jobs, phases, customers, General Ledger accounts, fiscal periods, fiscal years, dates, and General Ledger reference numbers you specify. You can print totals by phase, customer, and/or General Ledger account, and print the posting journals from Accounts Receivable and Job Cost. You can print in summarized format and print selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 82

89 Number of invoice used to pay a subcontract cost. Invoice number was entered from Work on New Invoices. Total dollar amount of original/revised cost estimate entered from Work on Job Estimates. Quantity of material used or number of hours worked Actual cost incurred for cost combination Fiscal period and year transaction was posted. General Ledger Account is account that was updated. General Ledger Reference is reference number assigned by system, which provides an audit trail to General Ledger. Each journal reference number consists of two letters identifying journal transaction appeared on when it was originally posted. Three digits that follow identify the batch number and the last four digits identify the location of the entry within the batch. 83

90 Job Cost Job Cash Flow This report prints your costs and billings to date and shows your remaining cost and billing amounts. Based on these values, the projected cost for each cost at completion combination is calculated along with the projected profit or loss amount for each phase, job, and company. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Job Cash Flow, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints the range of jobs, the category, the status (in progress, complete, or both), and the range of fiscal periods, fiscal years, and dates you specify. You can select to print decimals, print subtotals by cost code, print summarized, and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 84

91 Percentage of job that is completed based on field entries you make (R), or calculated by comparing estimated and actual quantities (Q), hours (H), and dollars ($). Calculated using Percent Complete and Costs to Date Costs to Date plus Cost to Complete Total Contract minus Billings to Date Calculated by subtracting Total Projected Cost from Total Contract (Billing) 85

92 Job Cost Job Cost Burden This report prints the labor burden you paid on your jobs for a specified period and year. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Job Cost Burden, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the fiscal period, and fiscal year you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 86

93 Estimated Burden is amount of labor burden estimated for month and year you specified. Actual Burden is the actual labor burden you paid on this job for the month and year you specified. Direct Labor is the direct labor burden you paid on this job for the month and year you specified. 87

94 Job Cost Job Cost History This report lists every transaction posted to a job and provides job and phase totals. This reports prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports History Reports How to Print Select Job Cost History, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the job category, the range of fiscal periods, and the fiscal year you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 88

95 Number of check with which you paid vendor, if you used a manual check Amount billed on a phase or cost incurred for each cost type Number of invoice entered for subcontract or material cost type in Work on Invoices in Accounts Payable If this cost is a subcontract cost, Vendor Number is number for vendor set up in Work on Vendors in Accounts Payable. If this is a labor cost, Employee Number is number of employee set up in Work on Employee Information in Payroll. If this is an income entry, number of customer set up in Work on Customers in Accounts Receivable prints. Entry description from TCM application where you entered transaction, or a labor burden amount posted by Payroll Quantity of material used or number of hours worked 89

96 Job Cost Job Entry Journal This journal details each income and cost transaction posted in the current batch of entries. You should save this report as a permanent record of your cost entries. You can reprint this journal until you post the next batch of entries. Path Job Cost Processing Work on Job Entries How to Print Prints automatically when you Post Job Entries. To reprint the journal, highlight Post Job Entries and select the printer icon from the toolbar; or select Reprint Journals on the Processing tab in the System module. When to Print Prints when you Post Job Entries. Options None 90

97 ID of the cost set up in the Unit Cost Information Table. Phase identifies the phase of the job associated with the transaction. General Ledger account debited or credited ID of the cost set up in the Unit Cost Information Table. Phase identifies the phase of the job associated with the transaction. Job number and the category of this cost identified in the Unit Cost Information Table. Category identifies the unit cost used to calculate the debit or credit amount. Original source of the transaction; for example, an invoice Date is the date of the transaction Quantity/Hour is the amount of material used or hours worked entered since the previous Job Cost Journal was printed. Journal reference number assigned to the transaction by the system. The first two letters identify the application the transaction was posted from. The four digits that follow identify the batch number, and the last five digits identify the line number of the entry within the batch. 91

