STATE COLLEGE AREA SCHOOL DISTRICT ADMINISTRATIVE OFFICES

Size: px

Start display at page:

Download "STATE COLLEGE AREA SCHOOL DISTRICT ADMINISTRATIVE OFFICES"

Norma Chase
6 years ago
Views:

VI-B STATE COLLEGE AREA SCHOOL DISTRICT ADMINISTRATIVE OFFICES 131 WEST NITTANY AVENUE STATE COLLEGE PENNSYLVANIA 16801-4899 TELEPHONE: 814-231-1051 FAX: 814-231-5009 To: From: Robert J.

1 VI-B STATE COLLEGE AREA SCHOOL DISTRICT ADMINISTRATIVE OFFICES 131 WEST NITTANY AVENUE STATE COLLEGE PENNSYLVANIA TELEPHONE: FAX: To: From: Robert J. O Donnell Sandy Emerich Date: October 18, 2012 Re: Draft Revision of Job Descriptions Attached are drafts of the proposed Job Descriptions for the Human Resources Department in the new format. One is for the Human Resources Director and the other is for two of the Executive Secretary positions in the HR office. I will be available to answer any questions you may have Monday night. Thank you.

2 State College Area School District 131 West Nittany Avenue State College, PA JOB DESCRIPTION Job Title: Director of Human Resources Effective Date: Reports to: Superintendent Department: Central Office Job Summary: To manage the Human Resources functions of the district including employment, benefits, labor relations, and compensation. Serve as a liaison to employees, administration, the Board and as a district Compliance Officer. Qualifications: *Education: *Experience: Bachelors degree in education, human resource management or related field necessary Masters degree in education, human resource management or related field preferred Five (5) years experience in human resource management and/or equivalent experience with business and/or administrative functions Knowledge of school laws, labor relations, compensation, benefits management, educational personnel, school code, and educational certification necessary. *Skills: Ability to work cooperatively with others Essential Duties and Responsibilities: 1. Provide leadership in recruiting quality professional and classified personnel, screening/processing applications and coordinating interviews. 2. Develop programs, procedures, and controls regarding employment, staffing, and other personnel issues. 3. Develop and coordinate general employee training programs related to general knowledge topics. 4. Establish and provide compensation and benefit packages for new employees, including handbooks for compensation, benefits, and employment. 5. Develop procedures for, an conduct, exit interviews; analyze data and make recommendations to the management team for corrective action and continuous improvement. 6. Administer, coordinate, and monitor the district workers compensation, unemployment compensation, health and benefit plans/programs and represent the district at any respective hearings. 7. Participate in the district safety committee and district wellness committee. 8. Maintain a working relationship with union officials. 9. Monitor certification issues and tenure of professional staff. 10. Manage and maintain statistical employment data on all staff and develop a system for personnel records. 11. Participate in and formulate wage and benefits surveys. 12. Prepare and process payroll data for all employees annually and administer employee benefits. 13. Develop and maintain personnel policy and procedures; assist the Superintendent with district policy management. 14. Coordinate the production of collective bargaining agreements, position vacancy notices, prospective employee packets, and employee evaluation forms. 15. Develop and maintain the personnel function budget. 16. Serve on resource and labor relations negotiating team, Act 93 team, and various meet and discuss committees. 17. Serve as compliance officer for Title VI and Title IX, Section 504, and ADA requirements. 18. Ensure compliance with Department of Education certifications and personnel regulations, and all other state and federal employment laws and regulations. 19. Act as liaison for other professional personnel members in the area and other districts.

3 20. Prepare reports for PDE, EEOL, Census, etc., as required. Ancillary Duties: 1. Any other duties as assigned by supervisor. Physical Demands: Light Work Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control required exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Check the essential physical requirements of the job: x Visual acuity (color, depth perception and field of vision) x Seeing x Hearing x Talking Climbing x Balancing x Stooping x Kneeling x Crouching x Reaching x Standing x Walking x Pushing x Pulling x Fingering x Grasping x Tactile sense x Repetitive motions Lifting: 50 lbs. 75 lbs. 100 lbs. Floor to Waist: Waist to Shoulder Overhead Carry 20 feet Work Environment: Typical office environment Temperament: Cognitive Ability: Specific Skills: Must possess excellent interpersonal skills Must be able to work in an environment with frequent interruptions Must be able to make judgments and work under high level of stress Ability to follow written and verbal directions Ability to read and write Ability to organize tasks Ability to handle multiple tasks Ability to exercise good judgment Must possess leadership skills Must possess supervisory skills Must possess computer skills Ability to operate various office equipment Must possess business and office management skills I have read and understand the job description for this position. I am able to perform the functions of the position (without accommodation or with reasonable accommodation). (Signature) (Date)

