HOW WAS PAYCOR SELECTED AS THE SERVICE

Transcription

1 PAYCOR FAQS

2 HOW WAS PAYCOR SELECTED AS THE SERVICE PROVIDER? Representatives from all dioceses were involved in the selection process over the course of three months. Requests for Proposals sent to a dozen payroll service providers, with three responses. Paycor was the unanimous choice because of the ease of use, system security, company reputation, customer service, and price. Paycor was recommended to the MCC Board of Directors who endorsed this selection.

3 WHAT IS PAYCOR S CUSTOMER SERVICE LIKE? You will have a dedicated conversion representative named Gerri Smith. You will work with her directly throughout the conversion process. Once you have converted, you will have 24/7 access to tech support. You will also have access to a dedicated representative Monday Friday, 8 a.m. 5 p.m. Paycor has converted the payroll systems of 8 dioceses around the country and is currently converting three in Michigan. They have tremendous experience and understanding of how churches and dioceses are organized.

4 HOW WILL PAYCOR INTERFACE WITH THE MCC BENEFITS SYSTEM? The MCC Benefits system will draw data directly from the Paycor payroll system starting in Units on Paycor will no longer need to report payroll data to MCC gateway This will keep an accurate up to date salary report for the unemployment, worker compensation, and pension systems.

5 ARE UNITS REQUIRED TO USE PAYCOR? Units are not required to use Paycor. However, in the coming months, units that run their payroll through Paycor will interface much more smoothly with the MCC system. This will eliminate extra steps and the potential for human error that occurs when items are rekeyed Units that do not wish to process payroll may use MCC for payroll processing. Fees will be billed on the monthly benefit program invoice

6 WHAT ARE THE SYSTEM REQUIREMENTS?

7 HOW WILL PAYROLL TAXES BE PAID AND FILED? Paycor will use the most up to date federal, state, and local tax tables to automatically calculate payroll taxes for your employees. The federal, state, and local taxes will be paid directly by Paycor. Paycor assumes the liability for any problems associated with payroll taxes not being paid timely.

8 HOW WILL EMPLOYEES GET PAY STUBS AND W-2 FORMS? Employees will be given a secure log on to access their pay stubs and W-2s. Employees with smart phones may also download the mobile app and access these via their smart phones. These forms are provided in a.pdf format and can be printed. W-2s will be processed according to all updated federal reporting requirements.

9 WILL PAYCOR ALLOW 1099 CONTRACTORS? You can pay your contractors through the Paycor payroll system. They will be set up as independent contractors and their annual 1099s can be processed through Paycor as well.

10 HOW WILL WE PROCESS NEW HIRES? All new hires can be set up in Paycor on the day they are hired, with the information set up immediately. Paycor will also file the state required new hire reports automatically. All employee benefit selections will be set up as well such as insurance, 403B, and flexible spending accounts. In 2014, the Paycor system will interface directly with the MCC benefits system, eliminating the need for paperwork sent to the MCC regarding benefits.

11 HOW WILL WE MAKE EMPLOYEE BENEFIT CHANGES? All benefit changes are done in the Paycor system. You may change tax withholdings, change health insurance deductions, add or delete dependants, change marital status, change home addresses, update emergency contacts, etc. These changes are all effective immediately within payroll. You will still need to send required paper documents to MCC as appropriate. In 2014 the changes made in Paycor will automatically be updated in the MCC benefits system as well, without the need for paperwork.

12 CAN EMPLOYEES GET PAYCHECKS? Paycor provides paperless options that are more secure than paychecks. Employees can: Direct deposit directly into an employee s checking or savings account(s). Benefits include: Peace of Mind: Funds reach the employee bank account the day the pay is issued. No need to cash a check or worry about getting the check when away on vacation or out sick. Simplifies banking: Employee can distribute funds into multiple accounts at multiple financial institutions. No additional fee for multiple direct deposit accounts. No cost of checks. If employer issues checks, there is a delivery fee.