98 Job Cost Job Entry Proof This listing prints all cost transactions entered since the previous Job Entry Journal was printed. This listing lets you check the accuracy of your cost entries before they are posted. Path Job Cost Processing Work on Job Entries How to Print Select Prepare Job Entries, enter the line items, and select OK. Then select the printer icon on the toolbar. When to Print Print before you post cost entries. Options None 92

99 Original record of the source document (for example, an invoice) Number of the hours worked since the previous Job Entry Journal was printed. Quantity is the amount of material entered since the previous Job Entry Journal was printed. Date of the transaction Category of the cost identified in the Unit Cost Information Table. Category identifies the unit cost used to calculate the debit or credit amount. Description/Item Identification is the identification of the cost set up in the Unit Cost Information Table. It identifies the unit cost used to calculate the debit or credit amount. General Ledger account updated with the transaction. Unit of Measure (U/M) is the measuring unit of the item. 93

100 Job Cost Job Cost Status This report provides job-to-date totals for costs and billings. It also shows the costs that exceed your billings or the billings that exceed your cost. Path Job Cost Inquiries and Reports Job Summary Reports How to Print Select Job Cost Status and enter the selection criteria. When to Print Print as needed. Options Prints the range of jobs, the job category, the status (in progress, complete, or both), and the range of fiscal periods, fiscal years, and dates you specify. You can select to print decimals and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 94

101 Estimated total cost of job Total cost to date for job Current contract amount including any change orders entered from Work on Job Estimates on Setup tab Amount billed to date on contract Costs exceeding billing amount Amount billed in excess of your cost 95

102 Job Cost Job Cost to Date This report provides time-phased information on current costs for active jobs. You can see costs for the month, year, and job compared to your original or revised estimate and change orders. This report helps you stay on top of the recent costs as well as total job costs. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Job Cost to Date and enter the selection criteria. When to Print Print as needed. Options Prints for the range of jobs, the job category, fiscal period, and fiscal year you specify. You can select to print decimals, subtotals by cost code, and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 96

103 Compares costs to your original or revised estimate Costs for any month you select for the current year or prior year Shows each change order separately and then is added to your estimate to produce Current Estimate Difference between Current Estimate and Job Cost to Date 97

104 Job Cost Job Cost to Date Summary by Type This report summarizes the information that prints on the Job Cost to Date report. It prints by job and reports the total estimate and cost to-date for each cost type. The information provided is similar to the top portion of the job inquiry screen. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Cost to Date Summary by Type, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the job category, status (in progress, complete, or both), fiscal period, and fiscal year you specify. You can select to print decimals, print report totals only, and choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 98

105 Cost incurred to-date for month, year, and job Total cost estimated for this cost type 99

106 Job Cost Job Cost Variance This report lists the differences between estimated and actual quantities, hours, and dollars by cost code. The size of the variance shows the accuracy of your estimates. Path Job Cost Inquiries and Reports Job Detail Reports How to Print Select Job Cost Variance, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the job category, the project manager, and the range of fiscal periods, fiscal years, and dates you specify. You can select to print decimals and subtotals by cost code. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 100

107 Quantity includes the estimated and actual quantities. If there is a difference between these two amounts, it shows as the variance. Hours include the estimated and actual hours. The difference between these two amounts shows as the variance. Dollars includes the estimated and actual dollar amount. The variance is calculated by subtracting Actual Dollars from Estimated Dollars. 101

108 Job Cost Job Estimate Listing This listing shows the estimated cost and billing amounts you entered for each job from Work on Job Estimates on the Setup tab. Path Job Cost Inquiries and Reports Master Listings How to Print Select Job Estimate, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Job Estimates is open. When to Print Print as needed. Options Prints for the range of jobs and the job category you specify. You can select to print your original or revised estimates and select to print income estimates, cost estimates, or both. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 102

109 If the estimate is for income, only Phase is displayed. If the estimate is for cost, Phase, Accounts Receivable Code, and Cost Type are displayed. Number of the change order added to the estimated Amount the customer will withhold for retention from the income amount. For cost estimates, Estimated Retainage is the estimated amount you ll withhold for retention from your subcontractor invoices. Estimated quantity for material, equipment, and subcontract cost types Estimated hours for labor cost types Method and percentage of the employee s salary or the hourly rate used for calculating your labor burden estimate (if you are calculating labor burden by cost code) 103

