BOARD CANDIDATE INFORMATION KIT 2018 ELECTIONS

Transcription

1 BOARD CANDIDATE INFORMATION KIT 2018 ELECTIONS

2 Nomination, Election Process and Timing... 3 Important Information for Board Candidates... 4 Director Profile... 7 Deadline & Submission... 8 Official Nomination Form - Board of Directors

3 Key Activities Dates Call for Nominations Early December Deadline to submit the Official Nomination Form January 4 Formal candidate interviews Mid-January Nominating Committee confirms candidates Mid-January Each candidate will send his or her biography and photo to keri.wilson@accesscu.ca Notice of Meeting & candidate photo and biography posted on Access Credit Union s website, in local newspapers and is available at the branches. Mid-January February 23 Electronic Regional Voting March 5-9 Electronic At-Large Voting March Annual General Meeting Announcement of election results April 3 3

4 Board Candidate Eligibility Requirements: To serve as a Director of Access Credit Union, you must: be 18 years of age or older; be a member in good standing for a minimum period of one year; be bondable; have a satisfactory credit history; be a Canadian citizen or a person who has been lawfully admitted into Canada for permanent residency; for regional elections candidate must be clearly representative of their region and do the bulk of his or her Credit Union business with a branch from their region You may not be a Director if you are: an undischarged bankrupt; or an employee of a credit union, a central, or a guarantee corporation; or the credit union s auditor or a professional employee or member of the auditor s firm; or the credit union s solicitor or a professional employee or member of the solicitor s firm; or a civil servant whose official duties are concerned with the affairs of credit unions; or a real estate appraiser used by the credit union or a professional employee or member of the appraiser s firm; or a member who is in arrears for more than 180 days under a debt obligation to the credit union; or a member who has significant interest in a corporation or partnership that is in arrears for 180 days under debt obligation to the credit union; or the spouse or dependent child of a delinquent member named above; or an immediate relative of a current officer, employee or director of the credit union. Immediate relative is defined as husband, wife, common-law spouse, father, mother, sister, brother, grandfather, grandmother, daughter-in-law, son-in-law, mother-in-law, father-in- law, son, daughter; or a director or employee of a business organization selling competitive products and/or services. 4

5 Regions Board of Directors regions are defined by both the branch locations and the membership as a whole. Central Region 3 Directors Winkler, Gretna East Region West Region 3 Directors 3 Directors Altona, Dominion City, Emerson, Grunthal, Morris, Plum Coulee, Sprague, Vita Carman, Lowe Farm, Manitou, Miami, Morden, Oak Bluff, Sanford At-Large 2 Directors Open to All Members The Nominating Committee may only accept candidates who maintain an account at a branch and who live in or around a community that forms part of the region from which such director was elected. For regional elections the nominee must be clearly representative of that region (and must do the bulk of his or her Credit Union business with a branch from that region). A nominee s eligibility will be determined at the discretion of the Nominating Committee. Terms The term of office for directors shall be three years, except for the purpose of staggering terms, directors may be elected to a shorter term. Directors are eligible to serve four consecutive terms. Remuneration Directors receive an annual honorarium, meeting honorariums, a development incentive and reimbursement for reasonable expenses related to their board responsibilities. Positions Available: 1 West 1 Central 1 East 1 At-Large 5

6 Time Commitment Estimated Time (not including travel) Board Meetings Regular Board meetings are held monthly on the third Wednesday of the month at 7:30 am and usually last for 1.5 to 2.5 hours. Directors are provided with the agenda and relevant information approximately one week in advance of the meeting and are expected to have read the material beforehand. All absences are to be approved by the Chair. Committee Meetings Access Credit Union currently has 6 committees. Committees typically meet quarterly. Meetings are 1-2 hours in length. All directors serve on at least one committee. Read Board / Committee Reports 1-4 hours of preparation for the meetings Planning Sessions Annual General Meeting The Board holds semi-annual Planning Sessions. Sessions are usually held in March and October. Access Credit Union s Annual General Meeting is usually held in April. Personal Development Each director is required to complete the Credit Union Director Achievement program. 10 courses/seminars delivered online/in class Completion required in 3 years Ongoing training required thereafter 6

