Save the Rhino International: Fundraising Officer Job application pack

Transcription

1 1. Brief job details Role: Fundraising Officer at Save the Rhino International Salary: 21,000-22,000 per annum depending on experience Holiday allowance: 25 days plus UK bank holidays Contract type: Permanent contract Start date: Monday 10 September 2018 Location: Central London This exciting role offers the chance to work for an international conservation charity, providing an excellent opportunity to gain experience in fundraising and conservation sectors. You will join a friendly, highly motivated and impact-driven team, and will gain experience in a variety of fundraising areas. 2. General job description This is a fantastic role for someone looking to start working in fundraising and / or conservation. The Fundraising Officer will provide support across the charity, helping raise funds and awareness about rhino conservation. You will work with a range of audiences, primarily companies and zoos, but also working with Charitable Trusts and Foundations, supporters and major donors. The Fundraising Officer will also support the team with a range of financial and administrative tasks. The range of tasks and responsibilities will include: Fundraising and partnerships: Support the stewardship of existing partnerships with companies, zoos, and grant-making trusts and foundations including writing thank-you letters, creating invoices and receipts, and creating financial records using our database Support employee fundraising initiatives Maintain and build effective working relationships with SRI s supporters Liaise with SRI s Business Club members Support the Partnerships Manager in developing new partnerships with companies, including support with research, drafting partnership proposals and presentations, and responding to enquiries from companies Support the Partnerships Manager in making Charitable Trusts and Foundations applications Support SRI s zoo partners in fundraising events and activities throughout the year, including providing fundraising ideas and guidance; sending fundraising materials; following up on zoo s fundraising activities; maximising fundraising opportunities and maintaining effective relationships with our zoo partners Support other members of the team with fundraising tasks as needed Keep up to date with developments within the voluntary sector and business world through relevant publications, websites, conferences and networking Communications: Support the Partnerships Manager in creating compelling communication resources for prospective and existing partners, including partnership proposals, presentations, articles, blogs, press releases, social media content, videos, guidance on fundraising activities and newsletters Work with the Partnerships Manager to effectively communicate the impact of our partners support through a range of creative resources Events: Support the Partnerships Manager with the organisation and administration of events in collaboration with SRI s partners Support the organisation of events planned by our partners in aid of SRI Page 1 of 6

2 General support (together with other SRI staff) at other events, including dinners, lectures, parties etc. Fundraising administration: Responsible for carrying out weekly administrative fundraising tasks including processing donations received from platforms e.g. JustGiving, Facebook, Stripe and Virgin Money Giving; thanking donors and partners; liaising with donors, supporters and members and responding to enquiries; and general administration Support the team on database management including running regular reports and keeping data records clean and up-to-date Supporting the team on processing donations from partners and supporters; database management; processing Gift Aid details and submissions; updating the website, and general admin Working with the Communications Manager to thank our supporters including writing thank-you letters and creating records on the database (Salesforce) Support other members of the team during busy periods As well as these specific responsibilities, the Fundraising Officer can expect to take part in team discussions about fundraising strategy, issues arising in rhino conservation, field programmes etc. In addition, depending on the particular skills and interests of the successful candidate, there may be opportunities to develop other strands of work within the charity. The Fundraising Officer will be line managed by and conduct performance appraisals with the Partnerships Manager. There is a training budget of up to 500 available for the Fundraising Officer. All Save the Rhino employees benefit from the compulsory workplace pension scheme, which receives contributions from employer and employee. 3. Person specification Essential Experience in a fundraising or sales / customer-focused role (this can be paid or voluntary) Excellent verbal and written communication skills with experience in copywriting Strong organisational skills and ability to support various project management tasks Excellent interpersonal skills Excellent time management skills, ability to prioritise workload and work in an organised way to meet tight deadlines Experienced in building and maintaining strong and effective relationships with a range of different audiences Up to date knowledge and excellent working experience of computer software packages (Word, Excel, PowerPoint, etc.) Excellent attention to detail Ability to work in a pro-active way, on own initiative and as part of a team Be flexible, enthusiastic, self-motivated, self-confident and a good team player Strong administrative skills Active interest in wildlife and / or environment conservation Desirable Experience of using a fundraising database Experience of creating social media and video content Experience of working in a charity Good presentation skills Page 2 of 6

