Health, Safety and Wellbeing Policy

Transcription

1 Health, Safety and Wellbeing Policy 1 Policy 1.1 Policy application 1.2 General requirements 2 Organisation 2.1 Skanska Board, EMT and SMT 2.2 Business Unit President 2.3 Executive Vice President 2.4 OU Managing Director 2.5 Skanska UK Health and Safety Director 3 Planning 3.1 Hazard identification, risk assessment & risk control 3.2 Legal and other requirements 3.3 Objectives 3.4 H&S management programme 4 Implementation and operation 4.1 Structure and responsibility 4.2 Training and awareness 4.3 Consultation and communication 4.4 Documentation 4.5 Document and data control 4.6 Operational control 5 Measuring performance 5.1 Performance measurement and monitoring 5.2 Accident and incident reporting 5.3 Reporting to Skanska UK 5.4 Records and record management 5.5 Audits 6 Management Review 6.1 Management review Issue date: Updated: Page 1 of 6

2 1.1 Policy Application This Policy document has been updated following the annual review of January It applies to all Skanska UK Operating Units (OUs) and Enabling Functions. The Skanska UK Health and Safety Policy Statement can be found in Appendix A. 1.2 General requirements Skanska UK has in place a Health and Safety (H&S) management system at corporate level, Our Way of Working. Responsibility for health and safety rests with all managers in Skanska UK, from the Board, the Executive Management Team (EMT), the Senior Management Team (SMT), Operating Unit (OU) management teams, through to project directors, site managers and beyond. Each OU and Enabling Function within Skanska UK shall review the Skanska UK H&S management system and implement the corporate management system. Where there are unique differences required due to operational needs then these will be developed into OU specific procedures and implemented by the OU. The corporate management system will always take precedence over the OU local management systems. The health and safety management system will be certified to OHSAS Skanska UK has an IMS policy statement and it will clearly state the H&S objectives and commitment to continually improving H&S performance. The policies shall: a) be appropriate to the nature and scale of the business b) include a commitment to continuous improvement c) include a commitment to comply with current H&S legislation and with other requirements which Skanska UK or Skanska AB may state d) be documented, implemented and maintained e) be communicated to all employees with the intent that employees are made aware of their individual H&S obligations f) be available to interested parties g) be reviewed annually to ensure that it remains relevant and appropriate to the business 2.1 Skanska Board, EMT and SMT The Skanska UK Board, EMT and SMT are ultimately responsible for the management of health and safety and the members of the Board, EMT and SMT have both collective and individual responsibilities for H&S. The Board, EMT and SMT shall review H&S performance regularly at their meetings, consider H&S related recommendations and approve such recommendations where appropriate. In addition the Board, EMT and SMT will carry out an annual review of H&S performance and management. 2.2 Business Unit President The Business Unit President (BUP) and CEO of Skanska UK has responsibility for overseeing the establishment and implementation of an effective health and safety policy, and as part of this commitment has issued a Health and Safety policy statement setting out the purpose of this policy. The BUP will review the Skanska UK Health and Safety Policy annually, and revise and reissue as appropriate. He will appoint members of the Executive Management Team who will have responsibility for establishing and implementing these policies. He shall appoint a Skanska UK Health and Safety Director, whose duties are described in Section 2.5 below. 2.3 Executive Vice President Each Executive Vice President (EVP) with OU responsibilities shall be responsible for ensuring that their OU meets the requirements of the Skanska UK Health and Safety Policy. They shall: Issue date: Updated: Page 2 of 6

