1 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Date: 15 December 2016 Reference: LEB/CO/ IC/252/16 Country: Lebanon Description of the assignment: Provision of individual services for the production of short movies on the activities of the Peace Building in Lebanon Project Phase IV. Project name: Peace Building in Lebanon, Phase 4. Period of assignment/services: 6 months starting from contract signature. Proposals should be submitted to the below address no later than; Wednesday 4 January 2017 at 11:59 P.M. Beirut Local Time. Contact Person: Name of Office: Procurement Unit UNDP Lebanon Arab African International Bank Building Third Floor, Room # 310 Riad El Solh Street, Nejmeh, Beirut , Lebanon Telephone: Fax: Any request for clarification must be sent in writing to the indicated above. The UNDP Procurement Unit will respond in writing by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.
2 1. BACKGROUND The UNDP Peace Building in Lebanon project works since 2007 on enhancing mutual understanding and promoting social cohesion by addressing root causes of conflict in Lebanon. The project has been also lately working on addressing the impact of the Syrian crisis on social stability in Lebanon. The project supports different groups from local leaders and local actors, to educators, journalists, youth and civil society activists, in developing medium and long-term strategies for peace building, crisis management and conflict prevention. Building on the understanding and successes of the previous three phases, the fourth phase of the project will focus on addressing the new challenges to civil peace and peace building in the country posed by the Syrian crisis throughout the following four outputs: 1. Education promoting social cohesion supported; 2. Media empowered to promote balanced and conflict sensitive media coverage; 3. Local level peace building strategies to mitigate tensions developed in selected conflict prone areas of Lebanon hosting Syrian refugees; 4. NGO platform promoting nation-wide truth and reconciliation supported ex-fighters role in promoting peace building supported. The short movies series, which will be developed within the scope of works of this Terms of Reference, will serve as a tool for increasing the awareness and visibility of the project. The short movies series will mainly underline the new activities implemented within the Fourth Phase of the Project. In this context, UNDP intends to procure the services of a Producer or Director for the production of short movies series, for publicity and awareness raising regarding the importance of the civil peace and peace building in the country posed by the Syrian crisis, with the specifications provided below within the scope of work. 2. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK Under the guidance and supervision of Peace Building in Lebanon s Project Manager, the Producer/Director will produce a minutes series of 10 HD short movies, 1 to 3 minutes each short movie. The purpose of the series of short movies will be to: - Provide nation-wide expansion of the project s outputs and impact. - Provide information to viewers about the importance of civil peace and peace building in the country posed by the Syrian crisis on the education, media, local and NGO levels. - Highlight selected project activities and increase information on the role of the Project. Targeted audience: The main targeted audience is the public at large. The secondary targeted audience are the partners (decision makers, agencies, ministries, local authorities), donors and beneficiaries.
3 The series will be made available as a podcast on the UNDP website and Project website and will be designed as an information tool and will consist of several short movies generally as follows: An introductory segment (1-2 minutes) explaining the purpose of the series, the Project Phase IV activities and general understanding in the public of the meaning of civil peace and peace building. 4 HD short movies (1-3 minutes each) for the local level on the civil peace and peace building with an example of one or more best activity/event. 4 HD short movies (1-3 minutes each) for the education level on the civil peace and peace building with an example of one or more best activity/event. 1 HD short movies (1-3 minutes each) for the media level on the civil peace and peace building with an example of one or more best activity/event. 1 HD short movie (1-3 minutes each) for the NGO level on the civil peace and peace building with an example of one or more activity/event. A wrap up segment (1-2 minutes). Tasks of the Producer / Director: 1. Establish the team of technical personnel required for the production of the short movies; 2. Meeting with the UNDP Peace Building Team at a kick-off meeting to concretize the expectations of the Project and develop the movies concepts and the work plans of all the short movies production; 3. Submission of a preliminary documentary structure; 4. Developing of a script with guidance from UNDP Peace Building team (including transcription of interviews). Interview appointments will be facilitated by the project team; 5. Filming of events and interviews including set preparation, lighting and sound; 6. Realizing the post-production process of the short movies (editing, dubbing, special effects and graphic- animations and effects, subtitles, music, etc); 7. Submission for approval of the edited drafts (with subtitles from Arabic to English) English translations of the subtitles will be provided by the Project; 8. Make all necessary corrections requested by UNDP Project team to the draft movies; 9. Submission of all original documentary footage (rough material); 10. Submission of the final series on DVD or any other formats that might be requested by the Project. For additional information, please refer to ANNEX I Terms of Reference 3. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS I. Academic Qualifications: University Degree in Audiovisual, Photography, Film Production, Film Directing or any related field. II. Years of experience:
