The GmbH. A Guide to the German Limited Liability Company. von Klaus J. Müller. 2^nd edition

Transcription

1 The GmbH A Guide to the German Limited Liability Company von laus J. Müller 2^nd edition The GmbH Müller wird vertrieben von beck-shop.de Thematische Gliederung: GmbH-Gesetz Verlag C.H. Beck München 2009 Verlag C.H. Beck im Internet: ISBN Inhaltsverzeichnis: The GmbH Müller

2 Erstversand Table of Contents Preface to the second edition... Preface to the first edition... Overview of Contents... Table of Contents... Abbreviations... Introduction... 1 I. Legal nature of the GmbH... 2 II. History... 3 III. Importance German corporate landscape Statistics Reason for the popularity of the GmbH... 6 Chapter 1: Formation... 9 I. Overview Summary outline of formation process Pre-registration and pre-formation phases II. Formation by contributions in cash Share contributions to be set forth in the articles Minimum payment requirements for registration purposes III. Formation by contributions in kind Contributions in kind to be set forth in the articles Report on the formation by contributions in kind Liability of shareholders for shortfall in value (Differenzhaftung) IV. Confirmation of payment by managing director V. No prepayments of share capital VI. Articles of Association Contents a) Mandatory provisions aa) Share capital bb) Shares cc) Shareholders dd) Firm name ee) Domicile ff) Business purpose gg) Authorized capital (genehmigtes apital) b) Desireable additional provisions aa) Fiscal year bb) Company s journals cc) Signing authority of managing directors dd) Formation costs ee) Address of shareholders c) Further provisions Rules of Interpretation VII. Execution of the formation deed and the articles of association Procedure of notarial recording Language of the articles Authority of signatories V V VII IX XIX

3 X 4. Power of attorney a) Form requirement b) Execution abroad c) Powers of attorney from non-german legal entities VIII. Application and registration Application Notarial certification of the application letter to the commercial register Registration Publication IX. Subsequent amendments of the articles Shareholders resolution Application for registration Registration and publication X. Formation by acquisition of shares in a shelf GmbH Shelf companies Observance of formation rules Chapter 2: Managing Director I. Corporate body II. Legal prerequisites for being eligible as managing director Natural person No criminal record Nationality a) Appointment of foreign nationals b) Execution of application letter abroad No conflicting other offices III. Representation of the GmbH Scope of authority a) Statutory scope of authority b) Limitation of the scope of authority Statutory regime of signing authority a) Statutory signing authority b) Extension of signing authority Prohibition of self-contracting and multiple representation a) Section 181 Civil Code b) Release from the restrictions of section 181 Civil Code IV. Management of the GmbH V. Appointment and revocation of appointment Appointment Service Contract Revocation of appointment Registration in the commercial register VI. Tasks and Obligations Ensuring compliance with applicable laws Ensuring maintenance of the share capital Bookkeeping/Accounts/Taxes a) Bookkeeping and accounts b) Taxes/Social security payments c) Storage of books and records Preparing and calling shareholders meetings Obligation not to compete a) Statutory obligation for term of office b) Post-contractual non-compete clauses Filings with the commercial register Business letters Application for the opening of insolvency proceedings VII. Instructions from the shareholders... 44

4 XI VIII. Liability General D&O liability insurance Chapter 3: Shareholders meeting I. Principal corporate body II. Competencies of the shareholders meeting Competencies Shifting of competencies to other corporate bodies III. Calling shareholders meetings Frequency of and reasons for calling shareholders meetings Notice requirements Right of participation Chairman Single member company IV. Voting rights Exercising voting rights Different classes of shares Voting another s shares a) Form requirements b) Scope and duration Prohibition of voting Voting commitments/voting pool agreements Fiduciary duty to vote in good faith V. Majority requirements for resolutions Simple majority Majority of three quarters of the votes cast Consent of all shareholders VI. Form requirements for resolutions VII. Deficiencies of resolutions General Resolutions that are null and void Resolutions subject to avoidance a) Reasons for avoidance b) Time limit for avoidance c) Avoidance only by shareholders Chapter 4: Supervisory Board I. The traditional structure of a German GmbH Corporate bodies Competencies of corporate bodies II. The impact of employee co-determination acts Establishment of a supervisory board with employee representation Co-determination acts of practical relevance a) Co-Determination Act b) One Third Participation Act Competence to appoint managing directors a) One Third Participation Act b) Co-Determination Act III. Installation of the supervisory board Number and election of members a) One Third Participation Act b) Co-Determination Act Persons eligible Notification and publication requirements IV. Rights and responsibilities of the members of the supervisory board Management supervision a) Monitoring function... 69