110 Job Cost Job Field Worksheet Your field personnel use this worksheet to record information to post to your job. Path Job Cost Inquiries and Reports Master Listings How to Print Select Job Field Worksheet, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs and the job category you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 104

111 Indicates how the quantity is measured Quantity used since the last worksheet was submitted Quantity of material used or units put in place to-date on the job Percentage complete reported on the previous worksheet Current percentage of work completed 105

112 Job Cost Job Names and Descriptions This listing prints the job information you entered from Work on Job Names and Descriptions on the Setup tab. Path Job Cost Inquiries and Reports Master Listings How to Print Select Job Names and Descriptions, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Job Names and Descriptions (from the Setup tab) is open. When to Print Print as needed. Options Prints for the range of jobs and the job category you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 106

113 Percent of the overall job that is completed entered from Work on Job Names and Descriptions Method of reporting income on this job using the following options: Completed Contract Percent Complete Indicates if the job is certified by the government and appears on the Certified Payroll Register General Ledger account updated when all income for this job is posted General Ledger account updated with all direct labor costs for this job that were entered in Payroll Indicates if the job is taxable. Also included is the Sales Tax code used for calculating the sales tax. If the job is non-taxable, the code that appears is the code updated in Accounts Receivable with nontaxable sales. Code entered if all the employees on the job are covered under the same workers compensation code. Also included are the state, local, and any other taxes that are deducted from the employees salaries when they work on this job. 107

114 Job Cost Job Status Listing This listing prints the name, number, and status of your jobs. Print this report to check the status of your jobs before you perform the final closeout. You should save this listing as a permanent record of your closed jobs. Path Job Cost Year End Procedures Change Job Status How to Print Select the printer icon from the toolbar. When to Print Print when you change the status of a job to Closed. Options None 108

115 Number of the job you are closing Name of the job you are closing Status of the job, which can be In Progress, Closed, or Master 109

116 Job Cost Labor Analysis If you track labor unit costs, this report shows you the estimated and actual unit costs for each of your labor-related activities. You ll know the quantity completed per hour and your average cost per hour for more accurate estimating of similar future jobs. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Labor Analysis Reports How to Print Select Labor Analysis, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints the range of categories, job cost combinations, fiscal years, fiscal periods, and dates you specify. You can select to prints totals by job and phase and print in a summarized format. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 110

117 Indicates the quantities, hours, and dollars included in each estimate Indicates the quantities put in place that were entered with the employees timecards or entered as a field-reported entry Calculated by dividing actual quantity Hours to Date Calculated by dividing direct labor and optionally allocated labor burden by Hours to Date Labor required to complete each cost activity based on Percent Complete and Hours to Date 111

118 Job Cost Labor Productivity This report compares your estimated unit labor cost with your to-date unit labor cost. A column also prints to show the difference between these two amounts. Path Job Cost Inquiries and Reports Labor Analysis Reports How to Print Select Labor Productivity, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of jobs, the job category, the project manager, and the range of fiscal periods, fiscal years, and dates you specify. You can select to print amounts with decimals and choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 112

119 Actual cost to date for putting each unit into place. This amount is calculated as Actual Cost to Date for this cost code and cost type divided by Actual Quantity. Estimated quantity of material that will be put into place and the actual quantity that s been used to date for this cost combination Estimated hours for completing the work associated with this cost code and the actual hours that have been worked to date Estimated cost for putting each unit (piece, cubic yard, and so forth) into place. This amount is calculated as Estimated Dollars (from Work on Job Estimates) divided by Estimated Quantity. Difference between the estimated and actual unit labor costs to date. This amount is calculated as Estimated Unit Labor Cost minus To Date Unit Labor cost. 113

