MECH3417 Industrial Training Briefing Session February 15, 2017 (Wed) KK-LG1-09

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1 MECH3417 Industrial Training Briefing Session February 15, 2017 (Wed) KK-LG & Moodle Course: MECH3417_SA_2016 1

2 Industrial Training Related Staff Dr. Benjamin P.L. Ho Industrial Training Coordinator Tel.: , Office: HW 5-24 Ms. Annie Pang Industrial Training Secretary Tel.: , Office: HW 7-17, General Office of Department 2

3 MECH3417 Industrial Training A 6-credit Discipline Elective course of your BEng degree curriculum (summer semester) 工業培訓/ 實習 Also known as Summer Internship or Industrial Placement On-the-job training, real-life working experiences Conducted during the summer months of June, July and August At least 6 working weeks, the norm is 8-10 weeks (the latest commencement date is July 3, 2017) Usually in companies/organizations in Hong Kong, mainland China and overseas 3

4 MECH3417 Industrial Training Faculty and Department Policy Students are granted a maximum of 6 credits to enroll in courses during the summer semester (Faculty policy) The BEng(ME) curriculum has two summer semester courses: MECH2418 Engineering Training & MECH3417 Industrial Training Any student who is enrolled in MECH2418 will not be allowed to enroll in MECH3417 as this will exceed the 6 credit limitation Only under very special circumstances that students are granted to take both MECH2418 and MECH3417 in the same summer semester (no time clash is NOT a reason) Formal written application should be submitted to the Head of Department for this purpose (together with the Application Form), and approval is only given by the Faculty, not the Department 4

5 MECH3417 Industrial Training Course Objective: 1. Integrate theory learning with practical applications; 2. Understand real-life organizational structure and business operation; 3. Learn how to build human relations with seniors and co-workers; and 4. Enrich personal resume for becoming engineering professional. 5

6 MECH3417 Industrial Training Course Learning Outcomes 1.Appreciate the application of academic knowledge to hands-on situations. 2.Learn more about real-life business, company structure and operations. 3.Improve interpersonal and communication skills. Relevant Programme Outcomes (Equivalent to the HKIE Abilities for Engineering Graduates) PO(1) - an ability to apply knowledge of mathematics, science, and engineering appropriate to the BSE and ME disciplines.. PO(5) - an ability to identify, formulate and solve engineering problems. PO(11) - an ability to use the techniques, skills, and modern engineering tools necessary for engineering. PO(12) - an ability to use the computer/it tools relevant to the BSE and ME disciplines along with an understanding of their processes and limitations. PO(6) - an ability to understand professional and ethical responsibility. PO(8) - an ability to understand the impact of engineering solutions in a global and societal context, especially the importance of health, safety and environmental considerations to both workers and the general public. PO(9) - an ability to stay abreast of contemporary issues. PO(10) - an ability to recognize the need for, and to engage in life-long learning. PO(4) - an ability to function on multi-disciplinary teams. PO(7) - an ability to communicate effectively. 6

7 Benefits of Industrial Training A valuable experience (prepare you for job seeking, career planning and further study) Enhance your CV, working experience, report writing, interpersonal and job skills Industrial training record is useful when applying for the status of Professional Engineer Provides initiatives to your Integrated Capstone Experience project (give your ideas, information and resources) 7

8 Process of Training Placement Summer industrial training undertaken in companies/organizations 1. Students obtain training places by themselves 2. Department assists students to apply and obtain training places via: Open recruitments, e.g. CLP, Cathy Pacific, Gammon, MTRC, Swire Properties Bodies contacted by ME Dept. e.g. Government departments Private sector (consultants, contractors) 8

9 Process of Training Placement (Method 1. Students obtained training places by themselves) Now April to May No Students found training places by themselves* Dept. approves training Yes * Please provide information about the company and nature of the job (must have enough technical elements/content) Prior approval by the Department is a MUST June to August Students undertake training 9

10 Process of Training Placement (Method 2. Department assists students to apply training places) Students submit applications (full CV, cover letter, etc.) Before March 1 Dept. nominates students Students attend interviews (if any) Companies, organizations, CEDARS offer training places & invite application March to May Unsuccessful Successful Undertake training 10

11 Application Procedure Students who would like to enroll in MECH3417 Industrial Training (both Method 1 & 2) should submit an Application Form to the Department Application form can be downloaded from the training website ( or MECH3417 Moodle course) Duly complete the Application Form by typing or printing Check your spelling and written English carefully You may prepare your full resume/cv and a cover letter and submit it together with the Application Form (a well written cover letter may affect your chance of getting a placement) 11

12 Application Procedure (cont d) Sign your Application Form (to give consent to the Department to release your information to the offering company) The Form together with the resume / CV (if any) in PDF format is to be submitted to the Department by (The deadline for submission is March 1, The Department will start to process the applications, and looks for matching offers, so any submission later than the deadline will just lose the chances) This Form together with the resume / CV will be sent to the company that is willing to offer placement (if you have concerns about personal privacy, you may choose not to include certain details on the Application Form) 12