3 Experience of writing contracts All applicants must be eligible to work in the UK. Save the Rhino International is a small and friendly organisation. It is innovative and the office has an informal atmosphere, but at the same time it expects high professional standards of its staff. All members of staff are required to support the work of the others, whether they are on annual / sick leave or simply under pressure. Enthusiasm, flexibility, and an aptitude for hard work will be needed. 4. Statement of particulars of employment at SRI Start date: Monday 10 September 2018 Job title: Fundraising Officer Place of work: Unit 3, Coach House Mews, 217 Long lane, London, SE1 4PR Hours of work: Normal office hours are 10.00am until 6.00pm Monday to Friday, including a one-hour lunch hour, though flexi-hours may be arranged in consultation with the Managing Director / Deputy Director Pay: Salary 21,000-22,000 depending on experience. This will be payable in monthly instalments, normally on the last Thursday of the month, direct into the Fundraising Officer s bank account Pensions: The Fundraising Officer will be automatically enrolled into a workplace pension on 10 September 2018 unless, on 10 September 2018, the Fundraising Officer is younger than 22 years old, earning less than 10,000 a year, not already an active member of a qualifying workplace pension scheme with SRI, or working, or usually working, in the UK. If the Fundraising Officer doesn t meet these criteria on 10 September 2018, but does meet them at a later date, SRI will automatically enrol the Fundraising Officer then Paid holiday entitlement: 25 days per annum. Incomplete years will be calculated on a pro rata basis Some evening and weekend working is required. In exceptional circumstances time in lieu may be offered, but this is not the normal case Absence due to illness: SRI staff are required to telephone the charity before 10.30am any day when they are not able to work due to illness. Absences of five or more days must be explained by a doctor s note Appraisals: The Fundraising Officer will have an appraisal with their line manager after the first three, six and 12 months employment and then annually Notice period: The probationary period for the post of Fundraising Officer is six months. During the probationary period, employment may be terminated by Save the Rhino or the employee with a notice period of one week; thereafter a period of one month. The charity reserves the right to terminate the service of a member of staff without notice or payment in lieu of notice in circumstances of Gross Misconduct Discipline and grievance: As a first step, if any SRI member of staff feels s/he has a justifiable grievance, s/he should raise the matter with the Partnerships Manager 5. Introduction to Save the Rhino International (SRI) Save the Rhino works to ensure that all five rhino species thrive in the wild for future generations. We collaborate with partners to support endangered rhinos in Africa and Asia. SRI is primarily a fundraising organisation and we take a practical and evidence-based approach to our work. We expect to raise c. 2.4 million in the financial year via our main income streams: events; Trusts and Foundations; and other strands such as corporate support, donations, merchandise, membership, Gift Aid etc. Page 3 of 6

4 Our website, has regularly updated information about the charity; about the five rhino species, the threats facing them and the programmes we support; about forthcoming fundraising events in which people can participate; about ways in which people can support us; and an online shop. 6. How to apply Thank you very much for your interest in this post. We look forward to receiving your application. All applications need to be received by 18:00 (BST) on Tuesday 7 August Applications should be sent by to recruitment@savetherhino.org Applicants should submit: A CV, which should demonstrate the skills, aptitude, and experience outlined in the person specification A covering letter, which should say where you saw the advertisement and explain why you want this position Failure to provide this information will result in immediate disqualification. Short-listed applicants will be invited for interview on Wednesday 15 August 2018 If you have not heard from us by 18:00 BST on Friday 10 August 2018, you should assume that you have not been selected for interview The interview process will last one hour, and will consist of an oral interview with SRI staff followed by a couple of short IT and excel exercises Upon making a job offer, we will request the contact details of two referees (name, address, telephone number, ). Please ensure you have prepared your referees in advance of the interview date so that we may contact them without delay. (Referees will only be contacted once a conditional job offer has been made) Please note that due to pressure on staff time, applicants not short-listed for interview will not receive a reply. Detailed feedback will be offered to candidates who were interviewed but who were not offered the post. Please do not phone or SRI to ask for additional information (refer to our website instead) or for feedback on individual applications Please see our Job Applicant Privacy Policy below to make sure you are happy with how we will process your data. Thank you very much for your interest in the Fundraising Officer role. We look forward to receiving your application. 7. Save the Rhino International: Privacy Notice for Job applicants This Privacy Notice is intended for anyone applying for a job at Save the Rhino International (SRI). As part of any recruitment process SRI collects and processes personal data relating to job applicants. SRI is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. SRI is registered charity (no ). SRI is a data controller subject to the Data Protection Act 1998 and General Data Protection Regulation (GDPR) What information does SRI collect? SRI collects a range of information about you. This may include: Page 4 of 6

5 your name, address, and contact details including address and telephone number; details of your qualifications, skills, experience, and employment history; information about your current level of remuneration, including benefit entitlements; whether or not you have a disability for which SRI needs to make reasonable adjustments during the recruitment process; and information about your entitlement to work in the UK. SRI may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment. SRI may also collect personal data about you from third parties, such as references supplied by former employers. SRI will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so. Data will be stored on our IT systems including . For successful applicants we may store information on our database. Why does SRI process personal data? SRI needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you. In some cases, SRI needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts. SRI has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows SRI to manage the recruitment process, assess and confirm a candidate's suitability for employment, and decide to whom to offer a job. SRI may also need to process data from job applicants to respond to and defend against legal claims. SRI may process special categories of data, for example, information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. SRI processes such information to carry out its obligations and exercise specific rights in relation to employment. If your application is unsuccessful, SRI may keep your personal data on file in case there are future employment opportunities for which you may be suited. SRI will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time. Who has access to data? Your information may be shared internally for the purposes of the recruitment exercise, with the line manager who is operating the recruitment process, interviewers involved in the recruitment process, and staff who are dealing with your initial enquiry or application. SRI will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. SRI will then share your data with former employers to obtain references for you. SRI will not transfer your data outside the European Economic Area. Page 5 of 6

6 How does SRI protect data? Save the Rhino International: Fundraising Officer SRI takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. SRI ensures staff receive data protection training on at least an annual basis. For how long does SRI keep data? If your application for employment is unsuccessful, SRI will keep your data for up to six months after the end of the relevant recruitment process. If you agree to allow SRI to keep your personal data on file, SRI will hold your data on file for a further time period as agreed for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice. Your rights As a data subject, you have a number of rights. You can: access and obtain a copy of your data on request; require SRI to change incorrect or incomplete data; require SRI to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and object to the processing of your data where SRI is relying on its legitimate interests as the legal ground for processing. If you would like to exercise any of these rights, please contact info@savetherhino.org. What if you do not provide personal data? You are under no statutory or contractual obligation to provide data to SRI during the recruitment process. However, if you do not provide the information, SRI may not be able to process your application properly or at all. Automated decision-making Recruitment processes are not based solely on automated decision-making. Page 6 of 6