Safety Audit Questions

Transcription

1 Safety Audit Questions Element Title Verification 1 () Reference () Element A Policy A.1 Have you reviewed OSH Standard 101 with all workers within the last year? Auditor Note See the documentation of this review. Ask worker(s) if their manager has reviewed the OSH Standard 101 with them. OSH Standard 2.2 No deductions for missing Good Management Practice Wkr. Criteria Person(s) to verify information Doc Documentation Mgr. Manager Int Interview Sup. Supervisor (This includes: Foreman &/or Work Leader) Obs Observation Wkr. Worker Value Value of Question SC Safety Committee Score Score for Question (to be filled in by Auditor) KSR Key Safety Representative A.1 Policy Do you understand your responsibilities for maintaining the OSH program in your area as detailed in OSH Standard 101? a) Maintain OSH practices amongst workers b) Workers adequately instructed/trained c) Regular inspections: work practices, equipment & work areas d) Taking appropriate measures to maintain compliance OSH 101 Standard Section Mgr.

2 A.2 A.3 Do you understand your worker's responsibilities as defined by this standard? a) Working safety in accordance to OSH practices, b) Taking necessary action to prevent unsafe conditions, c) Reporting of unsafe conditions to someone with authority. OSH Standard 101, Section Wkr. Sup. Are the Occupational Safety and Health (OSH) Standards and the WCB OH&S Regulation readily available to all workers at this location? Ask manager & workers to identify where the OSH standards and WCB OH&S Regulation is located (e.g. electronically or by hard copy). OSH Standard 101, Section 2.3 Workers' Compensation Act Division 3, Sub-section 115(2)(f) Wkr. Element A Policy A.4 Do you review new or revised applicable OSH Standards with your workers? Ask to see evidence of documentation (e.g. ref. in mtg. minutes). See if the OSH Standards manual is up-to-date. (May not apply when using electronic version). V3 Ask workers if manager reviews new or revised OSH Standards with them. OSH Standard 101 Sub-section Sup. Wkr. Element B Planning & Review B.1 Do you have a written plan to address health & safety at this location (as per OSH Standard 102 Planning & Review )? Review local health & safety plan to ensure contents meet the requirements of OSH 102 Section OSH Standard 102 Section Mgr. While reviews of new or revised OSH Standards with workers is occuring (as per interview feedback), these reviews are not being consistently and uniformly documented ( for example, in OSH meeting minutes).

3 Element B Planning & Review B.2 Does your OSH program include: changes in the workplace, new regulatory requirements, Corporate Policies or Standards, or recommendations from incident summaries, audits, perception surveys, safety program evaluations & inspections? Ask to see evidence of any: changes in workplace, review of regulatory changes, new legislative requirements, new Corporate Policies/Standards, incident summary & recommendations that have been reviewed. OSH Standard 102, Sub-section & Appendix Mgr. B.3 B.4 Have you planned the annual OSH plan with your workers? Ask worker(s) &/or safety committee or key safety representative for confirmation. OSH Standard 102 Sub-sections to Wkr. SC KSR Have you evaluated the health and safety issues at this headquarters, ranking This level of activity is generally carried out informally. them based on greatest risk and/or greatest opportunity for improvement (e.g. risk assessment) in the overall safety program? Ask to see documentation of the issues identified & how they have been ranked & addressed. Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! Element B Planning & Review B.5 Was the information developed in the safety program assessment utilized to Formalize and document hazard evaluations and risk identify the target areas in the annual improvement plan? assessments. Refer to Thompson/Shuswap Field Services Health Look at safety program to see if risk assessment information is reflected in & Safety Program, 2002/03 "Health and Safety Plans" (Page 9) the annual safety plan. for commitments. Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! Question - Info. Only!