13 CAN EMPLOYEES GET PAYCHECKS? (CONTINUED) Paycards are a pay option available to all employees, regardless of credit history. The account is an FDIC-insured account and can be used at ATM and point-of-sale (POS) terminals accepting PIN transactions to withdraw cash and make purchases (works like a debit card). The account also allows for pre-authorized bill payments. Card is owned by the employee, not the employer so it is portable. Employee will receive a monthly statement. Employees will have 24 hour phone or internet access to account balances Can have multiple pay cards issued in multiple names, for example, to spouse or children away at school.

14 WHAT ABOUT MULTIPLE PAY CYCLES? The Paycor system can handle setting up multiple pay cycles. If you have some employees who are paid bi-weekly and others who are paid once per month, or any other combination, you can maintain those pay cycles with Paycor.

15 WHAT ABOUT EMPLOYEES PAID OUT OF DIFFERENT DEPARTMENTS OR AT DIFFERENT PAY RATES? Paycor supports paying one employee from different ledger accounts and at different rates. This is a set-up per employee and can be modified at any time as necessary. An employee s pay can also be docked in any payroll if the employee takes unpaid time off.

16 WHAT HAPPENS IF EMPLOYEES DON T SUBMIT THEIR TIME? You can pay the employee as if they worked their regular hours, and then adjust their time off balances later if necessary.

17 WILL THE PAYROLL SYSTEM MAINTAIN TIME OFF BALANCES? The payroll system will be set up according to your time off policies. The payroll system will maintain and update time off balances for each employee s vacation, sick and personal leave.

18 WHAT IF THE INTERNET GOES DOWN? Units will be able to call in payroll if the internet goes down. You are also able to access your account from any computer with internet access, so if the internet is down at your unit, you might be able to access a computer from a neighboring parish or your home. Simply log into your account, and process payroll.

19 HOW WILL PAYCOR GET DATA FROM THE UNITS? Paycor representatives will work closely with each unit to collect the preliminary data they need to set up the unit. Paycor can use the data pulled into spreadsheets from most of the common accounting platforms. If you aren t using an accounting software system, Paycor will provide an Excel spreadsheet so that you may enter the required data and send it electronically to Paycor. The lead time is about 6 weeks.

20 HOW WILL PAYCOR INTERFACE WITH EACH UNIT S GENERAL LEDGER? Paycor will gather your general ledger data prior to your go-live date. The Paycor payroll system fully integrates with the majority of accounting software platforms. The information will be loaded and verified with each unit before the go-live date.

21 WHAT ABOUT REPORTS? Paycor has very rich reporting capabilities, that may also be customized to suit your needs. The program is intuitive and very easy to use, with many common reports pre-loaded and ready to use. Paycor provides a customer service representative to assist if you need help using the reports or customizing them to meet your specific needs.

22 HOW MUCH DOES PAYCOR COST? MCC will absorb the initial implementation costs for each unit. The costs are calculated based on the number of employee payrolls processed each time. The payroll component has a flat fee of $10 per payroll and then $1.15 per employee. See attached worksheets to help you determine cost.

23 MICHIGAN CATHOLIC CONFERENCE PAYROLL PROCESSING FEES PAYCOR Payroll Fees Per Employee Per Payroll $1.15 Base Fee Per Payroll $10.00 Delivery of Payroll Reports and Checks and Vouchers At Cost Tax Deposits - Federal, State, and Local Included Check Signing, Stuffing, Direct Deposit Included Adhoc Report Writer Included Downloadable Reports Included Online Pay Statements, Tax Forms Included Online PR Reports Included Labor DistribuPon Included General Ledger Interface Included Electronic Child Supports (per Child Support Payment) $2.21 Year End Tax and Quarterly Repor>ng Fees Year End ReporPng and W2 s/1099's Per Employee $2.33 Base Fee Per Payroll $23.00 Quarterly Tax ReporPng - Federal, State, Local Included

24 HOW SECURE IS THIS SYSTEM? See additional handouts to find answers regarding the security of the system.