State College of Florida, Manatee-Sarasota Job Description

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Lilian Reeves
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1 Job Description Job Title: Coordinator, Grants Reports to: Director, Planning & Institutional Effectiveness FLSA Status: Exempt Level: 212 Position Class: Job Summary: This position is responsible for the coordination of the College s efforts to procure grant funding from public entities (primarily from governmental agencies) to support the mission, objectives and programs of the College. Activities include searching for potential funding sources that support the College mission and priorities, facilitating the writing and submittal of grant proposals and providing guidance on practical and compliance issues dealing with expenditure of funds, reporting, and interaction with funding sources and partners. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College s need to modify position requirements. Essential Duties and Responsibilities: The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: 1. Coordinates grant development teams made up of College faculty, staff and others (including representatives from partner institutions); assists the team with formulation of project ideas and design; guides the writing team through internal procedures (ie: creating new staff positions); edits and enhances proposal presentation; refines the grant budgets, timelines and other documentation to meet specifications of funding sources. 2. Encourages faculty and staff participation in preparing proposals and administering awarded grants through presentations, recognitions and informal meetings. 3. Facilitates the development of collaborative proposals by nurturing existing external relationships established by College, division and departmental personnel (ie: community organizations, business and industry representatives and government entities, as well as educational institutions and economic development groups). 4. Facilitates contact with state, federal and other funding agencies as appropriate and necessary Job Description Revised July 2016 Page 1 of 5

2 for effective management of potential or funded grants. 5. Reviews and researches databases and other sources for potential funding resources that may support identifed College needs and initiatives and makes that information available to appropriate College faculty and staff. 6. Develops and maintains an ongoing grant submission plan for the College, under the direction of the Director, Planning & Institutional Effectiveness. 7. Makes recommendations to College leadership regarding policies and procedures for developing and submitting grant proposals, as well as the successful implementation of awarded projects (including proper administration and documentation for collaborative projects). 8. Provides general information on practical and compliance issues dealing with expenditure of funds, reporting and interaction with funding sources and partners. 9. Assists Director, Planning & Institutional Effectiveness with a variety of tasks, including, but not limited to: researching data, writing and editing of reports. 10. Supervises Resource Development personnel providing support for the grants function as directed by the Director, Planning & Institutional Effectiveness. 11. Performs other duties as assigned. Job Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor s degree from a regionally-accredited four-year college or university; and three years related experience and/or training; or equivalent combination of education and experience. Supervisory Experience: One to two years of direct supervisory experience, including responsibility for hiring, firing, performance management, training, and coaching is required. Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry. Job Description Revised July 2016 Page 2 of 5

3 Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram/chart, or schedule form. Computer Skills: Ability to utilize word processing, spreadsheet, and presentation software for creating and/or editing documents, reports and presentations. Basic knowledge of database and web development software preferred. Knowledge of current College database system must be acquired if not already attained. Certificates and Licenses: None required. Responsibility for People and Property: Responsible for department inventory, placing initial orders for supplies and other items as approved by the Director, Planning & Institutional Effectiveness, and for periodic monitoring of grant budgets to determine amount and rate of expenditure per line item. The job requires supervision of personnel providing support for the grants function. Responsibility for Communication: Internal Contacts: This position has routine contact with all levels of SCF staff, administrators, and faculty. External Contacts: This position has frequent contact with people outside of SCF, including, but not limited to, funding agencies, educational institutions, social service organizations, business and industry, and the general public. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use manual dexterity. The employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color and ability to adjust focus. Job Description Revised July 2016 Page 3 of 5

4 General Performance Standards and Expectations: In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all employees must fulfill the following basic performance expectations: 1. Mission and goals: Each employee is expected to know the College s mission and goals. 2. Service Excellence: All employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed: RESPECTFUL Act in a courteous manner Actively listen to gain full understanding Demonstrate awareness of everything speaks Show empathy and caring RESPONSIVE Approach people in an inviting and pleasing manner Take ownership of actions and decisions Plan, anticipate, and be forward thinking Answer and return phone calls and s Use proper communication etiquette Banish the phrase not my job Provide assistance to all inquiries and follow through ACCURATE Do it right the first time Be knowledgeable of product and how it interfaces with others Ask probing questions Use resources effectively and efficiently COLLABORATIVE Participate in teams Develop team skill sets Learn available resources to be responsive to your constituents Develop internal and/or external connections 3. Grooming and Appearance: employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance. 4. Safety Awareness: employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided. 5. Attendance Standards: employees are expected to Job Description Revised July 2016 Page 4 of 5

5 attend their work assignments and schedules at all times, in accordance with College Rules and Procedures. 6. Training: employees are expected to attend College-provided training sessions and meetings when deemed necessary. 7. Continuous Improvement: employees are expected to give attention to continuous assessment and improvement of the position s assigned set of duties and responsibilities. Approvals: This job description has been reviewed and approved by the leaders whose signatures appear below. Title Signature Date Preparing Manager Department Budget Manager Area Vice President Director, Human Resources Job Description Revised July 2016 Page 5 of 5

State College of Florida, Manatee-Sarasota Job Description

State College of Florida, Manatee-Sarasota Job Description Job Description Job Title: IT Project Coordinator Reports to: Director Information Operations FLSA Status: Non-exempt Level: 118 Position Class: Job Summary: Provides project management services for IT