Creating Early Entry Requisitions Job Aid

Size: px
Start display at page:

Download "Creating Early Entry Requisitions Job Aid"

Transcription

1 State of Wisconsin Department of Administration Creating Early Entry Requisitions Job Aid Version 1.0 Version History Version Date Editor Description 1.0 5/5/16 Will Kammerait Initial Release 2.0 5/11/16 Matthew Poupitch Review Complete

2 TABLE OF CONTENTS TABLE OF CONTENTS... 2 PURPOSE AND DESCRIPTION... 2 Purpose... Error! Bookmark not defined. Description... 3 TOPIC 1: CREATING A SPECIAL REQUEST REQUISITION... 4 Process Flow... 4 Creating a Special Request Requisition... 5 TOPIC 2: ORDERING GOODS FROM WISBUY ON A REQUISITION Process Flow Ordering Goods from WISBuy on a Requisition Procedure Steps TOPIC 3: CREATING A REQUISITION FROM AN ITEM CATALOG Process Flow Create a Requisition from an Item Catalog Procedure Steps TOPIC 4: UPDATING THE PO AS THE AGENCY BUYER Update the PO as Agency Buyer Procedure Steps TOPIC 5: REMOVE HOLD FROM PURCHASE ORDER Remove PO from Hold From Further Processing Procedure Steps PURPOSE AND DESCRIPTION Purpose This document explains the key topics involved in early entry requisition for the next fiscal year. It provides an overview of the sub-processes involved, as well as step-by-step procedural guidance to perform the activities. There are 3 fields that need to be adjusted for an early entry requisition compared to a regular requisition: 1. Budget Reference: Define Budget Reference as FY Budget Date: Define Budget Date as 07/01/2016 so that the budget period used for budget checking is FY Approval Justification: In the approval justification, provide a comment to notify the approver that this requisition is for FY2017. Early entry for requisitions begins May 16, 2016 (or later if determined by your agency), contingent upon an agency loading the operating budget and the accounting date being open. Do not create early entry requisitions 2

3 prior to May 16, 2016 because they may be sourced to PO s automatically through our nightly Batch jobs. As a result, the PO will reference the incorrect fiscal year. Starting May 16, 2016 through July 1, 2016, no requisitions will be sourced to PO s automatically through our nightly Batch jobs. All requisitions during this time period will need to be manually expedited to a PO by the Buyer. On July 1, 2016, early entry requisitions will be sourced to PO s automatically through our nightly Batch jobs. It is very important that FY2017 requisitions are sourced to PO s on July 1, If a FY2017 requisition is sourced to a PO prior to July 1, 2016 (intentionally or not), then the PO will need to be corrected. Follow Topic 4 below to make necessary corrections to the PO. Description The key topics involved in the eprocurement processes are: Topic 1: Creating a Special Request Requisition Topic 2: Ordering Goods from WISBuy on a Requisition Topic 3: Creating a Requisition from an Item Catalog Topic 4: Updating the PO as the Buyer Topic 5: Remove Hold From PO 3

4 TOPIC 1: CREATING A SPECIAL REQUEST REQUISITION Process Flow Given below is the process flow that identifies how to enter a special request. This process flow will help you understand the system-generated actions as well as the tasks that are performed manually to create requisitions for special request items. 4

5 Creating a Special Request Requisition Scenario: You need to purchase a good/service that is not listed in the Item Master Catalog or on WISBuy. First you must identify the special request, then pull the items into a requisition in PeopleSoft. Follow the steps explained below. Step Action 1. Navigate to: Main Menu > eprocurement > Requisition On the Requisition Settings page, Business Unit and Requester default. Enter any other applicable information. Use the Default Options group box to determine how the user s entries in the Line Defaults group box should be applied to this requisition. There are two options: Default: the values that the user enters are applied only if there are no default values from the item default hierarchy. When no default hierarchy values exist, the data that the user enters in this section replaces blank fields as defaults. Override: the values that the user enters are applied to the requisition and will override any values from the item default hierarchy. Note: If you select the Override option, then define a Budget Reference of FY When all information has been verified, click OK. 5

6 On the Create Requisition page, click Special Requests. 3. Use the Special Requests page to create a non-catalog request for goods and/or services. 4. Enter the Item Description and Price of the item. Then specify the Quantity of the items being purchased, and include the Unit of Measure. Enter the Due Date for when the items should be received. Under Category, define the NIGP code. 5. You can manually enter the appropriate 5-digit NIGP code or search for the appropriate value by clicking on the magnifying glass to the right of Category. 6. Select a supplier in Supplier ID or Name. 6

7 If the supplier is unknown, it may be left blank for Central Purchasing or CAPS to populate prior to sourcing the requisition into a purchase order. You can search for the appropriate supplier by clicking on the magnifying glass icon to the right of Supplier ID or Supplier Name. Click Find to populate search results and click the appropriate Supplier ID to populate the value in Supplier ID. Under the Additional Information section, enter comments regarding the line item purchase. The comments will be viewable from the Comments and Attachments page on the Review and Submit page. 7. There are three checkboxes under the Additional Information section: Check the Send to Supplier checkbox to send the additional information comment that you have entered to the supplier. Check the Show at Receipt checkbox to display the additional information comment that you have entered on the receipt that is created after the purchase order items have been received. Check the Show at Voucher checkbox to display the additional information comment that you have entered on the voucher. 8. After specifying the items to be added, you need to add them to the requisition. Click Add to Cart. The number of items added to the cart appears beside the cart icon on the Create Requisition page. 7

8 9. When all items have been added to the cart, click Checkout at the top of the Create Requisition page. On the Checkout Review and Submit page, review the Requisition Summary. 10. Click the grey arrow to display all information about the requisition line(s). Update Ship To and Attention To, if applicable. If the goods should be shipped to an address that is not associated with an existing Location code in the system, select the Add One Time Address to manually enter the address where the supplier should deliver the goods. 8

9 Click the grey arrow next to Accounting Lines to expand the requisition distribution information. Update the ChartField values as appropriate (Specifically Budget Reference to FY2017 ) and change the Budget Date to 7/01/2016 on the Budget Information tab 11. At the top of the requisition line information, click Add next to the Comments icon to open the Comments window. Complete one of the following: 12. Enter a unique comment and/or click Add Attachments to add comments and attachments to the requisition. Click OK to close the Comments window. If you entered a unique comment, move to Step 14. Click Use Standard Comments to apply a standard comment to the requisition line. To add a standard comment, continue to Step 13. 9

10 Standard comments are frequently used comments that have been defined in the system using the standard comments and standard comment type components. To apply a standard comment to the requisition, click Use Standard Comments and complete the following: a. Enter the desired information into Comment Type. b. Enter the desired information into Comment ID. Click Search c. Select the checkbox next to the Standard Comment textbox to be added, and define if the comment should Append to or Override an existing comment. d. Click OK. e. Click OK again to return to the Checkout Review and Submit page. At the top of the requisition line information, click the Line Details icon to open the Line Details window. Review the Contract ID, Supplier ID, and WISBuy supplier Item ID that is copied into the requisition. 10

11 On the Line Details window, use the Line Details section to add/modify additional details on the line. 15. Check the Amount Only checkbox if the requisition line is for a blanket dollar amount. The system will change the quantity to 1 and the Total will equal the price. Check the Inspection Required checkbox if the item requires a separate inspection after is has been received. This will automatically be selected for those NIGP codes that have been preconfigured to require inspection. Under the Contract Information section, enter the Contract ID if the purchase being made is against an awarded contract. Search for the Contract Line if the purchase being made is against a specific line defined on the contract. 16. The Use Contract if Available checkbox defaults as checked. Keep it checked if you are supplying contract information. 11