4 A minimum of 3 years experience in undertaking similar assignments in shooting, editing, producing and directing documentary films and short movies. Experience in producing high quality broadcast video on tight deadlines on a variety of different issues and subject matter. Experience in 3D animation and layout design including visual and sound effects. III. Competencies: Ability to act as a director, producer, and cameraman. Ability to work and deliver in all three phases of shooting: pre-production, production and postproduction. Exceptional skill to understand and diagnose complex environmental or social issues and able to work in a culturally diverse environment and with local people in the context of the documentary film production. Excellent planning and organizational skills. Good writing skills, clear and persuasive and experienced enough to write a scenario of a documentary film. IV. Language Requirements: Fluency in Arabic and English. 4. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS. Interested individual consultants must submit the following documents/information to demonstrate their qualifications: (I). Technical Proposal: (i) Letter to UNDP Confirming Interest and Availability for the Individual Contractor (IC) Assignment (ii) Explaining why you are the most suitable for the work work (iii) Provide a one-page preliminary methodology on how you will approach and conduct the (iv) Link of the portfolio/films produced and directed by the consultant. (v) Personal CV including past experience from similar projects and similar publications, in similar projects, as well as the contact details ( and telephone number) of the Candidate and at least 3 references, mentioning the references s addresses.
5 5. FINANCIAL PROPOSAL Lump sum contracts The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables. Payments are based upon output, i.e. upon delivery of the services specified in the TOR as follows: 10% of the total amount upon submission and UNDP acceptance of the concepts and workplan and script / scenario for all movies. 20% of the total amount upon submission and UNDP acceptance of the 4 short movies for the local level. 20% of the total amount upon submission and UNDP acceptance of the 4 short movies for the education level. 10% of the total amount upon submission and UNDP acceptance of the 1 short movie for the media level. 10% of the total amount upon submission and UNDP acceptance of the 1 short movie for the NGO level. 30% of the total amount upon submission and UNDP acceptance of the final version of the introductory segment, the full series of 10 short movies and the wrap up segment. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal shall include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). The financial proposal shall be presented using the enclosed format of Appendix a - Annex III. Travel: All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
6 6. EVALUATION Individual consultants will be evaluated based on the following methodology: Cumulative analysis When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight; [70%] * Financial Criteria weight; [30%] Only candidates obtaining a minimum technical score of 70 points would be considered for the Financial Evaluation. Criteria WEIGHT MAX. POINTS Technical Competence 70 % 100 Experience 70 A minimum of 3 years experience in undertaking similar assignments in shooting, editing, producing and directing 10 documentary films and short movies. Proven experience in delivering high quality and creative shooting and production of short documentaries on a variety 30 of different issues and subject matter. Proven experience in animation and innovative layout design including visual and sound effects. 30 Academic Qualifications 15 University Degree in Audiovisual, Photography, Film Production, Film Directing or any related field. 15 Competencies 15 Ability to work in a culturally diverse environment and with local people in the context of the documentary film production. 10 Fluency in Arabic and English 5 Financial 30% 100
7 Weak: below 70% Satisfactory: 70-75% Good: 76-85% Very Good: 86-95% Outstanding: % Weight per Technical Competence The individual consultant/contractor has demonstrated a WEAK capacity for the analyzed competence The individual consultant/contractor has demonstrated a SATISFACTORY capacity for the analyzed competence The individual consultant/contractor has demonstrated a GOOD capacity for the analyzed competence The individual consultant/contractor has demonstrated a VERY GOOD capacity for the analyzed competence The individual consultant/contractor has demonstrated an OUTSTANDING capacity for the analyzed competence.
8 ANNEXES ANNEX I - TERMS OF REFERENCE (TOR) ANNEX II - INDIVIDUAL CONSULTANT CONTRACT AND GENERAL TERMS AND CONDITIONS ANNEX III - OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT