POLICE STAFF JOB DESCRIPTION

Transcription

1 POLICE STAFF JOB DESCRIPTION SECTION 1 JOB TITLE Financial Systems Advisor REPORTS TO Statutory Reporting Lead REF NO R94/18 DIVISION/DEPARTMENT Finance WORK LOCATION Flexible GRADE Band F SECTION 2 JOB PURPOSE The Financial Systems Advisor is responsible for ensuring the availability, integrity and security of financial systems, and supporting the wider finance team to get the best use out of existing finance systems and reporting tools. SECTION 3 ACCOUNTABILITIES AND MAIN RESPONSIBILITIES 1. Maintain the availability, integrity and security of all finance systems and reporting tools, and ensure their effective operation including, but not restricted to: Delivery of ongoing maintenance activities, including liaison with IT in connection with software and hardware issues. Liaison with software providers in regard to faults, fixes, upgrades, testing and implementation of new systems. Liaison with end users to resolve operational issues and provide advice regarding system availability. Minimising of system downtime. Creation and maintenance of a backup archive. Creation and maintenance of user roles, menus and system parameters for financial systems. 2. Represent Police Scotland at financial systems working groups and conferences, keeping up to date with software upgrades, developments and good practice; 3. Lead the implementation of financial systems upgrades and developments within the Police Scotland finance function;

2 4. Identify and implement system enforced controls to support a robust finance process and control framework; 5. Robust understanding of financial system security, and support to the ICT department in ensuring system and information security; 6. Ensure the availability of information and reporting including, but not restricted to: Transfer of files using various media, interfaces and electronic means to and from external agencies, and between internal systems Creation and implementation of processing schedules for daily, monthly, and annual activities Processing of E-Financials period-end and year-end routines for subledger and general ledger roll-over to new accounting periods 7. Support external audit requirements, as relevant to the role; 8. Implement actions in response to internal audit recommendations, as relevant to the role; 9. Provide support to the wider finance team in getting the best possible use from existing systems and optimising finance processes; 10. Provide support to the Finance Senior Management team in the development, implementation and integration of new systems and reporting tools; 11. Contribute to the Chief Financial Officer's strategy for the Finance Function by supporting the Finance Senior Management Team in the design, development and operation of a best-in-class Finance Function, ensuing overall function performance contributes to the strategic aims of the finance service and the wider organisation; 12. Support the Statutory Reporting Lead in the delivery of Continuous Improvement Plans for the Financial Systems function, supporting and delivering improvement activities as appropriate to the role; 13. Ensure continuous professional development, keeping abreast of all internal and best practice finance system and reporting tool developments; 14. Continually re-evaluate priorities and work in an agile manner to address emerging requirements as applicable; 15. Support the implementation and monitoring of all applicable Standard Operating Practices and Policies including Health, Safety & Wellbeing policies; 16. The jobholder will be responsible for assessing and self-managing risk within all aspects of the role. The above accountabilities and responsibilities are not exhaustive, and the jobholder may be required to undertake additional duties that are consistent with the level and grading of the role.

3 SECTION 4 LOCATION: Flexible BAND: F ATTRIBUTES: ESSENTIAL: DESIRABLE: ATTAINMENTS Considerable experience in delivering financial systems support in a large, complex organisation. Public Sector experience Proven knowledge and experience of accounting practices and financial processes, including General Ledger, Accounts Receivable, Accounts Payable, Cost Centre Accounting, Asset Management, Procurement and Financial Reporting. System integration experience, including Procure to Pay and HR processes. Experience of building strong working relationships with stakeholders across finance and ICT functions. Demonstrable experience of working as part of a multidisciplinary, cross functional team to ensure the needs of all stakeholders are met. Experience of liaising and negotiating with external suppliers to secure effective resolution of issues, upgrades and implementation of new systems. Experience of delivering high quality results and being able to manage competing priorities in an effective and resilient manner. Specialist knowledge of data protection requirements, including GDPR legislation, and proven experience in professionally handling confidential information. Experience of e- Financials, Midland i- Trent, PECOS or other Oracle based systems EDUCATIONAL / OCCUPATIONAL Degree in related discipline or relevant experience

4 PERSONAL QUALITIES Ability to quickly build effective working relationships with key stakeholders, both finance and non-finance. Ability to convey technical information and requirements to a non-technical audience. Confidence and credibility in dealing with external suppliers. Strong team management capability, with demonstrable experience of leading and motivating a small team. Strong attention to detail. Enthusiastic and professional. Personal responsibility and ownership for the delivery of the highest quality and impactful outputs. Commitment to continuous improvement, both within the service and personal development. Resilient and adaptable. Commitment / ability to work collaboratively as part of a multidisciplinary finance team. Excellent communication and organisational skills. SPECIAL APTITUDES CIRCUMSTANCES A DRIVING LICENCE IS: Not required ANY SPECIAL REQUIREMENTS PERTINENT TO THE POST: No ADDITIONAL INFORMATION During the course of normal working, the jobholder will interact with a range of internal and external stakeholders. These individuals include: Finance Teams ICT Team

5 Police Scotland budget holders External software suppliers This full time post is permanent and requires Management Vetting. The postholder will work 35 hours per week, Monday Friday 9am - 5pm. The following managerial competencies will be used for the selection process: 1. Respect for Diversity 2. Effective Communication 3. Job Knowledge 4. Management Ability 5. Partnership Working 6. Personal Effectiveness 7. Problem Solving 8. Service Delivery