12 There are instances where a contract is awarded to a manufacturer who assigns a network of dealers (i.e., resellers) to assist with ordering, delivery and installation. In this instance, the enterprise-wide contract will reference the manufacturer as the supplier, however, the purchase order will be created to order from an authorized reseller. For example, a contract User Guide might state the following: Ordering Authorized Users shall place orders directly with the Contractor s authorized dealers except where the Contractor acts as their own dealer. As a result, when creating a requisition to order from the authorized dealer, users will not be able to find the Manufacturer s enterprise Contract ID in the Contract ID field on the Requisition Line Details page to reference because the suppliers are different. 17. Hence, Agency Requisition Processors will need to reference the Manufacturer s Contract ID in the Approval Justification comments section on the Edit Requisition - Review & Submit page with a comment stating, This purchase is being made against DOA Enterprise Contract ID 505ENT Approvers should review the comments on the Approval Justification section to identify that the purchase is being made against the Manufacturer s contract. The following screenshot provides an example of how/where this should be noted on the requisition: An example where such a scenario would be true would be in ordering furniture. The following is an excerpt from a contract: This contract is awarded to 58 manufacturers (SEE CONTRACTED MANUFACTURERS AND CATEGORIES document). Each manufacturer has assigned a network of dealers to assist with ordering, delivery and installation. (SEE AUTHORIZED DEALERS document). Pricing/Discount information can be found on the 12

13 DISCOUNT INFORMATION document. Review the supplier information under the Supplier Information section of the window. 18. If a different supplier needs to be added to the requisition, make the appropriate changes. Under the Sourcing Controls section, the Inventory Source Flag is selected signifying that the requisition line is to be sourced from inventory versus to a purchase order to be fulfilled by a supplier. 19. Note: For inventory agencies that need to order the respective items from the supplier to replenish their inventory, the Inventory Source Flag should be deselected so that the order can be sourced to a purchase order. 20. When all information on the Line Details window has been review, click OK to return to the Checkout Review and Submit page. Approval Justification Comments need to be included for Early Entry requisitions to notify the approver that the requisition is for the next fiscal year When all requisition information is reviewed and complete, click Save and Submit. The requisition is routed for approval. If the Requisition needs to be sourced to a PO prior to July 1 so the supplier can have a PO in hand, then reference Topic 1 in the Sourcing Requisitions to Purchase Orders Job Aid below: 23. PRO305_Sourcing Requisitions to Purc Also, you may run query: WI_PO_REQ_EARLY_ENTRY_RPT to help you identify early entry requisitions that need to be expedited. 24. Once requisition is sourced to a PO, follow topic 4 to correct fields incorrectly defined by the expedite process. 13

14 TOPIC 2: ORDERING GOODS FROM WISBUY ON A REQUISITION Process Flow Given below is the process flow that identifies how to create requisition for items on WISBuy. This process flow will help you understand the system-generated actions as well as the tasks that are performed manually to create requisitions for items on the WISBuy catalog. 14

15 Ordering Goods from WISBuy on a Requisition Procedure Steps Scenario: You want to purchase items from WISBuy. First you must punch out to the WISBuy webpage, then pull the items into a requisition in PeopleSoft. Follow the steps explained below. Step Action 1. Navigate to the WISBuy webpage: Main Menu > eprocurement > Requisition On the Requisition Settings page, Business Unit and Requester default. Enter any other applicable information. Use the Default Options group box to determine how the user s entries in the Line Defaults group box should be applied to this requisition. There are two options: Default: the values that the user enters are applied only if there are no default values from the item default hierarchy. When no default hierarchy values exist, the data that the user enters in this section replaces blank fields as defaults. Override: the values that the user enters are applied to the requisition and will override any values from the item default hierarchy. Note: If you select the Override option, then define a Budget Reference of FY When all information has been verified, click OK. 15

16 On the Create Requisition page, click WISBuy under the Web section. 3. If this is the first time the user is accessing WISBuy, review the profile information, like Name, Phone Number and Click Save to open the WISBuy home page. 16

17 On the WISBuy homepage, review the three types of catalogs: Hosted, Punchout, and State Hosted. 5. Select a supplier from one of the catalogs. 6. When the supplier name is selected, the user can either enter an item description in the search field if the item is known, or leave the search field blank and to display all items for the supplier. After the search results populate, select an item and define the desired item quantity. 7. Click Add to Card next to the desired item to add the item to the user s cart. 17

18 8. Repeat steps 5 7 until all desired items are added to the user s cart. When all items are added to the cart, click the Shopping Cart at the top of the screen. 9. Then click Checkout. On the Draft Requisition Final Review page, review the items in the cart. Click Return to PeopleSoft to copy the order into the PeopleSoft Requisition. 10. On the Checkout Review and Submit page, review the Requisition Summary. 11. Click the grey arrow to display all information about the requisition line(s). Update Ship To and Attention To, if applicable. 18

19 Click the grey arrow next to Accounting Lines to expand the requisition distribution information. Update the ChartField values as appropriate (Specifically Budget Reference to FY2017 ) and change the Budget Date to 7/01/2016 on the Budget Information tab 12. At the top of the page, click Add next to the Comments icon to open the Comments window. Complete one of the following: 13. Enter a unique comment and/or click Add Attachments to add comments and attachments to the requisition. Click OK to close the Comments window. If you entered a unique comment, move to Step 15. Click Use Standard Comments to apply a standard comment to the requisition line. To add a standard comment, continue to Step

20 Standard comments are frequently used comments that have been defined in the system using the standard comments and standard comment type components. To apply a standard comment to the requisition, click Use Standard Comments and complete the following: a. Enter the desired information into Comment Type. b. Enter the desired information into Comment ID. Click Search c. Select the checkbox next to the Standard Comment to be added and define if the comment should Append to or Override an existing comment. d. Click OK. e. Click OK again to return to the Checkout Review and Submit page. Next to the Requisition Line, click the Line Details icon to open the Line Details window. Review the Contract ID, Supplier ID, and WISBuy supplier Item ID that is copied into the requisition. 20

21 Use the Line Details section to add/modify additional details on the line. 16. Check the Amount Only checkbox if the requisition line is for a blanket dollar amount. The system will change the quantity to 1 and the Total will equal the price. Check the Inspection Required checkbox if the item requires a separate inspection after is has been received. This will automatically be selected for those NIGP codes that have been preconfigured to require inspection. Under the Contract Information section, enter the Contract ID if the purchase being made is against an awarded contract. Search for the Contract Line if the purchase being made is against a specific line defined on the contract. 17. The Use Contract if Available checkbox is defaulted as checked. Keep it checked if you are supplying contract information. 21

22 There are instances where a contract is awarded to a manufacturer who assigns a network of dealers (i.e., resellers) to assist with ordering, delivery and installation. In this instance, the enterprise-wide contract will reference the manufacturer as the supplier, however, the purchase order will be created to order from an authorized reseller. For example, a contract User Guide might state the following: Ordering Authorized Users shall place orders directly with the Contractor s authorized dealers except where the Contractor acts as their own dealer. As a result, when creating a requisition to order from the authorized dealer, users will not be able to find the Manufacturer s enterprise Contract ID in the Contract ID field on the Requisition Line Details page to reference because the suppliers are different. 18. Hence, Agency Requisition Processors will need to reference the Manufacturer s Contract ID in the Approval Justification comments section on the Edit Requisition - Review & Submit page with a comment stating, This purchase is being made against DOA Enterprise Contract ID 505ENT Approvers should review the comments on the Approval Justification section to identify that the purchase is being made against the Manufacturer s contract. The following screenshot provides an example of how/where this should be noted on the requisition: An example where such a scenario would be true would be in ordering furniture. The following is an excerpt from a contract: This contract is awarded to 58 manufacturers (SEE CONTRACTED MANUFACTURERS AND CATEGORIES document). Each manufacturer has assigned a network of dealers to assist with ordering, delivery and installation. (SEE AUTHORIZED DEALERS document). Pricing/Discount information can be found on the 22