120 Job Cost Subcontract Analysis This report lists all estimates set up with a Subcontract cost type. The report includes change orders and their descriptions, the contract (estimate) amount, invoice amount, amount not yet paid, retention, and the contract balance. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Subcontract Reports How to Print Select Subcontract Analysis, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of vendors, job cost combinations, fiscal periods, fiscal years, and dates you specify. You can include the project manager s name and status (in progress, complete, or both). You can select to print in a summarized format, print totals for jobs, phases, cost codes, and vendors, and you can select to sort by job within vendor or vendor within job. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 114

121 Amount paid on each line item, including retention paid Unpaid portion of the invoice, excluding retention withheld Includes the retention withheld on each invoice and the retention paid, which is indicated with a minus sign (-) Contract Amount (including change orders) minus the Paid Amount 115

122 Job Cost Subcontract History by Job This report includes all invoice line items and the checks that paid them. You print this report when you want to analyze job vendor history, or check the status of non-job and inventory invoice line items. Path Job Cost Inquiries and Reports Subcontract Reports How to Print Select Subcontract History by Job, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for almost any combination of vendors, job cost combinations, fiscal periods, fiscal years, and dates you specify. In addition, you can choose to include totals for vendors, jobs, phases and cost codes. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 116

123 Number of the check issued for payment from Pay Invoices and Print Checks in Accounts Payable Amount billed on this invoice, including retention Amount paid with this check number Balance due (Amount Billed minus Amount Paid) Description entered for each line item in Enter New Invoices in Accounts Payable Date the invoice was entered in Enter New Invoices in Accounts Payable 117

124 Job Cost Subcontract Status This report lists current cost information for your active subcontracts. Each subcontractor is identified by a vendor name and number (if you entered a vendor number when you set up the cost estimate). Path Job Cost Inquiries and Reports Subcontract Reports How to Print Select Subcontract Status and enter the selection criteria. When to Print Print as needed. Options Prints for the range of vendors, jobs, cost breakdown, and the job category you specify. You can select to included only assigned vendors, print vendor totals, and you can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 118

125 Amount you owe on the contract; calculated as Contract Amount minus Amount Paid. Amount to be paid to the subcontractor designated in Work on Job Estimates Amount you expect to withhold from the contract amount for retention. You designated this amount in Work on Job Estimates Amount you have been billed by the subcontractor. If you enter this amount in Job Cost, it will also appear as Amount. Amount you have paid the subcontractor. You must enter this amount through Accounts Payable to display the correct amount here. 119

126 Job Cost Subcontract Status by Vendor This report lists current cost information for your active subcontracts. Vendor name and number (if you entered a vendor number when you set up the cost estimate) identify each subcontractor. Path Job Cost Inquiries and Reports Subcontract Reports How to Print Select Subcontract Status by Vendor, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints the range of vendors and jobs you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 120

127 Amount to be paid to the subcontractor designated in Work on Job Estimates Amount you expect to withhold from the contract amount for retention. You designated this amount in Work on Job Estimates Amount you have been billed by the subcontractor. If you enter this amount in Job Cost, it will also appear as Amount Paid. Amount you owe on the contract. Calculated as Contract Amount minus Amount Paid. Amount you have paid the subcontractor. You must enter this amount through Accounts Payable to display the correct amount here. 121

128 Job Cost Unit Cost Analysis This report helps you keep track of your estimated vs. actual unit costs. Each estimate can have its own quantity for detailed unit cost tracking. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Unit Analysis Reports How to Print Select Unit Cost Analysis, enter the selection criteria, and select OK. When to Print Print after you enter field reports. Options Prints for the range of jobs and the category you specify. You can select to print amounts in decimals, print subtotals by cost code, and print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 122

129 Compare costs to either your original estimate or a revised estimate that reflects buyouts, price changes, and so forth. Your selection is displayed under the report title. Estimated and actual units put in place Shows the differences between the estimated costs and actual costs to-date Calculated by dividing the estimated and actual costs by their respective quantities 123