5 XII b) Catalogue of transactions requiring the consent of supervisory board c) Additional functions Right of inspection and examination/reports Call of shareholders meetings Review of annual financial statements by the supervisory board a) Review of annual financial statements b) Report on results of review c) Appointment of the auditor Duty of care/liability Right of participation in shareholders meetings V. Meetings and resolutions of the supervisory board Meetings Resolutions by way of written proceedings Frequency of meetings VI. Avoiding co-determination One Third Participation Act a) Conversion into a GmbH & Co. G b) Groups of companies Co-Determination Act Chapter 5: Financial Regime I. Payment of share capital General Contributions in cash Contributions in kind Hidden contributions in kind (verdeckte Sacheinlagen) a) Basic concept b) Legal consequences c) Curing hidden contributions in kind Forfeiture (aduzierung) of shares a) Forfeiture b) Liability of predecessors in title c) Secondary liability of co-shareholders Liability for deficit balance at registration (Unterbilanzhaftung) II. Maintenance of share capital No payments to shareholders that result in a deficit balance situation a) Forbidden payments to shareholders b) Deficit balance (Unterbilanz) c) Future shareholder Legal consequences of violation of capital maintenance rules a) Claim of the company for repayment b) No set-off c) Settlement d) Secondary liability of co-shareholders e) Liability of managing directors f) Statute of limitation Loans to shareholders (upstream loans) a) Arm s length terms b) No violation of capital maintenance rules c) Cash pooling d) Upstream securities e) Impact of domination agreements Loans to managing directors and senior officers Treasury Stock a) Observance of capital maintenance rules b) Reserve c) No exercise of rights attaching to treasury stock... 95

6 XIII III. Changes of the registered share capital Capital increase a) Ordinary capital increase aa) No obligation to inject additional equity funds bb) Amendment of the articles cc) Subscription to new shares dd) Application for registration ee) Registration b) Capital increase by capitalization of reserves aa) Timing bb) Balance sheet cc) Audit dd) Capital or profit reserves ee) Effects on shares ff) Application for registration c) Authorized capital Capital decrease a) Ordinary capital decrease aa) General bb) Protection of creditors b) Simplified capital decrease IV. Shareholder loans (downstream loans) General Interest Terms of the loan agreement Repayment a) Abolition of the concept of loans substituting equity b) Repayment in insolvency proceedings c) Repayment outside insolvency proceedings V. Piercing the corporate veil Basic principle of limited liability Exception to the basic principle: Piercing the corporate veil a) Overview b) Substantial undercapitalizition c) Mingling of assets d) Blurring shareholder and company spheres e) Destructive intervention (existenzgefährdender Eingriff) f) Abuse of legal form g) Liability of the ultimate parent VI. Financial statements Size of the company Preparation of the financial statements Appropriation of profits Publication of the financial statements in the electronic Federal Gazette a) Publication requirements b) Consequences of failure to comply with publication duties Chapter 6: Changes in shareholdership I. Assignment of shares Assignability of shares Restrictions a) Restriction clauses in the articles of association b) No share certificates c) Pre-emptive rights d) Requirement to obtain the consent of spouses e) Unwritten requirement of consent (Holzmüller doctrine) aa) Applicability

7 XIV bb) The Holzmüller decision cc) The Gelatine decisions Notarial form a) Notarial recording of deed of assignment and purchase or sale obligation b) Notifications to authorities by the notary c) Notarial recording abroad by a foreign notary Effectiveness vis-à-vis the company pursuant to section 16 LLCA a) Shareholders' list b) Effects of entry in shareholders' list c) nowledge otherwise obtained d) Liability of assignee and assignor e) Defective assignment Assignment of a portion of a share Revised shareholders list Assignment of shares in a shelf company Bona fide acquisition of shares II. Redemption of shares Prerequisites a) Permission clause in the articles aa) Redemption against the will of the shareholder bb) Redemption with the consent of the shareholder b) Fully paid up share c) No payment of compensation in violation of capital maintenance rules d) Shareholders resolution e) Declaration of redemption Consequences a) Redeemed share ceases to exist b) Effects on registered share capital and nominal amounts of remaining shares aa) Registered share capital bb) Rights and obligations of remaining shareholders cc) Nominal amounts of remaining shares III. Forfeiture of shares IV. Abandonment of shares V. Expulsion of a shareholder General Prerequisites a) Good cause b) Shareholders resolution c) Action for expulsion d) Compensation Legal consequences VI. Withdrawal of a shareholder General Prerequisites a) Good cause b) Declaration of withdrawal c) Decision of the company with respect to the share Chapter 7: Transformations I. Introduction to the Transformation Act Particular importance for changing group structures Reasons for changes to corporate structures Transformation Act a) Types of transformation most commonly occurring b) Some advantages of transformation pursuant to the Transformation Act c) Primary purpose of the Transformation Act

