CANDIDATE INFORMATION PACK

Transcription

1 CANDIDATE INFORMATION PACK World Cancer Research Fund International Web Coordinator Closing date: Sunday 29th March 2015 This pack includes: WELCOME LETTER ABOUT THE ROLE JOB DESCRIPTION PERSON SPECIFICATION TERMS & CONDITIONS HOW TO APPLY EQUAL OPPORTUNITY MONITORING FORM For more information about the organisation please visit our website:

2 WELCOME World Cancer Research Fund International is the world s leading authority on cancer prevention through diet, weight and physical activity. We commission and interpret research, lead and unify a network of cancer charities with a global reach, influence policy at the highest level, and are trusted advisors to governments and other official bodies from around the world. Our network of cancer prevention charities are based in the United States, UK, Netherlands and Hong Kong. To meet our vision of living in a world where no one develops a preventable cancer, we need high quality and motivated employees from a mix of backgrounds and with a range of skills and experiences. In return, we aim to offer the best possible working environment for people so that talent is nurtured and developed. Within this candidate pack you will find additional information about the role you are applying for and the benefits we offer. To apply for this role, please complete and submit a CV, covering letter (maximum 2 pages) and the attached equal opportunities form. If you have any queries please contact Human Resources at hr@wcrf.org or visit our website at On behalf of World Cancer Research Fund International we thank you for your interest in helping to prevent cancer and wish you the best of luck with your application. Best wishes, Human Resources 2

3 ABOUT THE ROLE We are seeking an experienced Web Coordinator whose responsibilities will include management of content for our web CMS systems in Drupal and Wordpress, and whose skills will encompass excellent SEO and Google Analytics & Webmaster Tools knowledge. Who you will be working with: Reporting to the International Web Manager, and working alongside our part-time Web Officer, you will also be located within World Cancer Research Fund s Communications Division, and supporting web content for our World Cancer Research Fund s network charities and science and policy teams. World Cancer Research Fund International s Communications Division DIRECTOR OF COMMUNICATIONS COMMUNICATIONS UK UK WEBSITE & MULTIMEDIA MANAGER DESIGN (UK & INTERNATIONAL) WEBSITES (NETWORK) COMMUNICATIONS INTERNATIONAL UK PRESS & PR MANAGER CREATIVE DESIGN MANAGER INTERNATIONAL WEB MANAGER INTERNATIONAL COMMUNICATIONS MANAGER PRESS & COMMUNICATIONS OFFICER SENIOR GRAPHIC DESIGNER WEB COORDINATOR INTERNATIONAL COMMUNICATIONS ASSISTANT ASSISTANT GRAPHIC DESIGNER WEB OFFICER What we are looking for: Someone who is proactive, efficient and organised A creative thinker who is able to manage a wide array of web projects and provide consultative advice to those preparing content Experience of using CMS such as Drupal and Wordpress Thorough understanding of all web-related materials such as images, PDFs, infographics, videos Experience of preparing and analysing website statistics for a variety of internal stakeholders Strong attention to detail and accuracy 3

4 JOB DESCRIPTION Job title Department Reporting to Responsible for Contract Location Hours Salary Web Coordinator Communications Division International Web Manager N/A Permanent contract WC1B 3HH 37.5hrs per week full time circa 30,000 per annum, plus benefits Department description World Cancer Research Fund s Web Team is responsible for the overall strategic direction, maintenance and development of the World Cancer Research Fund network websites, ensuring brand adherence and working to deliver the organisational strategic objectives to raise our profile. The Web Team sits within the Communications Division, which covers web, social media, press, PR, and design functions. Main purpose of the role This role is responsible for the overall day-to-day maintenance and updates of the WCRF network websites. There are 5 main sites: (WCRF International) (WCRF UK) (WCRF Netherlands) (WCRF Hong Kong / English language site) cn.wcrf-hk.org (WCRF Hong Kong / Cantonese language site) These sites are built in a Drupal Content Management system (CMS) by an external agency we work closely with. In addition to our main sites, there are two Wordpress blogs, our Wordpress Intranet, and a shop built in Shopify CMS: (UK blog) (International/science & policy blog) (UK online shop) This post reports directly to the International Web Manager within the Communications Division, and works closely with teams from World Cancer Research Fund International and the World Cancer Research Fund network of charities based in the USA, UK, Netherlands and Hong Kong. Main duties and responsibilities A Website maintenance and development 1 Content updates on mulitiple sites using Drupal CMS, working with brand guidelines Wordpress (WP) management back and front end: - WP installation 2 - Working with plugins, widgets and admin tasks - Management of WP content Instructing content managers on how to use WP 4