3 a) ensure that each OU appoints a director or senior manager with responsibility for H&S matters; b) Annually review the OU H&S objectives and targets to ensure that they are relevant and up to date. 2.4 OU Managing Director Each OU Managing Director shall be responsible for establishing and implementing the OU s H&S policy and system. In establishing and implementing the H&S policy and system the OU Managing Director shall: a) take account of the Skanska UK Health and Safety policy and ensure that they are drawn to the notice of all employees. b) ensure that the OU senior management team have ultimate responsibility for the management of health and safety and accept responsibility both collectively and individually for health and safety. c) demonstrate commitment to the Skanska UK IMS Statement of Policy d) appoint persons to ensure that the IMS policy statement is effectively applied to all its departments and activities e) set goals and objectives and review progress and performance towards their achievements at management meetings f) appoint directors or senior managers with responsibility for H&S issues. It is the intent of this policy that the appointed person is not the OU Health and Safety manager. This person shall have a direct reporting link to the managing director of the OU g) appoint competent H&S advisers, and provide adequate resources to ensure the effective implementation of the H&S Policies, including appropriate H&S training for all its employees h) annually sign off that the H&S arrangements are complied with and state that where compliance is not complete there is documented actions in place. Progress to complete the action is regularly reported to the EVPs. 2.5 Skanska UK Health and Safety Director The Business Unit President shall appoint a director with responsibility for Health & Safety who shall be required to: a) manage the Skanska UK H&S Policy to promote continuous H&S improvement across all the OUs and Enabling Functions b) monitor proactively across the OU s and EF s to identify and resolve important issues c) promote the transfer of H&S best practice across the OU s and EF s d) collect and collate H&S data on a monthly and quarterly basis e) advise the Business Unit President on H&S matters f) prepare an annual report on health and safety issues g) liaise with Skanska AB and other sectors of Skanska world wide h) ensure that the Skanska UK H&S Policy is reviewed annually and updated as appropriate 3.1 Hazard identification, risk assessment and risk control Each OU shall implement this policy and maintain procedures for the identification of H&S hazards and impacts, assessments of H&S risks and the implementation of necessary control measures. These shall cover: a) routine and non-routine activities of the OU b) the activities of all personnel having access to the workplace (including subcontractors, visitors and the public) c) the facilities at the workplace, whether provided by the OU or by others 3.2 Legal and other requirements The Health & Safety Director shall establish and maintain a procedure for identifying and assessing the legal and other H&S requirements that are applicable to Skanska UK. They shall communicate relevant information on legal and other requirements to its employees and other relevant interested parties. Issue date: Updated: Page 3 of 6

4 3.3 Objectives Each OU and EF shall establish and maintain documented H&S objectives at each relevant function and level. The objectives shall be consistent with Skanska AB and Skanska UK H&S Policies and Plans, including the commitment to continuous improvement. 3.4 H&S management programme Each OU shall establish and maintain a H&S management programme for achieving its objectives. This shall include documentation of: a) the designated responsibility and authority for achievement of the objectives at relevant functions and levels within the OU b) the means and time-scale by which objectives are to be achieved The H&S management programme shall be reviewed annually by each OU Managing Director or EVP. 4.1 Structure and responsibility The roles, responsibilities and authorities of personnel who manage, perform and verify activities having an effect on H&S risks of the OUs activities, facilities and processes shall be defined, documented, communicated and reviewed on a regular basis. Each OU Managing Director or EVP shall appoint a director, or senior manager, with responsibility for ensuring that the Skanska UK H&S policy and system are properly implemented and performing to requirements at each relevant function and location. The OU s appointed person shall have a defined role and responsibility and authority for: a) ensuring that the H&S system is implemented and maintained in accordance with this Policy b) ensuring that reports on performance of the H&S system are presented to the management of the OU for review and as a basis for improvement of the H&S management system c) ensuring that the OU management team are briefed with regard to H&S issues and any changes in legislation The OU Managing Director or EVP shall ensure that the appointed person has adequate time, training and experience to carry out these duties along with their other duties. 4.2 Training and awareness Each OU shall implement the Skanska UK H&S policy and maintain systems and training to ensure that its employees working at each relevant function and level are aware of: a) the importance of conformance to the H&S policy and to the requirements of the H&S systems b) the H&S consequences, actual or potential, of their work activities and the H&S benefits of improved personal performance c) their personal roles and responsibilities in achieving conformance to the H&S Policies and to the requirements of the H&S systems d) the human tragedy, and financial consequences of breaches of the management system and unsafe acts. 4.3 Consultation and communication Each OU shall implement the Skanska UK H&S Policy for ensuring that pertinent H&S information is communicated to and from employees and other interested parties including trade contractors. Employees, or their representatives, shall be: a) involved in the development and review of policies and procedures to manage risk b) consulted when there are any changes that affect workplace health and safety c) represented on H&S matters d) informed as to who is their employee H&S representative and appointed person Issue date: Updated: Page 4 of 6

