Affirmative Action Plan Executive Summary

Transcription

1 Affirmative Action Plan 2016 Executive Summary 1

2 Executive Summary Introduction Signed into law in 1965 by President Johnson, Executive Order required federal contractors to adopt an affirmative action program. The program was designed for federal contractors to take affirmative action for the employment and advancement of qualified minorities. It also stated that discrimination based upon a person s race and ethnicity shall be unlawful. The affirmative action or positive steps a federal contractor were expected to take involved eliminating existing barriers of equal opportunity that have disproportionally affected minorities. Later, in 1967, affirmative action programs included the same requirements for women. Today, affirmative action programs have been expanded to require federal contractors to apply affirmative action to minorities, women, veterans, and individuals with disabilities with a focus on engaging in effective outreach efforts to attract, employ, and advance those underrepresented groups without barriers to equal opportunity. Further, the federal program prohibits discrimination in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status and disability. As part of the Office of Federal Contract Compliance Programs (OFCCP) requirements and the University s affirmative action program, CU Denver is required to produce an annual Affirmative Action Plan (Plan). The purpose of the Plan is to provide campus leaders, managers and employees with a comprehensive assessment, including statistical analysis, of our affirmative action efforts and is designed to identify employment goals, potential barriers to equal employment opportunities and progress made in meeting our goals. The Plan also includes a narrative description on CU Denver s employment policies, practices, and procedures that support the goal of equal opportunity fostering a diverse and inclusive community. The annual Plan includes a set of required statistical reports that allow CU Denver to evaluate its workforce and determine areas where women, racial/ethnic minorities, veterans, and individuals with disabilities are 2

3 underrepresented. We accomplish this by conducting an analysis by race and gender in job categories within organizational units. To determine areas of underrepresentation, we compare the current workforce against estimates in relevant labor markets and internal advancement opportunities. If underrepresentation is identified, CU Denver is required to develop effective action plans and strategies, such as outreach and recruitment efforts of qualified minorities and women, to achieve representation (a/k/a utilization ). In addition to underrepresentation, the annual Plan analyzes data on applicants, hires, promotions, and separations to ensure there is no unintended disproportionate impact on race, ethnicity, and gender. This allows CU Denver to more closely identify potential barriers to equal employment opportunities and put strategies in place to help remove them. Our Affirmative Action Plan covers all permanent employment groups including faculty, research faculty, clinical faculty, medical residents, university staff, and classified staff. Faculty titles refers to tenure-track (distinguished, full, associate, and assistant professors), non-tenure track (senior instructor, instructor), and lecturers. Faculty with administrative roles, such as Dean or Vice Chancellor positions are reported based upon their administrative appointment. Temporary, student, and retiree workforce are excluded from the Plan. Data on faculty and staff personnel, provided by The Office of Institutional Research, are reflective of October 31, Additionally, data on hires, promotions, and separations were compiled from November 1, 2015 October 31, Workforce Profile The current affirmative action plan includes a total of 11,079 faculty and staff employees. Representation of minorities are 2,053 (18.53%) and women at 6,623 (59.7%). Figure 1 shows the representation of minorities and women by campus. Minorities include both women and men who self-identify as Hispanic, American Indian, Asian, Black, Pacific Islander, or two or more races. 3

4 70.00% 60.00% 50.00% Figure 1: Race and Gender by Campus 61.31% 53.40% 40.00% 30.00% 20.00% 10.00% 0.00% 21.97% 17.71% 18.95% 6.63% 8.16% 9.33% 6.77% 8.49% 2.93% 3.03% 0.44% 0.70% Anschutz Denver Women Minorities Asian Black Hispanic Native Am Unknown Placement Goals We identify areas of underrepresentation by placement goals. Placement goals are determined annually by calculating differences between current workforce and estimated availability as defined by external labor markets and internal opportunities. If the difference is statistically significant, then a placement goal or area of underrepresentation is identified. Once identified, the campus is to make good-faith efforts to meet, where possible, those goals. Placement goals are not intended to be hiring quotas or set-asides for hiring those identified as being underrepresented. Placement goals are identified by job group, which is a group of positions with similar job duties, responsibilities, opportunities, and compensation. A complete list of all job groups including specific job titles is available upon request. 4

5 The 2016 affirmative action plan has identified a total of 31 total placement goals. Figure 2: Placement Goals Denver Campus Job Group & Name Minorities Females Executives 16.64% Middle Computer, Engineering, and 18.29% Science Professionals Clinical Associate Professor 17.79% Lecturer 23.49% 55.67% Professor 43.77% Associate Professor - Research 53.14% Middle Natural Resources, Construction, and Maintenance 43.94% Anschutz Medical Campus Job Group & Name Minorities Females Executives 16.42% Senior Managers 23.52% Senior Service Occupations 38.82% Medical Resident 34.88% Senior Instructor 77.92% Instructor 24.14% Clinical Professor (C/T) 28.29% Clinical Associate Professor (C/T) 32.80% 59.45% Lecturer 23.39% Professor 17.18% 46.17% Associate Professor 55.19% Assistant Professor 27.91% Professor-Clinical 17.07% 47.46% Assistant Professor-Clinical 31.11% Senior Clinical Instructor 14.94% 5

