SECTION III -- RESPONSIBILITIES

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1 SECTION III -- RESPONSIBILITIES 3.0 Management Staff direction and management of the Comprehensive Safety and Health Program will be accomplished by the Superintendent with authority delegated from the Pasco County School Board. Each administrative employee will be fully responsible for implementing the Program as it pertains to operations under his/her jurisdiction. The responsibilities listed below are minimum guidelines, and they shall in no way be construed to limit individual initiative to recommend more comprehensive procedures to curb human resource and monetary losses. 3.1 Safety Manager The Safety Manager will conduct an aggressive loss prevention program. He/she is fully responsible to the Superintendent for the direction and administration of the Program and will take all actions deemed essential to produce a positive reduction in accidents and their causes. Specifically, the Safety Manager will: Provide technical assistance and direction to administrators at all levels of management in the implementation of the Program Manage the activities of the Safety Office Consult with schools and district-office departments on design and the use of equipment, shops, and safety standards Monitor the investigation of accidents and injuries Coordinate the development of statistical studies of accident data for use in promoting accident and property damage prevention programs Work with worksite supervisors to ensure that adequate personal protective and safety equipment required by regulatory decree: (1) is available for use by employees; and (2) is used regularly by employees when established safety procedures require their use. 6

2 3.1.7 Coordinate resolution of safety or health problems with the worksite supervisor, employee benefits office, insurance carrier, and other safety organizations, including environmental health agencies Represent the District School Board of Pasco County at safety meetings Provide assistance as requested in the establishment and operation of a worksite safety committee Coordinate safety-related activities with the employee benefits office, insurance carriers, insurance administrators, and other safety organizations including environmental health agencies Stop hazardous jobs when prescribed safety rules are not being enforced Assist in operation of the safe driver program Manage the program so as to incorporate current practices and philosophies adopted by the safety profession as most effective in preventing injuries, occupational disease, vehicular collisions, liabilities, and damage to equipment and material Periodically evaluate compliance with the program Periodically attend worksite safety meetings to promote maximum understanding of the program objectives Maintain complete records on accidents and injuries in accordance with applicable requirements and publicize information which will apprise administrators of trends which call for strong corrective measures Monitor provisions for compliance with applicable safety standards in plans and specifications for new construction, repairs, or modifications for facilities Actively participate in the efforts of safety professionals and groups striving to promote accident prevention Monitor compliance with employee health requirements and report cases of noncompliance to the appropriate school(s) and/or department(s). 7

3 Coordinate the necessary corrective action recommended to prevent recurrence of accidents Notify worksite supervisor when required safety practices are not being observed at the worksite. 3.2 Worksite Supervisors Each worksite supervisor has the full authority to, and full responsibility for, maintaining safe and healthful working conditions within his/her area of responsibility whether it be in the classroom, the field, the office, or the shop. Although employee exposure to hazards varies from worksite to worksite, it is expected that a major effort will be directed toward preventing injuries, accidents, collisions, liabilities, and waste of material. Therefore, each worksite supervisor will: Be fully accountable for the preventable injuries, accidents, collisions, liabilities, and waste of materials incurred by his/her employees Provide the leadership and positive direction essential to maintain firm loss prevention policies as a prime consideration in all operations Call upon the Safety Office for assistance as needed in promoting effective safety and health practices Ensure that all safety policies and procedures are complied with by all employees under his/her direction Document for the record a conference with each employee who has lost time because of an injury-in-line-of-duty because of his/her carelessness, negligence, or failure to follow safety rules and with each employee who has been involved in a vehicular collision while driving a district vehicle because of failure to drive defensively or to comply with traffic laws Appoint one employee as safety coordinator within the worksite Ensure that all hazardous tasks are covered by specific published safety work procedures to minimize injury and property damage potential. 8

4 Ensure all employees are briefed and fully understand safety work procedures and existing policies that enforce their use Ensure that all employees, newly hired and current, are trained and, when necessary, retrained in the accepted way each hazardous job must be accomplished Ensure that all employees are instructed and understand the use and need for protective equipment for specific hazardous jobs and their limitations Ensure that necessary safety equipment and protective devices for each job are available and maintained and used properly Ensure that safety meetings are conducted to review accidents, analyze their causes, and promote free discussion of hazardous work problems and possible solutions Ensure that safety suggestions and written comments from employees are encouraged, and those suggestions that are feasible are adopted Ensure that all accidents are investigated, reported promptly, and that the supervisors investigative form is filled out as soon as possible but not more than (3) working days after notice of injury Take the initiative in suggesting correction of deficiencies noted in facilities, work procedures, employee job knowledge or attitudes that adversely affect loss-control efforts; take prompt corrective action whenever hazards are recognized or unsafe acts observed Ensure that each subordinate supervisor is held accountable for preventable injuries, accidents, collisions, and liabilities incurred by employees he/she supervises Ensure that all equipment, materials, and work conditions are satisfactory from an accident prevention standpoint Confer with the Safety Office when assistance is needed in implementing the Program. 9