8 XV 4. Cross-border mergers a) Transformation Act/Community law b) European Directive on cross-border mergers c) Implementation of the European Directive in Germany/How to do cross- border mergers d) Societas Europaea II. Merger Purpose of a merger Legal forms eligible for merger General outline of merger proceedings Merger agreement a) Contents of the merger agreement b) Submission of the merger agreement to the works councils c) Execution of the merger agreement Merger report a) Contents of merger report b) Execution of merger report c) Waiver of merger report Audit of the merger Shareholders resolutions a) Majority and form requirements b) Timing c) Capital increase aa) Upstream merger bb) Downstream merger cc) Sidestream merger Application for registration in the commercial register a) Form requirements of application letter b) Contents of application letter c) Attachments to application letter Registration/publication/effects Rights of creditors Managing and supervisory bodies of the predecessor entity Domination and profit and loss absorption agreements III. Conversion Purpose of a conversion Legal forms eligible for conversion General outline of conversion proceedings Draft conversion resolution Submission of the draft conversion resolution to the works council Conversion report Adoption of the conversion resolution Application for registration in the commercial register Registration/publication/effects Rights of creditors Conversion from a GmbH to a GmbH & Co. G Domination and profit and loss absorption agreements IV. Splitting Purpose of a splitting Available types of splittings Legal forms eligible for splitting General outline of splitting proceedings Splitting and transfer agreement a) Contents of the splitting and transfer agreement b) Submission of the splitting and transfer agreement to the works council c) Execution of the splitting and transfer agreement

9 XVI 6. Splitting report Audit of the splitting Shareholders resolutions a) Majority/form b) Timing c) Capital increase d) Capital decrease Application for registration in the commercial register Registration/publication/effects Rights/protection of creditors a) Right to claim security b) Joint and several liability of entities involved in the splitting Spin-off or hive-out of contracts containing restriction of assignment clauses Domination and profit and loss absorption agreements Chapter 8: Groups of Companies I. General II. Groups of companies based on the existence of control III. Groups of companies based on contract IV. Domination and profit and loss absorption agreements Object Motives a) Tax unity b) Impact on co-determination Entering into of the agreement a) Execution of the agreement by managing directors b) Form requirements c) Shareholders consent d) Registration in commercial register Termination of the agreement a) Termination with notice b) Termination by operation of law aa) Merger bb) Conversion cc) Splitting c) Termination without notice for good cause aa) Merger bb) Conversion cc) Splitting d) Cancellation by mutual consent e) Termination in the event of the disposal of the dominated entity f) Registration in the commercial register Chapter 9: Liquidation I. General II. Overview of the liquidation proceedings III. Shareholders resolution IV. Registration and publication Application for registration Publication of the dissolution by the company V. Liquidation process Sale of assets/discharge of liabilities/collection of receivables Corporate structure left intact Shareholder receivables and payables VI. End of liquidation

10 XVII Chapter 10: The GmbH & Co. G I. General II. Legal nature of the GmbH & Co. G The basic structure of a G a) Two different classes of partners b) Liability of the partners of a G aa) General partner bb) Limited partner c) Resolutions/amendments of the partnership agreement aa) Unanimity/no filing of partnership agreement bb) Core elements rule (ernbereichslehre)/specification rule (Bestimmtheitsgrundsatz) d) Applications to the commercial register e) Assignment of partnership interests f) Treatment for tax purposes Effects of a GmbH being the general partner of a G a) Limited liability b) Possible structures of a GmbH & Co. G III. Reasons for choosing a GmbH & Co. G Flexibility combined with limited liability Outside management personnel Avoiding co-determination a) One Third Participation Act b) Co-Determination Act Chapter 11: Use of foreign legal forms in Germany I. The Inspire Art judgment of the European Court of Justice II. Consequences in practice: the English Ltd III. The Ltd: a viable alternative legal form for doing business in Germany? No minimum share capital requirement Liability of shareholders and directors Registration of a branch in Germany Increased administrative expenses Conclusion Literature About the Author Index

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