State College Area School District 131 West Nittany Avenue State College, PA 16801 Job Title: Human Resources Assistant Effective Date: November 2012 Reports to: Director of Human Resources

4 State College Area School District 131 West Nittany Avenue State College, PA Job Title: Human Resources Assistant Effective Date: November 2012 Reports to: Director of Human Resources Department: Human Resources Classification: Executive Secretary Job Summary: The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in the following functional areas: departmental development, employee relations, organization development, executive administration, and employment. Qualifications: *Education: *Experience: *Skills: High school graduate or equivalent. Additional related training preferred Basic understanding of human resource functions Knowledge of all related computer applications Understanding of human resource reporting and recordkeeping requirements At least one year of related experience. Well organized Accurate and attentive to detail Excellent communications and public relations abilities Strong typing and computer application skills Ability to assist and support others Able to operate telephone, PC, copier, and other basic business machines Good interpersonal skills Good communications skills Good problem solving skills Essential Duties and Responsibilities: Assumes responsibility for effectively recording, maintaining, and reporting human resource information. a) Oversees the human resource database. Ensures that system records are accurately recorded and cross-checked. b) Enters new hire information in the human resource system database. c) Tracks and resolves problems and checks system operations as scheduled. d) Ensures that human resource files and records are maintained in accordance with legal requirements and District policies and procedures. e) Completes monthly and year-end reports regarding terminations, transfers, and new hires. f) Processes employment verification forms. g) Prepares recruitment forms and job postings. h) Completes miscellaneous research, reports, and memos as requested. Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and education professionals. a) Receives and screens visitors and telephone calls. b) Receives and tracks employment applications. c) Assists with questions and problems courteously and promptly. d) Obtains and conveys information as needed. e) Maintains and projects the district s reputation. 1

5 Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with district personnel and with administration. a) Assists in training new employees. Supports Department personnel as needed. b) Coordinates with related departments as required. Answers questions and provides assistance. c) Keeps management appropriately informed of area activities and of any significant problems. d) Attends and participates in meetings as required. Assumes responsibility for related duties as required or assigned. a) Ensures that work area is clean, secure, and well maintained. b) Types memos and letters as requested. c) Stays well informed regarding human resource developments. Ancillary Duties: 1. Any other duties as assigned by supervisor. Physical Demands: Note assignment would determine which classification applies Sedentary Work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required occasionally, and all other sedentary criteria are met. Check the essential physical requirements of the job: X Visual acuity (color, depth perception and field of vision) X Seeing X Hearing X Talking X Climbing X Balancing X Stooping X Kneeling X Crouching X Reaching X Standing X Walking X Pushing X Pulling X Fingering X Grasping X Tactile sense X Repetitive motions Lifting: 50 lbs. 75 lbs. 100 lbs. Floor to Waist: Waist to Shoulder Overhead Carry 20 feet Work Environment: Temperament: Cognitive Ability: Specific Skills: Typical office environment Subject to inside environmental conditions. Must possess excellent interpersonal skills Must be cooperative, congenial, and service-oriented Must be able to work in an environment with frequent interruptions Ability to follow written and verbal directions Ability to read, write and perform math Ability to organize tasks Ability to handle multiple tasks Ability to exercise good judgment Ability to work with confidential data of major importance such as long range planning and union contract negotiation matters which, if disclosed, may be detrimental to the organization s interest. I have read and understand the job description for this position. I am able to perform the functions of the position (without accommodation or with reasonable accommodation). (Signature) 2 (Date)

MEMO TO: Executive Committee FROM: Leslie Bednar DATE: November 16, 2017 Human Resources Generalist Proposal

Attachment 10.2 MEMO TO: Executive Committee FROM: Leslie Bednar DATE: November 16, 2017 RE: Human Resources Generalist Proposal For your consideration, I share with you a proposal that was approved at