5 3 Manage the shop website updates using Shopify CMS 4 Select and optimise images for web use B Search Engine Optimisation (SEO) 1 Further develop our existing SEO strategy 2 Prepare web statistics using Google Analytics for all our sites, to be shared with internal stakeholders. Provide a summary of the data and more detailed information when requested. 3 Develop indicators to measure performance of our sites C E-News management 1 Send out newsletters using Mailchimp e-news software 2 Coordinate the news content and review process D Project coordination 1 Be responsible for organising the processing of web content updates with internal stakeholders Develop project schedules to ensure that website content is managed and published to 2 deadlines. 3 Contributing to the Web Team s online project management system keeping it up-to date E 1 Communication skills Provide advice to colleagues across the network on web-related matters, including executive staff, and colleagues from the Netherlands, UK, International and Hong Kong. 2 Attending website project briefing meetings F Other duties 1 Keep up to date with web best practices and evolving trends 2 To stand in for the International Web Manager when required 3 To undertake any other similar duties as directed 5

6 PERSON SPECIFICATION The person specification describes the specific experience, knowledge, skills, qualifications and attributes that are needed for the job. Experience Knowledge and technical skills Personal attributes Education and qualifications Experience of using Drupal CMS front-end and administrative tasks Experience of User Acceptance Testing (UAT): Testing and checking new CMS developments before they go live Experience of using Wordpress front and back end Adobe Creative Suite, in particular Dreamweaver, PhotoShop, Illustrator Mailchimp SEO Google Analytics & Webmaster Tools Web best practices Working with and optimising images and other materials for Web Cross browser and device compatibility Knowledge of domain names, DNS, hosting, cpanel Detailed understanding of XHTML and CSS and ability to hand-code. Includes meta data. Understanding of user journeys Excellent written and verbal communication skills Ability to convey ideas, for example through storyboarding or creating visuals Pro-active ability to problem solving Able to manage a busy workload, often with urgent web requests Graduate level or equivalent Web, SEO, Design, or related training or certification Application Assessment Interview Other requirements 6

7 TERMS & CONDITIONS Salaries World Cancer Research Fund International pays salaries into bank accounts once a month on the 26th of each month. Flexi-time scheme A flexi-time scheme is in operation across the organisation. The daily requirement is to work 7.5 hours. Staff also need to take a lunch break of at least 30 minutes (staff can take up to a maximum of 1 hour and 30 minutes for lunch). The core hours are 10.00am 4.30pm, Monday to Friday when all employees must be present. Employees may arrive for work between 8.30am and 10.00am and leave between 4.30pm and 7.00pm. The daily minimum hourly requirement of 7.5 working hours per day plus lunch must be met; any extra time cannot be "rolled over" or "banked. Annual leave World Cancer Research Fund UK s annual leave year runs from 1 October to 30 September. Annual entitlement for full-time staff is in relation to length of service: Less than 1 year of continuous service at the beginning of a holiday year: 25 days (pro-rated to your start date) 1 year or more of continuous service at the beginning of a holiday year: 26 days 3 years or more of continuous service at the beginning of a holiday year: 28 days 5 years or more of continuous service at the beginning of a holiday year: 30 days Sick leave For full-time staff, World Cancer Research Fund International allows up to 12 days sick leave in any year without deducting pay. This allowance is accrued at the rate of 1 day per month. Pension plan We have a voluntary contributory pension scheme. Members of the scheme contribute a min of 3% up to max of 5% of their salary. Contributions are deducted from salaries. The organisation matches a maximum of 5% (and offers a discretionary top up payment of up to 4% depending on the financial position of the organisation). You are eligible to join the scheme after successful completion of the probationary period. Private healthcare We offer private healthcare for employees, which gives all employees access to private healthcare (hospital and outpatient care) by referral from NHS. You are eligible to join the scheme after successful completion of the probationary period. Dental cover scheme We offer all employees a contribution to their dental expenses by allowing employees to opt in to a dental cover scheme. You are eligible to join the scheme after successful completion of the probationary period. Life assurance and income protection We cover all employees from their first day of employment and provide cover, which is equal to 4 x the individual s salary on death while employed along side critical illness cover. Permanent Health Insurance (PHI) scheme All permanent members of staff, up to the age of 65, whose normal hours of work are at least 15 per week, are covered by the organisation s Permanent Health Insurance (PHI) Scheme, at no cost to employees. PHI is intended to provide income protection in the event of long-term illness or disability. The scheme 7