5 4.4 Documentation Each OU shall establish and maintain information that: a) describes the interface between the Skanska UK H&S policy and any specific OU requirements and their management systems and their interaction b) provides direction to relevant management systems and processes c) demonstrates active compliance with the Skanska UK H&S management system 4.5 Document and data control Each OU shall establish and maintain procedures for controlling all H&S documents and data to ensure that: a) they can be located b) they are periodically reviewed, revised as necessary and approved for adequacy by authorised personnel c) current versions of relevant documents and data can be accessed at all locations where work is carried out 4.6 Operational control Each OU shall identify the foreseeable H&S hazards and risks associated with its operations and apply control measures as appropriate. The OU shall plan these activities in order to ensure that they are carried out under specified conditions by: a) working in accordance with Skanska UK policies and procedures b) establishing and maintaining documented procedures to cover situations where their absence could lead to deviations from the Skanska UK H&S Policy and objectives c) stipulating operating criteria in the procedures d) establishing and maintaining procedures related to the identified H&S risks of goods, equipment and services purchased and/or used by the OU and communicating the relevant procedures and requirements to suppliers and subcontractors e) establishing and maintaining procedures for workplace activities in order to eliminate or reduce H&S risks at source 4.7 Emergency preparedness and response Each OU and EF shall establish and maintain plans and procedures to identify the potential for, and responses to, incidents and emergency situations. As part of the continuous improvement, they shall be reviewed after the occurrence of every incident likely to result in an emergency situation. 5.1 Performance measuring and monitoring Each OU shall establish and maintain procedures to monitor and measure H&S performance. These procedures shall provide for: a) both qualitative and quantitative measures, appropriate to the needs of the OU b) monitoring the extent to which the Skanska UK and the OU s H&S objectives are met c) proactive measures of performance that monitor compliance with the H&S management system, operational criteria and applicable legislation, regulatory requirements and the measures of excellence d) reactive measures of performance to monitor accidents, ill health, incidents and other historical evidence of deficient H&S performance e) recording of data and results of monitoring and measurement sufficient to facilitate subsequent corrective and preventive action analysis. 5.2 Accident and incident reporting Each OU shall establish and maintain procedures for defining responsibilities and authority for: Issue date: Updated: Page 5 of 6

6 a) the handling and investigation of accident and incidents that have the potential to cause significant loss b) taking action to mitigate significant consequences arising from accidents and incidents c) the initiation and completion of corrective and preventative actions d) confirmation of the effectiveness of corrective and preventative actions taken 5.3 Reporting to Skanska UK Each OU shall report the following through the Skanska UK H&S reporting protocol: a) Health and Safety incidents as set out in Appendix B - Health and Safety Performance, Monitoring and Reporting. b) Reports on Health and Safety performance as set out in Appendix B - Health and Safety Performance, Monitoring and Reporting. 5.4 Records and records management Each OU shall establish and maintain procedures for the identification and maintenance of H&S records, as well as the results of audits and reviews. 5.5 Audits Each OU shall establish and maintain an audit programme and procedures for periodic H&S management system audits to be carried out in order to: a) determine whether or not the H&S management system: i. conforms to planned arrangement for H&S ii. has been properly implemented and maintained iii. is effective in meeting the OUs policy and objectives iv. meets the requirements of OHSAS b) review the results of previous audits c) provide information on the results of audits to management The audit procedures shall cover the scope, frequency, methodologies and competencies, as well as the responsibilities and requirements for conducting audits and reporting results. 6.1 Management review Each OU Managing Director or EVP shall review the H&S management system on an annual basis to ensure its continuing suitability, adequacy and effectiveness and report on their findings to their EVP and/or the Skanska UK Health and Safety Director. The management review process shall ensure that the necessary information is collected to allow the management to carry out this review. The review shall be documented and it shall address the possible need for changes to the policy, objectives and other elements of the H&S management system, in the light of H&S management system audit results, changing circumstances and the commitment to continuous improvement. Issue date: Updated: Page 6 of 6