MAHANAGAR GAS LTD. 5 th Floor, Centrum House, Vidyanagari Marg, Kalina, Santacruz (E), Mumbai

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1 MAHANAGAR GAS LTD. 5 th Floor, Centrum House, Vidyanagari Marg, Kalina, Santacruz (E), Mumbai NOTICE NO.: MGL/EMPANELMENT FOR ARCHITECT & DESIGN CONSULTANT FOR OFFICE BUILDING Page 1 of 19

2 INDEX Sr. No. Description Page No. 1 Invitation for Empanelment of CONSULTANTS 3 2 Experience Criteria required for Empanelment 4 3 NORMS FOR QUALIFICATION 5 4 Brief Scope of Work 6 5 Form for Empanelment Annexure I (HSE Questionnaire) 12 7 Annexure II (CONSULTANTs Health, Safety & Environment Assessment) Declaration 15 9 ANNEXURE A Details of enrollment ANNEXURE B LIST OF WORKS COMPLETED DURING LAST SEVEN YEARS ANNEXURE C LIST OF MAJOR WORKS IN HAND AS ON Aug ANNEXURE D PARTICULARS OF PERMANENT TECHNICAL STAFF Total No. of Pages: 19 Page 2 of 19

3 MAHANAGAR GAS LTD. 5 th Floor, Centrum House, Vidyanagari Marg, Kalina, Santacruz (E), Mumbai EMPANELMENT NOTICE 1.1 Mahanagar Gas Limited (MGL) is one of India s leading natural gas distribution company Established in 1995, MGL is a joint venture between GAIL (India) Ltd and BGAPH (a subsidiary of Royal Dutch Shell Plc). MGL has to its credit, the distinction of pioneering the natural gas distribution network in Mumbai and its neighboring areas. MGL s vision envisages providing safe, efficient and reliable energy and contributing significantly for pollution free environment. MGL today is an ISO 9001:2008, ISO 14001:2004 and OHSAS 18001:2007 certified organization. 1.2 Mahanagar gas Ltd. had purchased a piece of land with admeasuring 3721 sqm of area from MIDC, Plot No P-1., Phase A Block, TTC industrial Area, and Mahape. Out of the total area 2521 sqmt have been planned for office building with FSI This offer is for Architectural & Design Services for MGL s Proposed Office. Architect & design consultant who is having relevant experience and who wish to empanel with MGL can download the Empanelment form from web site. Page 3 of 19

4 Experience Criteria required for Empanelment The bidders shall satisfy the following minimum eligibility criteria: - I. The bidder should also have a full-fledged office and should have adequate number of qualified architects with valid licenses from Indian Council of Architecture, engineers and other personnel on the payroll / establishment of the company. II. Must be registered with the Council of Architecture of India. (As per Architect Act Govt. of India.) III. The bidder should have License Structural design engineer, issued by the Municipal Corporations under the government of Maharashtra. IV. The bidder should have in-house expertise in various disciplines such as architecture, civil and structural design, electrical & mechanical and HVAC design, Lift, fire alarm and fighting services etc. and should be familiar with the provisions of the relevant BIS Specifications and Codes, the National Building Code and local municipal Bye-laws applicable. V. The bidder should have a minimum of 7 years experience in the field of planning, designing and periodic supervising for construction of multi-storeyed (G+5 and above) commercial buildings with iconic view as on VI. The bidder should submit the details of the firm / client for whom the work is executed along with the value of the contract with duration of completion during the past seven years. VII. If the bidder does not have in-house expertise in any of the relevant areas Except Architectural services, it should have a tie-up with associate consultants having required expertise in the areas and minimum experience of 5 years. The details of such tie-ups with details of the associate consultants shall be furnished. (relevant document for association should be submitted during participation) VIII. The bidder should have, during last 7 years ending on , planned & designed as principal Architect/ Consultant, offering all services as in (IV) above, any of the following: (a) At least ONE multi storey commercial/ office building of at least sq. ft. built-up area. (b) At least TWO multi storey commercial/ office buildings of at least sq. ft. built-up area. Page 4 of 19