13 Application Procedure (cont d) Students might indicate their preference on the back of the Application Form (e.g. training period, location and organization type). Note that these information will NOT be sent to the offering company altogether with the resume / CV Some applicants may apply for Student Research Assistants and undertake training in ME Dept. (supervised by academic staff). Please specify in the Form accordingly. There is no guarantee that our Dept. will find a training placement for every student Please take the initiative to seek for jobs 13

14 Nomination Procedure Dept. will inform students by when vacancies are available For open recruitments, students may express interest in applying by responding to the notice For companies contacted by Dept., we will arrange/match suitable candidate(s) to the jobs Dept. nominate suitable students to companies for their consideration Interviews may be conducted 14

15 Industrial Training Please inform the Dept. immediately if You have found an industrial training job by yourself You are offered a training job after the interview You are turned down by the company after the interview Main contact person in ME Dept.: Ms Annie Pang, Secretary, Industrial Training Tel.: indtrain@hku.hk 15

16 Schedule of the Placement Process Date Action Remarks NOW March 1 Mar Jun Jun Aug August 14 Prepare your resume / CV and complete the Application Form Search training placement by yourself Deadline for submitting application form & materials to ME Dept. Nomination, interview and confirmation of employment Undertake industrial training (latest commencement : July 3, 2017) Prepare log record & training report Due date for the submission of training log records and training reports Submit training information for retention by the department Submit through in PDF document format Prepare well for the interview According to the agreement with the company You may continue on your placement after this date 16

17 Industrial Training How to increase your chance of success? Have clear and well-organized documents Your application form, CV, cover letter, other supporting documents Prepare well for job application and interview Know/study about the company; must be polite, humble, positive and enthusiastic, not bargain for training allowance Avoid being too picky and money-minded Better to accept a suitable job offer, rather than select (and wait for) the best job 17

18 Industrial Training Advice to non-local students Some companies prefer local HK students Can speak Cantonese; familiar with HK But there are companies that can accept nonlocal students (try to promote your strengths) e.g. speak good English or Putonghua; familiar with mainland China or other countries/culture May look for internship opportunities in HK, your home town/country or other places 18

19 Industrial Training Important points to note Job market is very competitive Economy, competitors (from other universities) Expectations of employers Do not expect high pay and comfortable job Organizations look for keen helpers but not leisure players We must thank the company/employer for providing training places 19

20 Industrial Training Important points to note (cont d) Remember that you are a representative of the University Behave like a delegate of HKU, MECH Stick to the agreed terms No early departure Do your best to maintain a good relationship between HKU and external bodies 20

21 Industrial Training You should not reject or resign from the assigned training place for unreasonable excuses such as: To engage with another company for reasons, such as higher pay and convenient location; To prepare for viva/supplementary examination; To settle family/private affairs; To start doing Final Year Project earlier. If you do such, your Industrial Training will just be considered as unsuccessful. 21

22 During Training Industrial Training Report for duty punctually, work with commitment, and stay until the last day of the agreed training period SAFETY FIRST! Avoid doing harm to yourself and others Obey the company regulations. Respect your seniors and fellow workers If in doubt, discuss with your job supervisor or colleagues, or contact the ME Dept. 22

23 Course Assessment Assessment is based on Weekly log Training report Employer s / Trainee s evaluation report of course (training) outcomes You must submit the training report (in ring-bound hardcopy) to ME Dept. by August 14, 2017 at 1:00pm No report will be accepted by the Dept. after the deadline, and the industrial training of any late submission will be marked as Failed Assessment will be conducted by your academic advisor 23

24 Company feedback Course Assessment The company (your supervisor or boss) will be invited to evaluate your performance and give a feedback Unsatisfactory feedback will lead a to Fail grade in the course Training report It will be marked by your Academic Advisor A student may fail the training course if his/her training performance / report is unsatisfactory A training certificate will be issued to record this training 24

25 Weekly Log Record A brief record that summarizes your training activities on a weekly basis Training supervisors may refer to it from time to time for monitoring your training progress A useful reference for preparing the training report A weekly log record template will be available for download from the training website ( 25

26 Training Report A comprehensive record of your industrial training An important basis for assessing your performance and to decide whether you pass or fail the industrial training course An important document for supporting your application for professional engineer status A training report structure can be downloaded from the training website 26

27 Training Report Typed on A4 paper, one-sided and with proper margins. It should be bound with reasonable quality The nominal length is not less than 2500 words Focus on reporting what you have done and learnt. Avoid unnecessary details. Demonstrate that your training has satisfied with the Course Learning Outcomes of the course. 27

28 Training Report Typical report elements History, background, main business of the company Organizational structure Work scope or you observed Your comments on the work done, types of experience gained, and problems encountered/solved Human relations with colleagues Views and recommendations References & Appendices You must obtain prior approval for disclosure of company information 28

29 Questions? 29

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