23 DISCOUNT INFORMATION document. Review the supplier information under the Supplier Information section of the page If a different supplier needs to be added to the requisition, make the appropriate changes. Under the Sourcing Controls section, the Inventory Source Flag is selected signifying that the requisition line is to be sourced from inventory versus to a purchase order to be fulfilled by a supplier. 20. Note: For inventory agencies that need to order the respective items from the supplier to replenish their inventory, the Inventory Source Flag should be deselected so that the order can be sourced to a purchase order When all information on the Line Details window has been review, click OK to return to the Checkout Review and Submit page. Approval Justification Comments need to be included for Early Entry requisitions to notify the approver that the requisition is for the next fiscal year. 23. When all requisition information is reviewed and complete, click Save and Submit. The requisition is routed for approval. Once approved, it will be budget checked and sourced to a purchase order. When the purchase order is created, it will again be budget checked and then dispatched to SciQuest (WISBuy Third Party Provider), who will send the purchase order to the supplier(s) for the WISBuy item(s) purchased. If the Requisition needs to be sourced to a PO prior to July 1 so the supplier can have a PO in hand, then reference Topic 1 in the Sourcing Requisitions to Purchase Orders Job Aid below: 24. PRO305_Sourcing Requisitions to Purc Also, you may run query: WI_PO_REQ_EARLY_ENTRY_RPT to help you identify early entry requisitions that need to be expedited. 25. Once requisition is sourced to a PO, follow topic 4 to correct fields incorrectly defined by the expedite process. 23

24 TOPIC 3: CREATING A REQUISITION FROM AN ITEM CATALOG Process Flow Given below is the business process flow for creating a requisition from an item catalog. This process flow will help you understand the system-generated actions as well as the tasks that are performed manually to create an item in the Item Master. 24

25 Create a Requisition from an Item Catalog Procedure Steps Scenario: You want to purchase items from the Item Master Catalog. You must go to the Catalog and search for those items. Follow the steps explained below. Step Action 1. Navigate to the Create Requisition page: Main Menu > eprocurement > Requisition On the Requisition Settings page, Business Unit and Requester default. Enter any other applicable information. Use the Default Options group box to determine how the user s entries in the Line Defaults group box should be applied to this requisition. There are two options: Default: the values that the user enters are applied only if there are no default values from the item default hierarchy. When no default hierarchy values exist, the data that the user enters in this section replaces blank fields as defaults. Override: the values that the user enters are applied to the requisition and will override any values from the item default hierarchy. Note: If you select the Override option, then define a Budget Reference of FY When all information has been verified, click OK. 25

26 On the Create Requisition page, click Catalog to browse for items. 3. Use the Search box to search for items in the catalog. Click on the applicable catalog, and check the checkbox next to the items to include on the requisition Enter the number of items necessary in Quantity. Click Add to add the item(s) to the Shopping Cart. Note: the number of different items attached to the requisition is provided next to the Shopping Cart. For example, if two items are selected for the requisition, the Shopping Cart says 2 Lines (see below). When all items have been added to the Shopping Cart, click Checkout

27 On the Checkout Review and Submit page, review the Requisition Summary. 7. Click the grey arrow to display all information about the requisition line(s). Update Ship To and Attention To, if applicable. If the goods should be shipped to an address that is not associated with an existing Location code in the system, select the Add One Time Address to manually enter the address where the supplier should deliver the goods. 27

28 Click the grey arrow next to Accounting Lines to expand the requisition distribution information. Update the ChartField values as appropriate (Specifically Budget Reference to FY2017 ) and change the Budget Date to 7/01/2016 on the Budget Information tab Next to each Requisition Line, click the Line Details icon to open the Line Details window. Review the Contract ID, Supplier ID, and WISBuy supplier Item ID that is copied into the requisition. Use the Line Details section to add/modify additional details on the line. 10. Check the Amount Only checkbox if the requisition line is for a blanket dollar amount. The system will change the quantity to 1 and the Total will equal the price. Check the Inspection Required checkbox if the item requires a separate inspection after is has been received. This will automatically be selected for those NIGP codes that have been preconfigured to require inspection. 11. Under the Contract Information section, enter the Contract ID if the purchase being made is against an awarded contract. Search for the Contract Line if the purchase being made is against a specific line defined on the contract. 28

29 The Use Contract if Available checkbox is defaulted as checked. Keep it checked you are supplying contract information. There are instances where a contract is awarded to a manufacturer who assigns a network of dealers (i.e., resellers) to assist with ordering, delivery and installation. In this instance, the enterprise-wide contract will reference the manufacturer as the supplier, however, the purchase order will be created to order from an authorized reseller. For example, a contract User Guide might state the following: Ordering Authorized Users shall place orders directly with the Contractor s authorized dealers except where the Contractor acts as their own dealer. As a result, when creating a requisition to order from the authorized dealer, users will not be able to find the Manufacturer s enterprise Contract ID in the Contract ID field on the Requisition Line Details page to reference because the suppliers are different. 12. Hence, Agency Requisition Processors will need to reference the Manufacturer s Contract ID in the Approval Justification comments section on the Edit Requisition - Review & Submit page with a comment stating, This purchase is being made against DOA Enterprise Contract ID 505ENT Approvers should review the comments on the Approval Justification section to identify that the purchase is being made against the Manufacturer s contract. The following screenshot provides an example of how/where this should be noted on the requisition: 29

30 An example where such a scenario would be true would be in ordering furniture. The following is an excerpt from a contract: This contract is awarded to 58 manufacturers (SEE CONTRACTED MANUFACTURERS AND CATEGORIES document). Each manufacturer has assigned a network of dealers to assist with ordering, delivery and installation. (SEE AUTHORIZED DEALERS document). Pricing/Discount information can be found on the DISCOUNT INFORMATION document. Review the supplier information under the Supplier Information section of the page. 13. If a different supplier needs to be added to the requisition, make the appropriate changes. Under the Sourcing Controls section, the Inventory Source Flag is selected signifying that the requisition line is to be sourced from inventory versus to a purchase order to be fulfilled by a supplier. 14. Note: For inventory agencies that need to order the respective items from the supplier to replenish their inventory, the Inventory Source Flag should be deselected so that the order can be sourced to a purchase order When all information on the Line Details window has been review, click OK to return to the Checkout Review and Submit page. Approval Justification Comments need to be included for Early Entry requisitions to notify the approver that the requisition is for the next fiscal year. 30

31 17. On the Checkout Review and Submit page, click Save and Submit. The requisition will route through the appropriate approvals and be budget checked. The requisition will then be sent to the Inventory Business Unit in the form of a Stock Request to be fulfilled. If the Requisition needs to be sourced to a PO prior to July 1 so the supplier can have a PO in hand, then reference Topic 1 in the Sourcing Requisitions to Purchase Orders Job Aid below: 18. PRO305_Sourcing Requisitions to Purc Also, you may run query: WI_PO_REQ_EARLY_ENTRY_RPT to help you identify early entry requisitions that need to be expedited. 19. Once requisition is sourced to a PO, follow topic 4 to correct fields incorrectly defined by the expedite process. 31