5 NORMS FOR QUALIFICATION FOR PROVIDING COMPREHENSIVE DESIGN & ARCHITECTURAL CONSULTANCY FOR THE CONSTRUCTION OF OFFICE BUILDING Note: Document evidence should be submitted along with technical bid as per below details. A Past Experience of the Firm 65 1 Experience in Architectural Design consultancy work More Than or equal to 15 years to 15 Years to 10 Years 5 2 Similar Experience (Architectural & Design consultancy) Value of architectural consultancy executed in the last Five Year 2.1 More than or equal to 100 Lac Pro-rata for in Between cases (e.g 60 Lac) 15 3 Performance On previous work in last Seven Year Successful completion of Three or more project consultancy fees for major works in time. 20 Each of 30 Lac Successful completion of one project consultancy fees for major work in time. 8 Each of 30 Lac OR 3.1 Successful completion of Five or more project consultancy fees for major works in time. 20 Each of 24Lac 3.2 Successful completion of Two major work in time. 8 Each of 24Lac 4 Highest value of single work completed in 7 years Value of the job more or equal to 120 Lac (Pro-rata for in between cases) (e.g 60 lac) 5 B Experience of Key personnel 20 1 In-house Qualified staff availability If 4 Graduate Architects, 4 Structural Engineers, 5 Draftsman, 2 Plotter A0 Size If 3 Graduate Architects, 3 Structural Engineers, 4 Draftsman, 1 Plotter A0 Size If 2 Graduate Architects,2 Structural Engineers, 4 Draftsman, 1 Plotter A0 Size 9 2 In House MEP Design Staff or more Electrical Design Engineer or more HVAC Design Engineer or more Fire Fighting Design Engineer or more CCTV & Security System Designer or more Plumbing Design Engineer 1 C Financial Strength of Consultant 15 1 Average Annual Turnover of similar works in last 5 Financial Years More Than 250 lac Lac 1.2 (Pro-rata for in between cases) Lac 2 Financial Stability Solvency ( issued by Bank) More Than or equal to 75 lac 5 50 lac 2.2 Pro-rata for in between cases) (Certificate validity up to six months before the tender opening Lac 100 % Minimum % required to Qualified Empanelment 60 % Page 5 of 19

6 Brief Scope of Work SCOPE OF WORK FOR ARCHITECT & DESIGN SERVICES FOR MGL S OFFICE BUILDING The brief scope of work is given below for the purpose of understanding. The detailed scope of work shall be provided at the time of Tender. GENERAL: The consultant shall broadly render to MGL, design consultancy services, but not limited to the following: 1. Architectural Services 2. Civil, Structural (RCC) Building design services 3. Electrical design services both internal and external, compound lighting, electrical substation, DG set. 4. Fire Detection and Protection systems 5. Security systems (CCTV, Public Addressing system and Access control). 6. Rodent control System. 7. HVAC design works 8. Solar Power system. 9. LAN and Telecommunication system 10. Interior, Furniture, graphic signage s Design. 11. Lift, Parking System, Cladding & Façade design 12. Plumbing, Sewerage, Strom water drainage, rain water harvesting 13. Land development works like internal and external roads entrance culverts, approach road, compound wall, Sliding gate and landscape design like garden, tree plantation. 14. All the requirement of Green building design. Page 6 of 19

7 FORM FOR EMPANELMENT We are desirous of being enrolled for Architect & Design consultancy work and hereby apply for the same. We give the following details for your consideration: Sr. No Description Applicant s Confirmation 1. Name of the Company / Firm 2. Full Address of Registered Office / Corporate Office Telephone No: Fax No.: Contact Person: Mobile No.: Website 3. Company s Organizational Structure (Attach Organogram) 4. Nature of Company / Firm i.e Proprietorship / Partnership / Private Limited / Government / Public Sector / CONSULTANTs / Others 4.1 Particulars of sister concern if any 4.2 List of Associate consultant if any 5. In case of Proprietorship firm, attach relevant document showing name of proprietor 6. In case of Partnership firm, specify names of the Partners and attach copy of partnership deed 7 In case of a Company, attach copy of Articles of Association and Memorandum of Association Page 7 of 19

8 Sr. No Description Applicant s Confirmation 8. Year of Establishment & Starting of Production / Shop & Establishment Certificate (Attach copies) OR Registration No. of the Company (Attach copy) 9. Authorization letter from the concerned 10. Confirm Following: A Whether registered under SSI / NSIC (Attach copy) B Whether PSU or Govt. Dept. 11. Registration Nos. (Whichever is applicable) 1) PAN 2) Sales Tax Registration No.(Central / State) 3) Service Tax 4) TIN No. 5) PF No. 6) ESIC No. 7) Works Contract Tax Registration No. 8) GST No. Please attach copies of documents for above. 12. Audited Balance Sheets of immediately preceding Five Financial year including Profit and Loss account statement (to be enclosed) Page 8 of 19