6 Clinical Instructor 23.54% Middle Production, Transportation, and 18.75% Material Entry Production, Transportation, and Material 46.72% 21.42% Applicants and Selections One way we can effectively measure outreach efforts is to examine the demographics of the applicant pools. Annually, the affirmative action plan analyzes the applicant pools to identify any potential barriers to equal opportunity in the hiring process and determine if outreach efforts have been successful in increasing the number of qualified minorities and women. Moreover, applicant pools are compared with candidate selections to identify where differences in rates of hire may exist. Selections from the applicant data include all applicants (external and internal) that have been hired or offered a position for employment within our applicant tracking system, CU Careers. Due to a time-lag between the hire decision and start date of the employee, selections do not exactly match the number of hires and promotions identified during the Plan year range. Figure 3 shows the applicant pool and selections derived from data pulled out of CU Careers during December 7, 2015 October 31, There was a change in applicant tracking systems that led to the inability to properly acquire applicant flow from the month of November. Individuals that failed to meet minimum qualifications or withdrew from consideration were excluded from analysis. Self-identification of race, ethnicity, gender, veteran status, and disability is voluntary and therefore there is a larger percentage of unknown in those categories. 6

7 Figure 3: Applicant Analysis Total Unknown Race Unknown Gender Women Minorities* Asian Black Hispanic Native Am Pool 7, % 1.29% 65.63% 20.44% 8.66% 6.43% 3.78% 1.05% Selected % 0.78% 68.81% 17.87% 8.55% 4.33% 4.00% 0.67% *Includes applicants whom identified with two or more races, not shown in separate category Compared to last year, the total number of applicants were significantly less as a majority whom applied did not meet minimum qualifications and were not included within the analysis. It is important to ensure all whom applied are truly given the right disposition codes to avoid record-keeping issues. If the dispositions are correct, and we have no reason to believe they are not, CU Denver has shown a significant increase of diversity within both the pool and selections. Hires and Promotions The next two figures (Figure 4 and Figure 5) show the breakdown of hires and promotions. Hires include both new hires and rehires of faculty and staff. Promotions are movements of current employees into new positions that reflect an increase of compensation, responsibilities, and opportunities. Figure 4: Hires Total Women Minorities Asian Black Hispanic Native Two or Unknown Am More 2,420 1, % 15.29% 5.62% 2.77% 5.87% 0.37% 00.50% 31% Hire data was captured by Institutional Research and reveals nearly double of hires were listed then identified within the applicant flow and there is a high portion of new employees that have not provided race/ethnicity data. In addition, there is a disproportionate number of hires in comparison on those selected within the applicant as several positions were not posted within CU Careers due to the nature of some of the medical and research position. 7

8 Figure 5: Promotions Total Women Minorities Asian Black Hispanic Native Am Two or More Unknown 1, % 14.24% 4.89% 1.89% 5.66% 0.09% 1.54% 39.19% The large number of unknown race/ethnicity should be addressed in the plan year. An action involving outreach efforts to encourage employees to voluntarily identify should be focus point to best evaluate equal opportunity. Separations Data on separations provides us with information about our retention efforts. Retention rates are indicative of whether CU Denver is welcoming and inclusive once a hire is made. Many times, understanding why an employee decides to leave an employer is difficult. However, capturing data on race and gender can allow us to determine if certain groups are leaving at a higher rate than other groups and how those percentage rates differs from hires and promotions. 8 Figure 6: Separations* Total Women Minorities Asian Black Hispanic Native Am Two or More Unknown % 22.20% 6.73% 3.92% 8.63% 1.46% 1.46% 9.19% *Includes both voluntary and involuntary separations Results show less women are leaving the institution than being hired or promoted. Also, minorities leaving the university at a higher rate than being hired. More specifically, Blacks have shown the largest noticeable difference. These results suggest CU Denver should examine in more detail any trends by either departmental area, employee type, or specific job. Protected Veterans and Individuals with Disabilities Since March 2014, federal contractors are required to meet hiring targets for protected veterans each year and employ individuals with disabilities, both at

9 a rate of 7% per year. Similar to minorities and women, if goals or representation is not met, CU Denver must engage in effective outreach efforts to attract and employ both groups. For the current Plan, CU Denver Campus hired 1.29% veterans, while Anschutz Medical Campus hired 2.02%. With a goal of 7%, there needs to be a stronger focus campus-wide on targeted outreach to attract and employ protected veterans. Similarity, only 0.47% of the current workforce identify as having a disability where the goal is 7%. Self-identification of disability without a need for an accommodation is generally low. Consequently, in addition to engaging in specific outreach recruitment efforts to employ qualified individuals with disabilities, CU Denver should engage in more effective marketing to encourage current employees to self-identify. Initiatives for the Future University of Colorado at Denver is committed to building an environment that embraces inclusive excellence where diversity can thrive. With that in mind, we remain focused on meeting compliance obligations under affirmative action requirements designed to increase the representation of minorities, women, protected veterans, and individuals with disabilities while respecting equal opportunity for all protected classes. To achieve success, we recognize the need for self-assessment, accountability, and commitment towards making necessary good-faith efforts. Effective initiatives should focus on the following: Enhance recruitment outreach efforts for underrepresented populations Enhance opportunities for professional development on diversity and inclusive excellence Make an assertive effort to encourage employees to self-identify Ensure record-keeping requirements are being properly followed with applicant and job posting dat Utilize data more strategically to drive future decisions 9