130 Job Cost Unit Cost by Job This report shows unit costs based on a single job quantity. It prints a cost per square foot (or any other unit of measure) for each cost activity and for the total job. You can improve your estimates on future jobs by comparing historical unit costs for similar jobs. Path Job Cost Inquiries and Reports Unit Analysis Reports How to Print Select Unit Cost by Job, enter the selection criteria, and select OK. When to Print Print as needed. Options Prints for the range of job categories, cost combinations, the status (in progress, complete, or both), and the range of fiscal periods, fiscal years, and dates you specify. You can select to print income estimates, totals by job, phase, and cost code, print each job on a new page, and print in a summarized format. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 124

131 Difference between estimated and actual dollar amounts Calculated by dividing the dollar amounts by the job quantity Includes the quantity and unit of measure for this job entered from Work on Job Names and Descriptions Difference between Estimated and Actual Unit Costs 125

132 Job Cost Unit Cost Information Table This table lists the unit cost for items that you frequently use on jobs. TCM uses the unit cost to calculate the total costs when you enter your estimates and cost entries in Job Cost and when you enter job invoices in Accounts Receivable or Job Cost. Path Job Cost Inquiries and Reports Master Listings How to Print Select Unit Cost Information Table, enter the selection criteria, and select OK. You can also print this report by selecting the printer icon from the toolbar when Work on Unit Cost Information is open. When to Print Print as needed. Options Prints the range of item categories and item identifications you specify. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 126

133 Identifications set up for this item in Work on Unit Cost Information. The category and item ID identify a cost or billing rate that is used to calculate the total cost of a job estimate, job cost entry, or job invoice. Per unit cost of the item. This rate is used to calculate total costs for job estimates and cost entries. Designation you assign to each group of items in Work on Unit Cost Information. The category and item ID identify a cost or a billing rate that is used to calculate the total cost of a job estimate, job cost entry, or job invoice. Per unit rate used when billing for this item. This rate is used to calculate total amounts on your job invoices. 127

134 Job Cost Unit Cost Profitability This report shows you unit income, unit costs, and unit profitability. The units can be based on the phase quantity (income estimates) or each cost code s quantity. You can print the report for a previous accounting period or for a specific date range. This report prints on legal size paper (8.5 x 14 ) only. Path Job Cost Inquiries and Reports Unit Analysis Reports How to Print Select Unit Cost Profitability and enter the selection criteria. When to Print Print as needed. Options Prints the range of job categories, cost combinations, fiscal periods, fiscal years, dates, and project manager you specify. You can select to print totals for each job, phase, cost code, and cost type, and you can select to include phase quantities, income estimates, and print each job on a new page. You can choose to print the selection criteria at the end of the report. Select the Print To button to choose the printer you want to use and indicate the number of copies. 128

135 Difference between Estimated Unit Cost and Actual Unit Cost Actual Amount divided by Estimated Amount Estimated and actual costs and the variance between these two amounts Estimated and actual quantities and the variance between these two amounts Estimated and actual unit costs, is calculated by the amounts divided by quantity 129

136 130

137 Accounts Payable Reports Accounts Payable Listing Accounts Payable Frequency Accounts Payable Proof Listing Accounts Payable Recurring Invoice Proof Listing Cash Disbursement Journal Cash Requirements Check Register Company Master Open Payables as of Period End Open Payables by Age Open Payables by Due Date Open Payables by Inventory Open Payables by Job Open Payables by Vendor Projected Cash Flow Purchase Journal Supplemental Stub Vendor Analysis Vendor History Vendor History by Job Vendor History Selected for Deletion Vendor Master Void Check Proof Listing

138 Accounts Payable 1099 Listing This report lists your vendors and the payments you have made to them during the year. This report is printed automatically when you select to print 1099 information on diskette. Path Accounts Payable Year End Procedures Work on Year End Tasks How to Print Select Prepare 1099s on Diskette. When to Print Prints automatically when you select to print 1099 information on diskette. Options Prints for the calendar year you identify for the vendors with the minimum payment amount you specify. You can also select whether you want to deduct workers compensation and discount amounts, select if your company participates in the combined Federal/State filing program, and if you want to create a test data file. Select the Print To button to choose the printer you want to use and indicate the number of copies. Vendor s ID number Vendor s number and name Amount you paid to this vendor 132

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