9 Sr. No Description Applicant s Confirmation 13. If you are already existing consultant with MGL, please indicate the same. 14. Whether ISO 9001:2008/14001 /OSHAS or equivalent Certified Company (Attach photo copy, also indicate if under process of certification) 15. Works completed : Fill in and enclose Annexure B giving full particulars about works completed during past seven years. a) List of Clients (Attach list preferably indicating services involving relevant job) b) Work Order of Clients (Attach photo copies for the same) c) Single largest value of order executed in the last seven years (Attach copy of WO / Completion certificate) as stated in eligibility criteria ( point no.1 & 2) 16. Fill in and enclose Annexure A to give details of enrollment with Govt./Semi Govt/PSU & with other organizations. Is it enclosed? 17. Any other information. Like Works in progress : Special/relevant. a Whether full details of major works on hand given in Annexure C? b Number of Copies of work orders for such large works enclosed? d How do you normally carry out work Structural & MEP Design work? e Who is the license holder and what is his experience of this work? f Bidder should be fully conversant with various local statutory guidelines & procedures for execution of such projects in like MIDC. g Confirmation for availability of 1. Copy of council of architect 2. Copy of structural engineer 3. Copy of plumber license Page 10 of 19

10 18. Whether the Company/Firm is under litigation / arbitration cases during last five years; if yes furnish details. 19. Whether the Company / Firm / Director / Partner / Proprietor has been de-listed / debarred / kept on holiday / blacklisted in India. If so, the reason for the same. 20. Applicant confirms that the document / information furnished are true and valid for the duration of the empanelment and in case there are any changes / variation, the same shall be immediately brought to the notice of MGL. Applicant also confirms that in case of conflicting version, MGL may consider any version as convenient to MGL. 21. Please provide the details of the manpower engaged by your company as per Annexure D 22. Pl. provide Safety Policy of Your Company as a attachment ( if exists) 23. Pl. ensure that you submit duly filled in Safety Questionnaire (Annexure I) & HSE Assessment Sheet (Annexure II) along with other details as stipulated in above documentsfill wherever applicable 24. Pl. ensure that you have attached copy of PF/ESIC/ Shops and establishment certificates 25. We understand and agree that mere empanelment does not entitle us for award of work Note: It is mandatory to fill in all the columns by the company and submit the same along with all necessary documents / credentials / copies of the certificates etc. Any other relevant information in support of empanelment may be volunteered by the applicant. All pages may be signed in ink with stamp by the authorized signatory of the Company. Place: Signature: Name & Designation: Date: Page 11 of 19 Company Seal:

11 HSE Questionnaire Annexure I Sr. No. HSE requirement Status Clarification/Answer 1 Kindly attach your ESIC policy or Workmen compensation policy 2 Do you have a Safety Policy / intent to have one. 3 Are you committed to Safety in terms of avoidance of work related injury to your employees, reporting of hazards & safety suggestions on site and attending Safety trainings 4 Kindly submit the organization structure for your company. (Please give a detailed list of the employees with their qualifications and Experience) 6 Give your legal compliance status? e.g. ESI returns, PF returns etc 7 Provide PPE (Personal Protective Equipment) list used in your last contract of similar job 8 Who is responsible for safety of all your work force in your firm & have your site HSE contacts in place? Declaration: The information provided herewith is true & correct to the best of my knowledge & belief and if found incorrect during any phase of the contracted job the client is authorized to cancel the work order allotted to me without any financial obligations arising out of such act. Authorized Signatory: Seal: Yes No Page 12 of 19

12 Annexure II CONSULTANTS HEALTH, SAFETY & ENVIRONMENT ASSESSMENT CONSULTANT s Name: Telephone : _ Address: _ Fax : _ Number of Employees : Completed by Position Date Signature _ Having made all possible enquires to the best of my knowledge, information and belief 1. Provide at least 3 examples of work carried out by your company in the last two years of a similar nature to that being carried out. Please state the nature, value, duration and who the work was carried out for, Examples enclosed. YES NO 2. Does your company have a Health, Safety and Environment policy. If yes, please provide copies. If No, please indicate your intentions. YES NO 3. Who in your company has day-to-day responsibility for the management of of health, safety and environment protection. Name Position Tel. 4. Who will be responsible for on-site health, safety and environmental protection for work carried out on behalf of MGL. Name Position Tel. 5. Provide details of relevant experience and qualification of the person named in 4 above. Details enclosed. YES NO Page 13 of 19