8 provides an income replacement of up to 50% of the basic annual salary after a waiting period of 26 weeks, starting from the date a disability commences. Season ticket loan scheme Employees can take advantage of an interest free loan for a purchase of an annual travel ticket. The loan is repaid via equal deductions from the employee s salary over a 12-month period. You are eligible to join this benefit after successful completion of the probationary period. Cycle to work scheme Employees can take advantage of an interest free loan for a purchase of a tax-free bike or accessories. The loan is repaid via equal deductions from the employee s salary over a 12-month period. You are eligible to join this benefit after successful completion of the probationary period. Childcare vouchers World Cancer Research Fund International offers its employees the opportunity to purchase childcare vouchers by exchanging part of their salary for childcare vouchers. Employee assistance programme All employees, and their families, have access to a 24-hour confidential advice and support line. Development opportunities World Cancer Research Fund International has an annual appraisal process in place during which individual development needs are discussed and training needs identified. Probationary period and notice period The post-holder is subject to a 3-month probation period during which 1 week s notice on either part will apply. Following successful completion of the probationary period the post-holder will be on 1 month s notice period. 8

9 HOW TO APPLY Recruitment timetable Closing date for applications: Sunday 29 th March 2015 First interviews: w/c 6 th April 2015 Second interviews: w/c 13 th April 2015 To apply You can apply for this vacancy by submitting a CV, covering letter (maximum two pages) and completed Equal Opportunities Monitoring Form. Your covering letter should provide specific examples of past achievements to demonstrate how you meet each criterion of the Person Specification, and should also highlight how your skills and experience would benefit World Cancer Research Fund International. Your CV, covering letter and completed Equal Opportunities Monitoring Form can be submitted by or post: Address: hr@wcrf.org Human Resources World Cancer Research Fund International 22 Bedford Square London WC1B 3HH UK Phone: If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates. 9

10 EQUAL OPPORTUNITY MONITORING FORM World Cancer Research Fund International is committed to equal opportunities for all. Please help us monitor the effectiveness of our Equal Opportunity Policy by completing and returning this form. This will be separated from your application prior to assessment and used solely for statistical purposes. Post applied for: Please tick the appropriate boxes below: GENDER Male Female DISABILITY World Cancer Research Fund International welcomes applications from people with disabilities. The Disability Discrimination Act 1995 describes a disability as a physical or mental impairment which has a substantial and long term adverse effect on a person s ability to carry out normal day-to-day activities. Having read this definition, do you consider yourself to have a disability? Yes No ETHNIC GROUP The categories indicated below are those recommended for use by the Commission for Racial Equality. How would you best describe your ethnic origin? Bangladeshi Black African Black Caribbean Black Other (please specify) Chinese Indian Irish Pakistani White Other (please specify)... NATIONALITY UK Other (please specify)... Thank you for answering these questions. 10