32 TOPIC 4: UPDATING THE PO AS THE AGENCY BUYER PO Update Procedure Steps Scenario: FY2017 requisition sourced to a PO prior to 7/1/2016. You need to change the PO date, Accounting date, and Budget date on a purchase order. You will also need select Hold from Further Processing option to prevent further actions from occurring to the PO. Follow the steps below. Note: You may run query: WI_PO_REQ_EARLY_ENTRY_RPT to help you identify early entry requisitions that have been sourced to PO s. Step Action 1. Navigate to the Add/Update PO page: Main Menu > Purchasing > Purchase Orders > Add/Update POs Choose Find an Existing Value, and enter Business Unit and the desired PO ID. The PO must have a Budget Status of Valid and a PO Status of Dispatched. 2. Click Search. *If you are not immediately directed to the PO, click on the PO ID from the list of available results. 32

33 On the Purchase Order page, click the Change Order icon. (This is only required if the PO has already been dispatched.) 20. After the Change Order is clicked, the PO Date field under Header will be available for editing. Change the date to 7/1/ Click on the Header Details link under Header. 33

34 Change the Accounting Date under Process Control Option to 7/1/ Click OK to return to the PO. 23. Click on the Schedule icon within the Details tab of the Lines section. 34

35 35

36 24. On the Schedules page, click the Distributions icon on the Details tab. Click the Budget Information tab. Change the Budget Date fields to 7/1/ Click OK to return to the Schedules Page. Click the Return to Main Page link

37 27. Click Save at the bottom of the page. Budget Status should have changed to Not Chk d. The Reason Code Page will appear. Enter a Reason Code and a comment. Click OK Click the Budget Check icon near the top right of the page. 37

38 The Reason Code Page will appear. Enter a Reason Code and a comment. Click OK. 30. Dispatch the PO by clicking the Dispatch button (This is only necessary if the PO is not already in a status of dispatched)

39 Check the Hold from Further Processing box. 32. Click Save at the bottom of the page. 39

40 TOPIC 5: REMOVING HOLD FROM PURCHASE ORDER Remove Hold from PO Processing Steps Scenario: FY2017 requisition sourced to a PO prior to July 1 st. Agency Buyer set the PO to Hold from Further Processing to prevent further actions from occurring to the PO. Follow the steps below to release the PO from Hold on July 1 st so it can be processed further. Step Action Run Query WI_PO_ON_HOLD to identify PO s currently on Hold 1. Define Business Unit and click View Results 2. Navigate to the Add/Update PO page: Main Menu > Purchasing > Purchase Orders > Add/Update POs 2. Choose Find an Existing Value, and enter Business Unit and the desired PO ID. 40

41 Click Search. *If you are not immediately directed to the PO, click on the PO ID from the list of available results. Select the Hold From Further Processing Option 41

42 Save 42

Creating Pcard Requisitions

Creating Pcard Requisitions Creating Pcard Requisitions A P-Card can be added to requisition as the payment method. If a requester is a P-Card holder or a proxy for a P-Card, the Card Number dropdown will appear displaying all of

More information

Work Instructions for using the Specials Requests functionality in eprocurement

Work Instructions for using the Specials Requests functionality in eprocurement Work Instructions for using the Specials Requests functionality in eprocurement All purchase requisitions can be entered using the epro system. If the vendor that you are trying to place a requisition

More information

Purchase Requisitions and Receiving

Purchase Requisitions and Receiving Purchase Requisitions and Receiving VERSION: February 2018 Table of Contents About the Purchasing Process 3 Working With Requester Preferences 5 Creating a New Purchase Requisition 9 Reporting a Misuse

More information

University of Wisconsin System SFS Business Process epro.1.03 Buyer Role Documentation. eprocurement Buyer Role... 2

University of Wisconsin System SFS Business Process epro.1.03 Buyer Role Documentation. eprocurement Buyer Role... 2 CONTENTS eprocurement Buyer Role... 2 Buyer WorkCenter (New feature in 9.2)... 3 Options to Review Requisition for Approval... 4 Email... 4 Worklist... 5 Manage Requisition Approvals Page... 6 Buyer WorkCenter...

More information

Creating a Travel Requisition

Creating a Travel Requisition Creating a Travel Requisition This Addy Note outlines the steps you will take to create a travel requisition. Step 1. Navigate to: Main Menu > eprocurement > Requisition. 2. On the Requisition Settings

More information

OMNI - Auxiliary AR / Billing College of Music

OMNI - Auxiliary AR / Billing College of Music OMNI - Auxiliary AR / Billing College of Music Placing an Order To book space with the College of Music, please review the information located on the College of Music s facilities website. All orders for

More information

Key Changes: Add/Update Purchase Order

Key Changes: Add/Update Purchase Order Key Changes: Add/Update Purchase Order The purpose of this job aid is to provide a visual overview of the Add/Update Purchase Order pages in PeopleSoft version 9.2. The numbers on the images are associated

More information

Table of Contents TopShop Buyer s Guide

Table of Contents TopShop Buyer s Guide Table of Contents TopShop Buyer s Guide TopShop Buyer s Guide... 2 Logging into TopShop... 2 Key Concepts... 2 Supplier Icons... 3 Searching... 3 Product Searching... 3 Supplier Searching... 4 Request

More information

Pre-Exercise: Logging Into Core CT

Pre-Exercise: Logging Into Core CT Pre-Exercise: Logging Into Core CT Purpose This exercise describes the steps for logging into Core CT. The following are step-by-step instructions that will guide you through this activity. Procedure Step

More information

OMNI - Auxiliary AR / Billing - Parking & Transportation

OMNI - Auxiliary AR / Billing - Parking & Transportation OMNI - Auxiliary AR / Billing - Parking & Transportation Placing an Order To place an order with Parking & Transportation Services, utilize the order forms found on the Transportation & Parking Services

More information

OMNI - Auxiliary AR / Billing - Warehouse Rental

OMNI - Auxiliary AR / Billing - Warehouse Rental OMNI - Auxiliary AR / Billing - Warehouse Rental Creating a Requisition This requisition is very much like other internal auxiliary open-ended purchase orders departments are accustomed to. Review the

More information

eprocurement and GeorgiaFIRST Marketplace

eprocurement and GeorgiaFIRST Marketplace eprocurement and GeorgiaFIRST Marketplace User s Guide for Accounts Payable Information Technology Services Version 1.1 Last Updated: 10/16/2012 Table of Contents Table of Contents Table of Contents...

More information

Prepare a Requisition Shopping from Hosted Supplier in BearBuy

Prepare a Requisition Shopping from Hosted Supplier in BearBuy Enterprise Systems Solutions Quick Reference Guide Prepare a Requisition Shopping from Hosted Supplier in BearBuy 1. Your BFSv9 Home page might look different, depending on your user access. Click the

More information

How to Requisition Non-Catalog Items. How to Check Out

How to Requisition Non-Catalog Items. How to Check Out How to Requisition Non-Catalog Items 1 Select Non-Catalog Request from the menu bar. Result: The Non-Catalog Request Page 2 Select the Item Type using the drop-down arrow. Then, complete the required fields

More information

OMNI Auxiliary AR/Billing: HR Background Checks

OMNI Auxiliary AR/Billing: HR Background Checks OMNI Auxiliary AR/Billing: HR Background Checks Placing an Order All orders are placed using the Criminal History Background Check Forms Portal on the Office of Human Resources Website. Please be aware

More information

OMNI Auxiliary AR/Billing: Chemistry & Biochemistry Chemistry Stockroom & Chemistry Labs

OMNI Auxiliary AR/Billing: Chemistry & Biochemistry Chemistry Stockroom & Chemistry Labs OMNI Auxiliary AR/Billing: Chemistry & Biochemistry Chemistry & Chemistry Labs Placing an Order All orders are placed with the Manager or appropriate Facility Director. For more information, please visit

More information

Description: This manual describes the process for a TCAT user to submit a requisition through Jaggaer for approval.