13 6. Provide details of the Health, Safety and Environment training provided to your employees. Details enclosed. YES NO 7. a. Provide details of the system in place to monitor your health, safety and environment performance and record accidents, incidents and near misses. Details enclosed YES NO b. Provide details of your company safety record over the last 2 years e.g., No. of accidents, injuries etc. Details enclosed YES NO 8. Has your company or any individual employee been prosecuted by or reported to any enforcing authorities in relation to Health, Safety or Environmental issues. YES NO 9. Provide details of Employers Liability Insurance and Public Liability Insurance held by your company. Please give the value of Insurance cover held and the renewal dates. Details enclosed. YES NO 10. Provide examples of Risk Assessments and/or method statements for the activities you carry out. Details enclosed. YES NO 11. a) Where applicable, can you confirm that all your systems and equipment are fully Year 2004 complaint. YES NO b) If the answers is No, give details separately of the actions being taken to ensure compliance. Please attach the completed questionnaire together with copies of all relevant documentation in duly signed by authorized signatory in technical bid of tender. Page 14 of 19

14 (To be submitted on the CONSULTANTs Letter Head) D E C L A R A T I O N 1. I / We have read the instructions appended to the proforma and I / We understand that if any false information is detected at a later date, any future contract made between ourselves and MGL, on the basis of the information given by me / us can be treated as invalid by MGL and I / We will be solely responsible for the consequences. 2. I / We agree that the decision of Mahanagar Gas Limited in selection of CONSULTANTs will be final and binding to me / us. 3. All the information furnished by me hereunder is correct to the best of my knowledge and belief. 4. I / We agree that I / we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets. 5. I / We agree that I / We have not applied in the name of sister concern for the subject empanelment process. 6. The empanelment of a CONSULTANT shall not confer any right on him either to be necessarily issued the tender or for award of work. MGL has sole discretion to accept or reject any or all the applications at any stage of the process and/ or modify the process without assigning any reason whatsoever. Applications submitted through Agents / Intermediaries will not be considered. PLACE: SIGNATURE DATE: NAME & DESIGNATION SEAL OF ORGANIZATION Page 15 of 19

15 ANNEXURE A I. ENROLLMENT WITH MAHANAGAR GAS LIMITED : Name of works for which enrolled by MGL in the past. 1) 2) 3) 4) 5) Give the Vendor registration number and the work orders received from Mahanagar Gas Limted. Sr. no. II) ENROLLMENT WITH OTHER ORGANISATIONS: First time enrollment Last renewal of Enrolment Name and Year Is copy Year to Class or Limited address of to of letter year category (Rs. In Authority with year enclosed Lacs) whom You are Enrolled Is copy of letter enclosed? III) Documents shall be submitted by design Consultants: a. Letter of enrollment issued by the organization. Page 16 of 19

16 ANNEXURE B Empanelment Form LIST OF WORKS COMPLETED DURING LAST SEVEN YEARS, ENDING WITH Aug Mention only those projects that match with the required works mentioned in the Notice to empanelment form Sr. no Name and Complete Address of Site of work & nature of work Client/ Owner Authority under whom work was carried out Order Work order no. & Date Contract Amount (rs. In Lacs) Is copy enclosed Value of work as per final bill in Lacs. Commenc ement of work- Month year Completio n of work Month& Year Penalty levied for delay of completio n if any. Documents shall be submitted by design Consultant: a. Work order copies of completed works which are mentioned in Annexure- B issued by clients/owners in the favor of design Consultant. b. Work completion certificates of works which are mentioned in Annexure- B Documents shall be submitted by consultant as follows : a. Work order copies of completed jobs that match with the required qualification criteria mentioned in the Notice to empanelment form. b. Work completion certificates issued by the client/owner for the completed jobs that match with qualification criteria mentioned in the Notice to empanelment form. Consultant Page 17 of 19

17 ANNEXURE C LIST OF MAJOR WORKS IN HAND AS ON Aug Sr. no. Name and Complete Postal Address of Site of work & nature of work Owner Authority under whom work is carried out Ref. No. & Date Order Amount (Rs. In lacs) Is copy enclsoed Date of commence ment Scheduled date of completion Progress made and expected date of completio n and reasons for delay if any. Documents shall be submitted by design Consultant: a. Work order copies of completed works which are mentioned in Annexure- C issued by clients/owners in the favor of design Consultant. Page 18 of 19 Consultant

18 ANNEXURE D PARTICULARS OF PERMANENT TECHNICAL STAFF Name Designation Age Academic Qualification Service with the firm Employee ID number Total Experience Details of experience Consultant OTHER RELEVANT INFORMATION 1. Copy of council of architect 2. Copy of structural engineer 3. Copy of plumber license Page 19 of 19

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