5 Initiate necessary action to assure compliance with safety requirements established for hazardous conditions, locations, and operations, to include notification of the Safety Office prior to the start of any hazardous operation Make certain that all injured persons, regardless of how minor the injury, receive prompt medical treatment, investigate circumstances causing injury, and submit required accident reports Use the Worksite Safety Committee for continuity of the Program Schedule employees for formal safety training when required, administer required on-the-job training when necessary, and comply with job qualification requirements when applicable Maintain OJT and safety training records Demonstrate a personal concern about worksite losses to each employee who has lost time because of an on-the-job injury or illness. 3.3 First-Line Supervisors (Crew Chiefs, Plant Managers and Assistant Plant Managers, PLACE Site Managers and Assistant Site Managers, FNS Managers and Assistant Managers, Transportation Maintenance Shop Coordinators, and other persons, regardless of title, who supervise the work of other employees) A first-line supervisor is responsible for the safe actions of his/her employees and the safe performance of machines and equipment within his operating area. He/she has authority to enforce the provisions of the Program to keep losses at an absolute minimum. Each first-line supervisor will: Assume responsibility for safe and healthful working conditions for employees while they are under his/her jurisdiction Be accountable for preventable injuries, accidents, collisions, and liabilities incurred by employees he/she supervises Ensure that all safety rules and procedures are implemented fully Take the initiative in recommending correction of deficiencies noted in facilities, work procedures, employee job knowledge, or attitudes that adversely affect loss-control efforts. 10

6 3.3.5 Document for the record a conference with each employee who has failed to follow a safety rule or procedure Be firm in enforcement of safety rules and procedures by being impartial in taking disciplinary action against employees who, after warning, fail to follow safety rules and procedures and by being prompt in giving recognition to employees who do follow them consistently Ensure that each employee is fully trained for the job he is assigned to do and that he/she is familiar with published safety rules and procedures applicable to these jobs Shut down a job in which employees are in imminent danger or remove employees from jobs when they are not wearing or using prescribed protective equipment Ensure that prescribed safety training is provided to all employees Inspect all tools and equipment at frequent intervals and keep in a safe and serviceable condition Ensure that untrained employees are not permitted to operate any mechanical or electrical equipment involved in hazardous operations Instruct all employees on the reporting of all accidents and the necessity of receiving first aid treatment even in the case of minor injury Maintain a continuous program of the on-the-job training and supervise all potentially hazardous activities Use safety checklists for hazardous operations Notify the Safety Office prior to the start of any hazardous operation Ensure that all safety devices and safety equipment are properly maintained, that employees know how to maintain them, know their limitations, and when, why, and how to use them Ensure that all employees are physically qualified to perform their work. 11

7 Ensure that the "buddy" system is used for tasks which involve hazardous work Ensure that all areas designated as dangerous are labeled with the type of hazard involved Ensure that the only persons who enter hazardous work areas are those whose work requires them to be there Ensure that safety considerations are incorporated into all job instructions. 3.4 Employee Employees are required to exercise due care in the course of their work to prevent injuries to themselves and others and to conserve materials. Each employee will: Report all unsafe conditions to the administrator in charge of the facility where the condition is observed. If an unsafe act is observed, it should be reported to the supervisor of the employee involved Be individually responsible to keep himself/herself, other employees, and equipment free from mishap Keep work areas clean and orderly at all times Follow prescribed procedures during an emergency Report all accidents immediately to his/her supervisor Be certain that he/she understands instructions completely before starting work and all safety and health requirements are complied with prior to work activity Learn to lift and handle materials properly Avoid engaging in any horseplay and avoid distracting other persons Review the safety educational material posted on bulletin boards and distributed to his/her work area Know how and where needed medical help may be obtained. 12

8 Not damage or destroy any warning or safety device or interfere in any way with another employee's use of them Report all injuries, no matter how minor, and all near misses to his/her supervisor Obey all safety rules and follow known work instructions. If any doubt exists about the safety of doing a job, he/she will STOP and get instructions from his/her supervisor before continuing work Operate only machinery and equipment that he/she has been authorized to operate by his/her supervisor Use only the prescribed equipment for the job and handle it properly Wear required protective equipment when working in hazardous operation areas; know its limitations; dress safely and sensibly Bring a doctor's release when returning to work after a work-related injury or illness - any work limitations must be specifically stated Be able to recognize hazards pertinent to their specific jobs. 3.5 Student Students are responsible for following the safety rules prescribed by administrators, teachers, and other school staff. 13