Description: This manual describes the process for a TCAT user to submit a requisition through Jaggaer for approval. SUBMIT REQUISITION - TCAT Description: This manual describes the process for a TCAT user to submit a requisition through Jaggaer for approval. A Shopper is a person who requires the requisition for a purchase.

More information

REQUISITIONS, PURCHASE ORDERS, AND REVIEWING PAYMENT INFORMATION

REQUISITIONS, PURCHASE ORDERS, AND REVIEWING PAYMENT INFORMATION REQUISITIONS, PURCHASE ORDERS, AND REVIEWING PAYMENT INFORMATION TABLE OF CONTENTS OVERVIEW... 2 CREATE A REQUISITION... 2 CREATE A BLANKET REQUISITION... 15 CREATE A REQUISITION FOR THE COMPUTER DEPOT...

More information

eprocurement Requisitions

eprocurement Requisitions UNIVERSITY OF LOUISVILLE TRAINING MANUAL eprocurement Requisitions The University of Louisville Updated 1/23/13 This document will walk you through how to create non catalog and catalog orders, save Requestor

More information

PeopleSoft Requisition Creation

PeopleSoft Requisition Creation Purchasing > Requisitions > Add/Update Requisitions PeopleSoft Finance version 8 vs. version 9 Top Menu Features p. 1 Removing the Top Menu Features p. 1 Description page Put the Main Menu back on the

More information

Accounts Payable Enter a non-po voucher

Accounts Payable Enter a non-po voucher Business Process 1. To enter vouchers for invoices not associated with a Purchase Order (PO). (Invoices matched to Purchase Orders should be sent to the Business Office for entry.) 2. To add Asset information

More information

eprocurement Training

eprocurement Training eprocurement Training eprocurement Help Desk 206-543-4500 http://f2.washington.edu/fm/ps/ eprocurement Catalog Training Guide 3/27/2017 1 Access eprocurement Do the following to access the Ariba system:

More information

Payment Processing How to Use the Payment Request Tool for Suppliers

Payment Processing How to Use the Payment Request Tool for Suppliers Payment Processing How to Use the Purpose: The Payment Request Tool can be used to pay low dollar invoices

More information

OMNI - Auxiliary AR / Billing - Copier Services

OMNI - Auxiliary AR / Billing - Copier Services OMNI - Auxiliary AR / Billing - Copier Services Placing an Order To place an order with Copier Services, complete the applicable order form on the Departmental Copier Services website. All new rental and

More information

Purchase Requisitions & Receiving

Purchase Requisitions & Receiving University of North Carolina at Chapel Hill Purchase Requisitions & Receiving Exercise Workbook PeopleSoft Human Resources and Finance Implementation This Exercise Workbook has been customized for the

More information

PeopleSoft Requisition Manual Using the PeopleSoft Requisition System

PeopleSoft Requisition Manual Using the PeopleSoft Requisition System PeopleSoft Requisition Manual Using the PeopleSoft Requisition System V8.9 September 2014 Table of Contents OBJECTIVES... 3 OVERVIEW... 3 CUSTOMIZING SCREEN... 4 MODULE 1: ENTERING A REQUISITION... 5 Navigating

More information

PeopleSoft Financials epro Process Guide

PeopleSoft Financials epro Process Guide epro Process Guide Basic Requisitions Information Management Client Support Services DCATS 210 567 7777 / Option 5 epro Process Guide Version 2 May 2011 Introduction to the PeopleSoft Financials Web Requisition

More information

OMNI Auxiliary AR/Billing: FSU Coastal & Marine Lab

OMNI Auxiliary AR/Billing: FSU Coastal & Marine Lab OMNI Auxiliary AR/Billing: FSU Coastal & Marine Lab Placing an Order All new orders are placed through the FSU Coastal & Marine Lab Website. Please be aware that a Purchase Order serves to encumber funds

More information

1A. Requisition Type = One Time Goods/Service Purchase or Open Purchase Order. Click OK. 1B. Click the hyperlink for Request Non-Catalog Items

1A. Requisition Type = One Time Goods/Service Purchase or Open Purchase Order. Click OK. 1B. Click the hyperlink for Request Non-Catalog Items CREATE REQUISITION Purpose: To initiate a purchase requisition for approval to the Purchasing Department and subsequent creation of a Purchase Order for transmission to a desired Supplier. How to Access:

More information

OMNI Auxiliary AR/Billing: Biological Sciences (Biology) Biology Stockroom, CORE Labs, BSIR, and Greenhouse

OMNI Auxiliary AR/Billing: Biological Sciences (Biology) Biology Stockroom, CORE Labs, BSIR, and Greenhouse OMNI Auxiliary AR/Billing: Biological Sciences (Biology) Biology Stockroom, CORE Labs, BSIR, and Greenhouse Placing an Order All new orders are placed with the appropriate Stockroom or Lab manager using

More information

Voucher Build Request

Voucher Build Request Running the Voucher Build for Payroll Federal Tax Vouchers - 10a Purpose: Use this document as a reference for how to run the Accounts Payable process for Running a Voucher Build for Payroll Federal Tax

More information

END-USER GUIDE. The Procure-to-Pay Process

END-USER GUIDE. The Procure-to-Pay Process END-USER GUIDE The Procure-to-Pay Process Version 1.1 June 30, 2016 Contents 1 The E-Procurement Process... 2 2 Creating Requests... 4 2.1 Shopping Catalogs... 4 2.2 Shop Off-Catalog... 7 2.3 Shopping

More information

PeopleSoft Financials epro Process Guide

PeopleSoft Financials epro Process Guide epro Process Guide General Stores Requisitions Information Management Client Support Services DCATS 210 567 7777 / Option 5 epro Process Guide Version 2 May 2011 Introduction to the PeopleSoft Financials

More information

eprocurement and GeorgiaFIRST Marketplace User s Guide for Buyers

eprocurement and GeorgiaFIRST Marketplace User s Guide for Buyers eprocurement and GeorgiaFIRST Marketplace User s Guide for Buyers Table of Contents Table of Contents Table of Contents... 2 Introduction... 5 Chapter 1: eprocurement and GeorgiaFIRST Marketplace Overview...

