Workday Wednesday. Episode #1 15 February 2017

Transcription

1 Workday Wednesday Episode #1 15 February 2017

2 Today s Topics What is Workday Wednesday (Chris Longshore) Recent System Changes (Troy Bettinger) HR Excellence: Using Worker History (Jessie Craney) Onboarding: I-9 Compliance (Amy Jewell) Org Wisdom: Inheritance & Kronos (Troy Bettinger) Upcoming: Workday 28 (Chris Longshore) Questions (Workday SWAT/J-TACK Team) Next Week on Workday Wednesday (Chris Longshore)

3 What is Workday Wednesday Chris Longshore

4 Welcome to Workday Wednesday Workday Wednesday Is for HR Professionals WW Topics will be Updates on new items Efficiency Tips Changes to Business Processes Updated Job Aids We ll take your questions at the end. This is one item in your toolkit Other ways to get help SWAT Team Visits Office Hours Consulting on issues. Please complete the survey to suggest topics

5 System Status Workday Is Working for Denver 3 successful payrolls delivered 9,625 unique employee log-ins * Over 70,000 total log-ins * 1,600 actions in progress * Receiving ServiceNow tickets per day 2,700 positions moved to new orgs since go-live 86 new Supervisory Orgs created since go-live * As of 2/1/17

6 System Status Next Workday Service Update: Feb 18, :00 Midnight Feb 18, :00 Noon MST Workday Production Tenants will be unavailable during this time.

7 Recent System Changes Troy Bettinger

8 Recent System Changes Termination no longer requires the departing employee to review documents. Change Job now doesn t need previous managers to review Goals. HR Analyst can now Edit Preferred Name for first name. HR Analyst can now End Additional Job. HR Analyst can now Switch Primary Job. Workday/Kronos Integration runs at 6:00AM every day to capture all new changes.

9 Recent System Changes Goodbye to Denver3 as of February 15

10 Upcoming System Changes Updated Move Worker Don t use in the mean time Added Rehire Check Step to Neogov Hire Location Cleanup New Security Role: CCD Position Clerk For non-hr Agency staff who do position management Design process launched 2/14/17 (One meeting so far) Delivery date unknown Remember: Inflight Actions use the Business Process that was in place when the action started.

11 HR Excellence: Using Worker History Jessie Craney

12 HR Excellence: Using Worker History

13 Onboarding: I-9 Compliance Amy Jewell

14 Onboarding: I-9 Compliance New hire receives 2 Onboarding specific Workday s 1 st contains User ID # and Workday url 2 nd contains password and Workday url Different from how hire logs into Workday from desktop computer Before/on a new employee s first day ensure hire has completed all onboarding tasks in Workday. XO s/ts User Agreement MUST be acknowledged in Workday Section 1 of I-9

15 Onboarding: I-9 Compliance E-Verify Authorization

16 Org Wisdom: Inheritance & Kronos Troy Bettinger

17 Org Wisdom: Inheritance & Kronos Inheritance is a Core Workday Concept, based on: Everyone must have a boss. Employees report to PEOPLE not Positions. Employees must have direct reports to be a boss. Each boss has a Supervisory Organization (aka Org). Employees in an Org that doesn t have a boss INHERIT the boss above them. An Acting Role is a Pay Change, not an Org Assignment.

18 Org Wisdom: Inheritance & Kronos Inheritance on the Org Chart View:

19 Org Wisdom: Inheritance & Kronos From the Data Sheet View:

20 Upcoming: Workday 28 Chris Longshore

21 Upcoming: Workday 28 Workday provides two upgrades every year March 2017 Update to Version 28 September 2017 Update to Version 29 Each upgrade requires analysis and testing 28 Upgrade happens March 10 th Ready or Not Greatest impact on Finance module. Low impact on HR, Payroll and Talent modules. No significant feature additions for Denver this time. OHR & TS staff now testing to make sure nothing breaks. Plan now for Service Outage during upgrade.

22 Upcoming: Workday 28 NEW FEATURE: You will be able to export the org chart to Excel which will allow you to import it into Visio. This will be automatically available for all users who have access to the Export to PDF and Excel security domain.

23 Audience Questions Use the Webex Chat Feature, or Submit a question through a ServiceNow ticket.

24 Next Workday Wednesday Wednesday, 22 February Noon Special Guests: Kronos Experts Susan Judah & Jim McKeever Episode #1 Credits: Thanks to the following staff for helping craft Workday Wednesday: Chris Longshore Amy Jewell Jessie Craney Karuna Dhingra Marla Trevor Troy Bettinger Special Thanks to Diane Vertovec Karen Niparko Beth Machann Kristen Svendsen and Sandra Smith Dana Cooper