Terms of Reference Communications Consultant

Transcription

1 Terms of Reference Communications Consultant Title: Communications Consultant Department/Unit: Programme, UNDP Papua New Guinea Reports to: Deputy Resident Duty Station: Port Moresby, Papua New Guinea Expected Places of Travel (if applicable): Selected UNDP project sites across Papua New Guinea as required Duration of Assignment: 119 working days over the period of 12 months, effective from 9 th April 2018 (39 working days from April to June 2018 (3 working days per week) and 80 working from July 2018 to March 2019 (2 working days per week)) Background: The United Nations Development Programme (UNDP) has had a long and proud history in Papua New Guinea (PNG), working in all areas of development over the last 30 years, since the first UNDP office opened in PNG in With the support of the Government, and partners and donors, UNDP has forged strong bonds and built successful working relationships in all PNG provinces. Despite vast natural and mineral wealth, PNG faces many development challenges that impact on the daily lives of the population. In 2013, PNG was ranked 187 on the Human Development Index. It is estimated that 40 per cent of the population lives on less than one dollar per day, with a gross national income per capita of $2,227, that 75 per cent of households depend on subsistence agriculture. Life expectancy is 61.6 years and 25 per cent of children never go to school (21% male, 29% female). UNDP works to improve the state s ability to deliver public services to its people, and in doing so, plays a vital role in helping to achieve the Millennium Development Goals (MDGs) by raising the standard of living and protect human rights for all Papua New Guineans. UNDP gives practical support to the government's efforts to become more efficient, effective, equitable and accountable. It attempts to foster greater participation in democratic and civil society and helps the government encourage private sector growth that makes use of the country's natural resources in a sustainable manner. UNDP has continually expanded its work in PNG and today focuses on two areas: (1) Democratic Governance for Equitable Development, and (2) Environment, Climate Change and Disaster Risk Management. 1

2 Communicating UNDP s mandate, support activities and results are crucial to enhance the awareness of the Government and the general public of Papua New Guinea, development partners and donors, as well as the global network of UNDP. This will enhance UNDP s reputation, public perception, credibility and trust, and will provide the basis for resource mobilization. Objective This consultancy will provide communications support to assist the office formulate and disseminate more and better information. Under the guidance of the Deputy Resident and working with the Communications Officer (CO), the Communications Specialist will provide support to help CO to develop UNDP-CO s communications strategy, and communication products to promote UNDP s work in PNG. Expected Key Deliverables: 1. Support the development and delivery of the Country s Office s communications strategy for internal and external communications and outreach. This could include, but is not limited to providing: o Strategic advice on Communications for UNDP o Support for the development of new communication products, including an e-newsletter, corporate brochures and an update of the UNDP Country Office website articles and other communications vehicles, including social media o Support for social media campaigns o Internal media and communications related training 2. The Communications Specialist will work with the Global Environment Fund team to provide strategic communications support including: Guidance and supervision for GEF's Communications staff Organizing the design, editing and publishing of at least nine project publications Developing and delivering a national awareness campaign to promote Protected Areas featuring at least three TV Commercials, radio and print advertising and a key messaging brief Any other communications activities which maybe required by the project 3. Perform any other tasks as asked by senior management/supervisor 2

3 Payment of fees: Payments will be made monthly, based on submission of a monthly Certificate of Payment and deliverables report by the supervisor, as outlined in the table below: Reporting period and key milestones Mobilisation fee Task due Payment within 5 working days upon signing of contract by both parties Payment Percentage Review and Approvals 8% Deputy Resident the month of April 30/04/18 7% Deputy Resident the month of May 30/05/18 7% Deputy Resident the month of June 30/06/18 7% Deputy Resident Payment submission acceptances upon and of 30/07/18 7% Deputy Resident 3

4 the month of July the month of August 30/08/18 7% Deputy Resident the month of September 30/09/18 7% Deputy Resident the month of October 30/10/18 7% Deputy Resident the month of November 30/11/18 7% Deputy Resident the month of December 30/12/18 7% Deputy Resident Payment submission acceptances upon and of 30/01/19 7% Deputy Resident 4

5 the month of January 2019 the month of February /02/19 7% Deputy Resident the month of March /03/19 8% Deputy Resident Resources and working arrangements: The consultant will be 119 working days over the period of 12 months, effective from 9 th April 2018 (39 working days from April to June 2018 (3 working days per week) and 80 working from July 2018 to March 2019 (2 working days per week)) The Consultant will be provided with a working station and communications equipment and connectivity as and when required during in country mission. Education and experience Education: Bachelor Degree in journalism, communications or other field. Experience: 10 years of work experience in the field of media relations, journalism or/and communication; Experience working at UNDP and/or in the field of development Proven experience as an editor 5

6 Competencies: Outstanding communication, networking and negotiation skills; Excellent computer skills and experience in preparing and maintaining communication materials; Demonstrated ability to work with minimum supervision, be dynamic, proactive and creative; Understanding of key human development issues; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Builds strong relationships with internal and external actors; Demonstrates openness to change and ability to manage complexities; Evaluation: Cumulative analysis The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below: When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as: a) Responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weighting; 70% * Financial Criteria weighting; 30% Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals. 6

7 Criteria Points Percentage Qualification 10% Bachelor s Degree in journalism, communications or other field 10 Experience 50% 10 years of work experience in the field of media relations, journalism or/and communication; * 3 years 10 * 3-5 year 15 * >10 year Experience working at UNDP and/or in the field of development * 1 years 2 * 2 year 5 * >3 year Proven experience as an editor * 1 years 2 * 2 year 5 * >3 year Competencies 10% Outstanding communication, networking and negotiation skills; Excellent computer skills and experience in preparing and maintaining communication materials; Demonstrated ability to work with minimum supervision, be dynamic, proactive and creative; Understanding of key human development issues; Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Builds strong relationships with internal and external actors; Demonstrates openness to change and ability to manage

8 complexities; 1 Technical Criteria *If necessary interviews shall also be conducted as part of the technical evaluation to ascertain best value for money. 70% Financial Criteria Lowest Price 30% Total 100% 8

9 Documents to be included when submitting Consultancy Proposals The following documents may be requested; a) Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (Separate file from technical proposal (P11 and Brief description), password protected). Password for financial proposal must not be provided to UNDP until requested by UNDP. The Technical Proposal shall not include any price or financial information. A Technical Proposal containing material financial information may be declared non-responsive. b) Signed P11, indicating all past experience from similar projects, as well as the contact details ( and telephone number) of the Candidate and at least three (3) professional references; c) Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but may be omitted for support services (Limit of 500 characters) d) Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. The financial proposal must be submitted separately from other documents and password protected. Password for financial proposal must not be provided to UNDP until requested by UNDP. Lump sum contracts The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, living expenses, and number of anticipated working days). Travel All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging 9

10 and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimburse Submission Instructions This process is managed through the UNDP online etendering system. Proposals may be submitted on or before the deadline indicated by UNDP in the e-tendering system. Proposals must be submitted in the online e-tendering system in the following link: using your username and password. If you have not registered in the system before, you can register now by logging in using: Username: event.guest Password: why2change and follow the registration steps as specified in the e-tendering instruction manual. Please be guided by the instructions provided in the this document above while preparing your submission. Incomplete proposals and failure to comply with proposal submission instruction may not be considered or may result in disqualification of proposal. Completed proposals should be submitted using E-tendering, no later than 2nd April For any clarification regarding this assignment please write to Tirnesh Prasad on UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities. 10