7 Access Credit Union s mission is to be an innovative, financially sound credit union dedicated to high standards of member service and supportive of the communities we serve. The Board of Directors and management team of Access Credit Union recognize that there are key competencies and attributes that a director should possess to more effectively accomplish this important mission and to better serve its members. With this recognition in mind, the Board of Directors would like to strongly encourage members from all walks of life to consider putting their names forward as potential, future directors for Access Credit Union, if they feel they possess or would be willing to obtain, the competencies and attributes listed below. Key Attributes and Competencies for Access Credit Union Directors Knowledge Analytical and Technical Skills Cognitive Skills Social Skills Has some understanding of the Credit Union s core business and the financial services industry. Demonstrates experience with boards and/or committees. Understands the principles behind, and shares the vision of the Credit Union, and possesses the ability to reflect the values and commitments of the Credit Union. Has the willingness to learn to read, interpret and assess the implications of financial and auditor reports. Makes decisions and seeks outcomes by application of logical analysis Has the ability to work collaboratively and build consensus while avoiding groupthink tendencies. Establishes conclusions by impartial evaluation of various perspectives and views without prejudice or bias. Values diverse opinions of others while assertively and respectfully presenting their own personal viewpoints. Trustworthy, conscientious and can be relied upon to act and speak with consistency and honesty. Gives and receives information with clarity, attentiveness, understanding and respectfulness. Ensures conflict is resolved with justice and fairness in order to restore healthy relationships. Commitment Has the time to attend meetings, planning sessions, conferences and training sessions. Committed to continuous learning. Values the cooperative model. Access Credit Union s Board of Directors is committed to enhancing diversity in all areas. Candidates are encouraged to outline additional skills and experiences that might be valuable at Access Credit Union on the Official Nomination Form. 7

8 The deadline for receipt of your Official Nomination Form is January 4 th, 2018 at 12:00 noon. Your material may be sent by the following methods: ed to myrna.wiebe@accesscu.ca handed in at any Access Credit Union Branch or Corporate Office fax to mailed to the attention of: Myrna Wiebe, Corporate Secretary, Box 1418, Winkler, MB R6W 4B4 No matter which method of delivery is used, nomination documents must be received by the deadline set above. This is a firm deadline and there will be no extensions. Please note incomplete Nomination Forms will be disqualified. 8

9 I, Nominator Name Signature of Nominator Member #/ Acct # / MemberCard # Hereby nominate Candidate Name Member # / Acct # / MemberCard # to stand for election to the Board of Directors of Access Credit Union. Choose the region you are representing below (check 1 or 2 boxes). Voting for the Central, East & West Directors runs first, followed by voting for the At-Large position. If you are not voted in for the region that you represent, you may choose to have your name stand for the second voting process as a Member-at- Large. Region Central East West At-Large Acceptance of Nomination I accept this nomination as a candidate for election to the Access Credit Union Board. Signature of Candidate 1 Date Candidate Information Mailing: Telephone (day): Telephone (evening): 1 By signing this form, you declare that: 1. You meet the Board Candidate Eligibility Requirements outlined on page 4 of this document. 2. You agree to submit to a background, credit and criminal record check. 9

10 Employment History Describe your work experience; include relevant experience that would be beneficial for serving as a Director. 10

11 Community Involvement Include any organizations or events you ve been involved in within the community. Describe your position or contribution. Statement What attracts you to serve on the board of Access Credit Union? 11

12 Summary Statement that directly relates to Access CU s core mission, vision, values stated below. Our Mission - To be an innovative, financially sound credit union dedicated to high standards of member service and supportive of the communities we serve. Our Vision - To be the leading provider of financial services in Southern Manitoba. Our Core Values Integrity; Community Supportive; Member and Employee Focused; Proactive Education High School Institution Name and City: Post-Secondary Institution Name: Program Name: Other 12

13 Personal Statement Describe any awards, achievements or special recognition that you ve received. 13