More information

REQUISITIONS, PURCHASE ORDERS, AND REVIEWING PAYMENT INFORMATION USER GUIDE

REQUISITIONS, PURCHASE ORDERS, AND REVIEWING PAYMENT INFORMATION USER GUIDE REQUISITIONS, PURCHASE ORDERS, AND REVIEWING PAYMENT INFORMATION USER GUIDE Please note: This user guide is intended for online use, and has a number of embedded links. Printing of these documents is discouraged,

More information

Chemical Requestor: How to Order Chemicals using SLAC s PeopleSoft eprocurement Requisition

Chemical Requestor: How to Order Chemicals using SLAC s PeopleSoft eprocurement Requisition Chemical Requestor: How to Order Chemicals using SLAC s PeopleSoft eprocurement Requisition Prerequisite: Verify that you have access to createe PeopleSoft eprocurement Requisitions. If you don t have

More information

TBR Service Center SUBMIT RFP TCAT

TBR Service Center SUBMIT RFP TCAT SUBMIT RFP TCAT Description: The TCAT Shopper must submit a shopping cart containing specifications for the product(s) to be purchased and a list of potential bidders who can provide the product(s) in

More information

State of Connecticut Core-CT. Telecommunications Requisitioning

State of Connecticut Core-CT. Telecommunications Requisitioning State of Connecticut Core-CT Telecommunications Requisitioning 1 Agenda Overview TSR Requester Responsibilities Creating Requisitions Core-10 TSRs Favorites Templates Special Requests Copy Requisitions

More information

Creating Requisitions in eprocurement

Creating Requisitions in eprocurement My Slice Login... 2 Creating Special Request Requisitions... 3 Creating Direct Connect Requisitions... 11 Approving a Requisition... 13 Requisitions with Multiple Approvers... 21 Designating an Alternate

More information

Panther Mart Shopper Training Guide

Panther Mart Shopper Training Guide Panther Mart Shopper Training Guide Shopper Guide Panther Mart Training Manual Table of Content Chapter 1 Introduction.. 2 Overview and Contact Information.... 2 Roles in Panther Mart..... 3 Workflow Rules....

More information

4. Select. and should not be modified. The Connect to Supplier Website will display.

4. Select. and should not be modified. The Connect to Supplier Website will display. This job aid steps you through the business process to create a Punchout requisition. Punchout is a means for connecting to a supplier s website through the city s financial system of record. The Punchout

More information

Table of Contents. 3. Sending a Requisition for Approval... 9

Table of Contents. 3. Sending a Requisition for Approval... 9 Table of Contents 1. Create a New Requisition... 2 Step A: Navigate to Add/Update Requisition... 2 Step B: Create a New Requisition... 2 Step C: Basic Information... 3 Step D: Requisition Defaults... 3

More information

Frequently Asked Questions (FAQ s)

Frequently Asked Questions (FAQ s) Frequently Asked Questions (FAQ s) Below are listed the most often asked questions regarding MagnusMart. The list is organized by topic. The topics and the questions beneath each topic are linked to the

More information

Rowdy Exchange Training Overview

Rowdy Exchange Training Overview Rowdy Exchange Training Overview Spring/Summer 2017 1 Course Objectives 2 Transition & Application Overview 3 New Purchasing Terminology 4 Navigation & User Profile 5 Shopping Catalogs and Forms 6 7 Requisition

More information

TBR Service Center SUBMIT RFQ TCAT

TBR Service Center SUBMIT RFQ TCAT SUBMIT RFQ TCAT Description: The TCAT Shopper must submit a shopping cart containing specifications for the product(s) to be purchased and a list of potential bidders who can provide the product(s) in

More information

PeopleSoft Enhancement Project

PeopleSoft Enhancement Project PeopleSoft Enhancement Project Match Overview, Configurations, and Match Exceptions PeopleSoft Version: 9.1 Financials/Supply Chain Author: Aaron Dise and Denise McDonald 1 of 31 TABLE OF CONTENTS Revision

More information

Manage Employee Access

Manage Employee Access University of Maine System PeopleSoft Financials 8.4 Manage Employee Access General Ledger Page 1 of 33 GL Inquiry Pages TABLE OF CONTENTS 1. OVERVIEW...3 2. EMPLOYEE ACCESS TO FINANCIALS...3 3. SETTING

More information

Non Catalog Request (NCR) for Instructional Materials, Books, Multimedia

Non Catalog Request (NCR) for Instructional Materials, Books, Multimedia Non Catalog Request (NCR) for Instructional Materials, Books, Multimedia NOTE: The P-card is the preferred method of procurement for non-catalog purchase orders totaling less than $100.00. Therefore, the

More information

PSFIN V8.9 Upgrade Training

PSFIN V8.9 Upgrade Training PSFIN V8.9 Upgrade Training eprocurement Participant Guide Athens, August 29, 2008 Fort Valley, September 12, 2008 Office of Information and Instructional Technology Version 1.1 08/20/2008 Table of Contents

More information

How to Create a Non-PO Invoice in Ariba. 3) Select Non-PO Invoice from the Create drop-down menu:

How to Create a Non-PO Invoice in Ariba. 3) Select Non-PO Invoice from the Create drop-down menu: 1) Log in to Ariba: https://ar.admin.washington.edu/aribabuyer/uw/login.asp 2) Click the Invoicing tab 3) Select Non-PO Invoice from the Create drop-down menu: 2) Click on the Invoicing tab 3) Select Non-PO

More information

Frequently Asked Questions (FAQ s)

Frequently Asked Questions (FAQ s) Frequently Asked Questions (FAQ s) Below are listed the most often asked questions regarding MagnusMart. The list is organized by topic. The topics and the questions beneath each topic are linked to the

More information

How to Create a Non-PO Invoice in Ariba. 3) Select Non-PO Invoice from the Create drop-down menu:

How to Create a Non-PO Invoice in Ariba. 3) Select Non-PO Invoice from the Create drop-down menu: 1) Log in to Ariba: https://ar.admin.washington.edu/aribabuyer/uw/login.asp 2) Click the Invoicing tab 3) Select Non-PO Invoice from the Create drop-down menu: 2) Click on the Invoicing tab 3) Select Non-PO

More information

epro/po Enter a Requisition 2. Add Items and Services SPECIAL REQUEST(Description)

epro/po Enter a Requisition 2. Add Items and Services SPECIAL REQUEST(Description) Business Process 1. Enter requisition lines by description using Special Item. 2. Enter requisition lines by description using Fixed Cost Service. 3. Enter requisition lines by description using Variable

More information

Buy A&M. Departmental Access Training. Direct Open Market. The new E-Procurement System. Requisition Type:

Buy A&M. Departmental Access Training. Direct Open Market. The new E-Procurement System. Requisition Type: Buy A&M The new E-Procurement System Departmental Access Training Requisition Type: Direct Open Market Your Event Here Direct Open Market Equivalent to FAMIS Limited Document (L-Doc). Purchases under $5,000

More information

Below is a diagram that outlines the steps from beginning to end on processing PS Catalog Orders.

Below is a diagram that outlines the steps from beginning to end on processing PS Catalog Orders. ~ Sourced to Stores and Vendor The University maintains several Inventory Business Units (also known as Stores or Warehouses) throughout campus that offer commonly used supplies. Over 70,000 items are

More information

Procurement Services Training Manual. An Introduction to eprocurement and GeorgiaFIRST Marketplace

Procurement Services Training Manual. An Introduction to eprocurement and GeorgiaFIRST Marketplace Procurement Services Training Manual An Introduction to eprocurement and GeorgiaFIRST Marketplace 1 TABLE OF CONTENT Chapter 1: eprocurement and GeorgiaFIRST Marketplace Overview... 3 Benefits of epro

More information

Purpose: Journal vouchers are used to adjust accounting entries for vouchers that have been posted and paid, and whose payments have been posted.

Purpose: Journal vouchers are used to adjust accounting entries for vouchers that have been posted and paid, and whose payments have been posted. Correcting Accounting Entries in Accounts Payable (Journal Voucher) Purpose: Journal vouchers are used to adjust accounting entries for vouchers that have been posted and paid, and whose payments have

More information

Online Requesting and Receiving Training Manual

Online Requesting and Receiving Training Manual Online Requesting and Receiving Training Manual 4/18/2012 i University of Notre Dame. All rights reserved. Reproduction or translation of any part of this work without the permission of the copyright owner

More information

How to Enter a Purchase Requisition. On the Cal Poly Portal click CSU Portal- Financial Administration

How to Enter a Purchase Requisition. On the Cal Poly Portal click CSU Portal- Financial Administration How to Enter a Purchase Requisition On the Cal Poly Portal click CSU Portal- Financial Administration Pro Tip: Internet Explorer is the recommended web browser for optimal system function. 1 Click on the

More information

University of Wisconsin System SFS Business Process PO.2.01 PO Change Order

University of Wisconsin System SFS Business Process PO.2.01 PO Change Order Contents PO Change Order Business Process Overview... 1 Process Detail... 2 I. Change Order at PO Header... 2 II. Change Order at PO Line... 5 III. Change Order for PO Schedule... 8 IV. Review Change History...

More information

Grant Subcontract Requisition

Grant Subcontract Requisition System Grant Subcontract Requisition Table of Contents Grant Subcontract Requisition- Getting Started... 2 Step 1: Create a Grant Subcontract Requisition... 6 Step 2: Enter Grant Subcontract Information

More information

User Reference Guide: Change Order Preparer

User Reference Guide: Change Order Preparer BearBuy User Reference Guide: Preparer Version 10 University of California, Berkeley supplychain.berkeley.edu/bearbuy Table of Contents A. BearBuy Business Process... 3 High Level Workflow... 3 Data Privacy...

More information

Buy A&M. Departmental Access Training RPA. (Request for Payment Authorization) The new E-Procurement System

Buy A&M. Departmental Access Training RPA. (Request for Payment Authorization) The new E-Procurement System Buy A&M The new E-Procurement System Departmental Access Training RPA (Request for Payment Authorization) Buy A&M Terminology Reqisitioner Overview - Terminology PVAMU Terminology Definition Creates requisition

More information

LowesLink Spend Management (SM)

LowesLink Spend Management (SM) LowesLink Spend Management (SM) Creating a Self Service Invoice US Updated: February 26, 2018 Lowe s Logo and LowesLink are registered trademarks of LF, LLC. All Rights Reserved. 1 Agenda Slides Expectations

More information

eprocurement and GeorgiaFIRST Marketplace User s Guide for Local Security Administrator

eprocurement and GeorgiaFIRST Marketplace User s Guide for Local Security Administrator eprocurement and GeorgiaFIRST Marketplace User s Guide for Local Security Administrator This page left blank for printing purposes. Table of Contents Table of Contents Table of Contents... 3 Introduction...

More information

Step-by-Step Guide Creating Shopping Carts from Invoice Attached Forms

Step-by-Step Guide Creating Shopping Carts from Invoice Attached Forms In This Guide Selecting an Invoice Attached form Creating a shopping cart This guide demonstrates how to create an Invoice Attached form for goods or services. This form is used for payments for which

More information

Rowdy Exchange Training Overview

Rowdy Exchange Training Overview Rowdy Exchange Training Overview Spring/Summer 2017 1 Course Objectives 2 Transition & Application Overview 3 New Purchasing Terminology 4 Navigation & User Profile 5 Shopping Catalogs and Forms 6 7 Requisition

More information

OMNI AR/Billing: Creating an Online (Standard or Manual) Bill Detailed Business Process Guides

OMNI AR/Billing: Creating an Online (Standard or Manual) Bill Detailed Business Process Guides OMNI AR/Billing: Creating an Online (Standard or Manual) Bill Detailed Business Process Guides Creating Online Bills Standard Bill Main Menu > Billing > Maintain Bills > Standard Billing Office of the

More information

Self-Service Invoice Guide

Self-Service Invoice Guide This quick reference guide only contains the steps for accepting the Supplier Agreement & submitting invoices via the Self-Service Invoice option. The steps outlined in the next 4 pages will take you through

More information

THE UNIVERSITY O K L A H O M A

THE UNIVERSITY O K L A H O M A PeopleSoft Financials Version 9.0 THE UNIVERSITY OF O K L A H O M A Norman Campus PeopleSoft Upgrade 9.0 Requisition Entry & Approver Training Page 1 of 26 University of Oklahoma Purchasing Department

More information

Asset Management for Asset Processors. Core-CT 9.2 Finance Implementation

Asset Management for Asset Processors. Core-CT 9.2 Finance Implementation Asset Management for Asset Processors Core-CT 9.2 Finance Implementation Asset Management for Asset Processors INTRODUCTION 2 Today s Schedule Module Name Overview of Core-CT 9.2 Asset Processor 9.2 Upgrades

More information

SUPPLY CHAIN MANAGEMENT. BearBuy Shopper Training

SUPPLY CHAIN MANAGEMENT. BearBuy Shopper Training SUPPLY CHAIN MANAGEMENT BearBuy Shopper Training Agenda 1. 2. 3. Introduction Concepts & Process Overview Shopping Catalogs Forms 4. 5. 6. BearBuy Demo Resources & Support Q&A 2 BearBuy Shopper Training

More information

Learning Spotlight Presentation #5. Are You Ready? Go Live Preparation and MTA Marketplace. November 16, 2016

Learning Spotlight Presentation #5. Are You Ready? Go Live Preparation and MTA Marketplace. November 16, 2016 Learning Spotlight Presentation #5 Are You Ready? Go Live Preparation and MTA Marketplace November 16, 2016 Overview of Learning Spotlight Topics The purpose of the Learning Spotlights is to educate end

More information

Requisitions Training

Requisitions Training Requisitions Training Agenda Overview Creation & Setup On-Contract Items & Vendors Addresses Accounting Attachments Internal Communication Approval Vendor Notification Change Orders Off-Contract Items

More information

Birch Street Guide to Receiving

Birch Street Guide to Receiving Introduction to Receiving... 2 Daily Receiving... 3 Full Shipment... 3 Partial Shipment... 4 Receiving at a Different price... 6 Receiving Confirming POs... 8 PO & Invoice Reconciliation... 9 Invoice Received

More information

Supplier Collaboration User Guide Rev: 13 Rev Date: April 26, 2014

Supplier Collaboration User Guide Rev: 13 Rev Date: April 26, 2014 # Procedure Name Page Plantronics Purchase-to-Pay Process Overview 3 Navigate isupplier Homepage 4 1 View & Accept Purchase Orders/Blanket Purchase 5 Agreements 2 View & Reject Purchase Orders/Blanket

More information

Dell E-Commerce guide for Skyward Users 1

Dell E-Commerce guide for Skyward Users 1 Dell E-Commerce guide for Skyward Users 1 This document contains instructions on how to use the e-commerce application running on Skyward s Business Suite to purchase from your Dell Premier Page. E-Commerce

More information

Skyward User s Manual

Skyward User s Manual Skyward User s Manual Skyward School Business Suite, Purchasing / Receiving Prepared for Leon County School District Date: January 2014 Version 2.0 TABLE OF CONTENTS Chapter 1. Logging into Skyward...

More information

Order History. Chapter 4. 4/8/11 Chapter 4 - Page 1. Copyright University of Pittsburgh. All rights reserved.

Order History. Chapter 4. 4/8/11 Chapter 4 - Page 1. Copyright University of Pittsburgh. All rights reserved. Chapter 4 Chapter 4 - Page 1 Section Objectives At the end of this section, you should be able to: View requisition details View the progress of requisitions through the approval and submission process

More information

Table of Contents 9.2 Training Materials For New Users. Table of Contents 1

Table of Contents 9.2 Training Materials For New Users. Table of Contents 1 HSC - Requisitions Purchasing Contact: 405-325-2811 Website: www.ou.edu/purchasing Table of Contents 9.2 Training Materials For New Users Table of Contents 1 Create Requisitions Maintain Requisition Page

More information

Table of Contents 9.2 Training Materials For New Users. Table of Contents 1

Table of Contents 9.2 Training Materials For New Users. Table of Contents 1 HSC - Requisitions Purchasing Contact: 405-325-2811 Website: www.ou.edu/purchasing Table of Contents 9.2 Training Materials For New Users Table of Contents 1 Create Requisitions Maintain Requisition Page

More information

SunRISE Chemical Container Inventory Quick Guide

SunRISE Chemical Container Inventory Quick Guide SunRISE Chemical Container Inventory Quick Guide Page 1 of 13 Table of Contents Adding a new container to inventory...3 Correct Amount/Quantity of an item in inventory...7 Disposal of a Container...9 Basic

More information

Purchasing. Section 10 Purchase Orders. Purchase Orders can be entered directly into the PO Entry pages without using LDS emarket.

Purchasing. Section 10 Purchase Orders. Purchase Orders can be entered directly into the PO Entry pages without using LDS emarket. Purchasing Section 10 Purchase Orders Purchase Orders can be entered directly into the PO Entry pages without using LDS emarket. Creating a Purchase Order This section contains information on how to enter

More information

GATEWAY DESK MANUAL. January 2014

GATEWAY DESK MANUAL. January 2014 GATEWAY DESK MANUAL January 2014 University of California, Santa Barbara 3203 Student Affairs and Administrative Services Building (SAASB) Santa Barbara, CA 93106-1150 Vol.1 Christine Griffin and Hannah

More information

Buy A&M Requisitions Training Version 14 Upgrade PRAIRIE VIEW A&M UNIVERSITY

Buy A&M Requisitions Training Version 14 Upgrade PRAIRIE VIEW A&M UNIVERSITY Buy A&M Requisitions Training Version 14 Upgrade PRAIRIE VIEW A&M UNIVERSITY What is a Requisition? Requisition documents in Buy A&M allow users to place requests for goods and services. The type of purchase

More information

LowesLink Spend Management (SM)

LowesLink Spend Management (SM) LowesLink Spend Management (SM) Creating a Self Service Invoice - Canada Updated: January, 2019 Lowe s Logo and LowesLink are registered trademarks of LF, LLC. All Rights Reserved. 1 Table of Contents

More information

Allocator Guide Table of Contents

Allocator Guide Table of Contents Allocator Guide Table of Contents What are my responsibilities as the Department Allocator?... 2 Training... 2 Required Allocator training... 2 Recommended Allocator Training... 2 Shopping... 3 Shopping

More information

SUBMIT REIMBURSEMENT FOR NON-TRAVEL RELATED EXPENSES

SUBMIT REIMBURSEMENT FOR NON-TRAVEL RELATED EXPENSES SUBMIT REIMBURSEMENT FOR NON-TRAVEL RELATED EXPENSES Description: This process documents how to submit reimbursements for non-travel related expenses. A Shopper is the person who is requesting the purchase.

More information

Purpose/Need Statement Matching Overview Matching Pre-Requisites... 5

Purpose/Need Statement Matching Overview Matching Pre-Requisites... 5 TABLE OF CONTENTS Purpose/Need Statement... 2 Matching Overview... 2 Matching Pre-Requisites... 5 Matching Configurations Set Up... 7 Match Rules... 7 Purchasing Definition... 11 Payables Definition...

More information

Vendor Center. Page. Table of Contents: About the Vendor Center Purpose: Configuration and Setup Company Maintenance...

Vendor Center. Page. Table of Contents: About the Vendor Center Purpose: Configuration and Setup Company Maintenance... Vendor Center Table of Contents: About the Vendor Center... 2 Purpose:... 2 Configuration and Setup... 2 Company Maintenance... 2 Security... 3 Vendor Maintenance... 3 Edit Follow Up Codes... 4 Vendor

More information

Using the GeorgiaFIRST Marketplace (GFM) Southern Computer Warehouse Punchout

Using the GeorgiaFIRST Marketplace (GFM) Southern Computer Warehouse Punchout Using the GeorgiaFIRST Marketplace (GFM) Southern Computer Warehouse Punchout The purpose of this Job Aid is to provide instructions for using the Southern Computer Warehouse (SCW) contracts and punchout

More information

Procurement Services Training Manual. An Introduction to eprocurement and GeorgiaFIRST Marketplace

Procurement Services Training Manual. An Introduction to eprocurement and GeorgiaFIRST Marketplace Procurement Services Training Manual An Introduction to eprocurement and GeorgiaFIRST Marketplace 1 TABLE OF CONTENT Chapter 1: eprocurement and GeorgiaFIRST Marketplace Overview...4 Benefits of epro and

More information

Managing Requisitions 9_2 LSUNO and LSUSH

Managing Requisitions 9_2 LSUNO and LSUSH Managing Requisitions 9_2 LSUNO and LSUSH Version Date: April 2016 COPYRIGHT & TRADEMARKS Copyright 1998, 2011, Oracle and/or its affiliates. All rights reserved. Oracle is a registered trademark of Oracle

More information

Purchasing. Table of Contents. Section 1 Purchasing Logging In... 1 Setting My System Profile... 2 Pagelets... 3 My Reports... 5

Purchasing. Table of Contents. Section 1 Purchasing Logging In... 1 Setting My System Profile... 2 Pagelets... 3 My Reports... 5 Purchasing Table of Contents Section 1 Purchasing Logging In..................................................... 1 Setting My System Profile.......................................... 2 Pagelets........................................................

More information

MUNIS REQUISITION ENTRY

MUNIS REQUISITION ENTRY MUNIS REQUISITION ENTRY MUNIS Purchasing meets the needs of multi-departmental organizations by providing a central focus for all external purchases. Individual departments or schools enter requisitions

More information

Approving and Processing a Material Stock Request (MSR)

Approving and Processing a Material Stock Request (MSR) APPROVE AN MSR Navigation: Core-CT Financials>Inventory>Fulfill Stock Orders>Stock Requests>Approve Stock Request On the Stock Request Approval page enter the Search Criteria and click Search. Select an

More information

Welcome To AggieBuy! High-Level System Overview 11/22/2017

Welcome To AggieBuy! High-Level System Overview 11/22/2017 Welcome To AggieBuy! High-Level System Overview 1 Notes on Today s Training This is a high-level overview of AggieBuy Separate Approvers information session is also available for AggieBuy Approvers, including

More information

PURCHASING INQUIRY 8.9 TABLE OF CONTENTS

PURCHASING INQUIRY 8.9 TABLE OF CONTENTS PURCHASING INQUIRY 8.9 TABLE OF CONTENTS CONTENTS: PAGE: Review Requisition 3 Document Status 11 Approval Status 17 Receipt Inquire 22 Change Order History 27 Updated 8/01/2007 Purchasing -- Inquiry Page

More information

OMNI AR/Billing: Create Contract (Base + Variable/Rate) Detailed Business Process Guides ACONTRACTS1B

OMNI AR/Billing: Create Contract (Base + Variable/Rate) Detailed Business Process Guides ACONTRACTS1B OMNI AR/Billing: Create Contract (Base + Variable/Rate) Detailed Business Process Guides ACONTRACTS1B This guide illustrates how to enter a contract for an agreement with a base and a variable amount that

More information

CFS 9.2 User Guide Requisition Data Entry

CFS 9.2 User Guide Requisition Data Entry Requisition Data Entry CSUDH, TABLE OF CONTENTS Before You Get Started... 4 Campus-Wide ID + 50... 4 Create a New Requisition... 5 Navigation... 5 Requisition Header... 6 Requisition Details... 13 Saving

More information