4 B.6 B.7 Do you conduct regular reviews of the annual Occupational Safety & Health plan to confirm all activities have been completed on schedule? Review safety meeting minutes. This review must be done with Safety Committee or Key Safety Representatives at least quarterly (every 3 months). [SC & KSR] V3 Confirm with Safety Committee or Key Safety Representative. OSH Standard 102 Sub-section SC KSR Do you conduct an annual review of the Occupational Safety & Health plan to confirm that the program is being maintained in compliance with corporate standards and regulatory requirements? Check that all applicable items from OSH 102 Appendix 1 are or have been addressed in the local OSH Plan. Check plans going back 3 years. OSH Standard 102 Sub-section 2.4 & Appendix SC KSR Ensure consistency in tracking/documenting the completion of OSH program activities. Ensure consistency in tracking/documenting the completion of the annual review of the OSH plan activities. Element C Safe Work Procedures C.1 Do you assess all work activities on a regular basis to identify working conditions or work practices that may present a risk to health or safety of workers, contractors or the public? Written copies of work identified should be available (this will depend on severity of the hazard). E.g.: documented tailboards. V3 Ask manager to provide an example. Ask worker to provide an example. OSH Standard 103 Section Sup. Wkr. SC KSR This Audit Protocol question introduces a "risk-based" decision making process as per OSH Standard 103. The requirement with this Audit Protocol question can be met by documenting risks and risk reviews of work activities performed by workers.

5 Element C Safe Work Procedures C.2 Have you developed written safe work procedures where significant risk(s) have been identified? Ask for some specific examples from local procedures. Review recently developed or new safe work procedures. (Pre-audit activity) V3 Review job safety analysis or task analysis. (Pre-audit activity) OSH Standard 103 Section 2.2 & Wkr. SC KSR Not all areas have developed/established written safe work procedures where significant hazards or risks have been identified (ie: confined spaces in substations; use of hazardous materials). During worker interviews, there was reference to safe work procedures. However, documented safe work procedures were not made available to the Audit Team. Refer to Thompson/Shuswap Field Services Health & Safety Program, 2002/03 - "Written Work Procedures" (Page 4) for specific committments. C.3 Have you reviewed supplementary instructions for routine activities with your workers to confirm they understand applicable safe work procedures? Ask for applicable documentation. Ask workers which supplementary instructions have been reviewed? OSH Standard 103 Section 2.3 & Sup. Wkr. SC KSR This question cross-references question C-2 above. Various "high level" reviews occur (SPR's; LOO's; etc ). The document source for this Audit question was satisfied through documented OSH meeting minutes. Element C Safe Work Procedures C.4 Have new or transferred workers been made aware of hazardous conditions or unusual work procedures? Ask for proof of this orientation (documentation). Confirm with new or transferred workers. [Wkr.] OSH Standard 103 Section Sup. Wkr. Documentation of this criteria was inconsistent. Interviews did indicate the existence of an informal process. Element D Instruction & Training D.1 Have you ensured that your workers have received sufficient instruction and training to perform their jobs in a safe manner? Ask for documented evidence that workers have received appropriate Instruction & Training Ask workers if they have been trained to perform their tasks safely or special activities competently (e.g. safety committee involvement, incident investigations & inspections). V3 Ask workers if they have any outstanding safety training or training needs & whether it has been scheduled. OSH Standard 104 Section 1.1 & Sub-section Sup Wkr. SC KSR Element D Instruction & Training D.2 Have you received formal safety management training to enable you to fully

6 understand and execute your safety responsibilities? Ask manager to produce evidence (documentation) of this training. Ask manager if completed training has enabled him/her to fully understand & execute their safety responsibilities. OSH Standard 105 Sections 2.1 & 2.2 & Safety Leadership Recommendation 8 Doc Int Obs Value Score N/A Verification Mgr. D.3 Do you maintain up-to-date records for each worker at this location identifying the OSH instruction or education/training received and the date it was provided? Ask manager to provide instruction/education/training records. OSH Standard 104, Section 1.1 & Sub-section Wkr. Element D Instruction & Training D.4 Are current records of each worker s safety education and/or training available to workers? Ask manager to see copies of education/training records available to workers. Ask worker(s) if current education/training records are available to them. OSH Standard 104 Sub-section WCB OHSR Section 4.16 "Training" Sup Wkr. D.5 Do your workers understand their duties and responsibilities in the event of an emergency? Ask manager how he/she ensures that workers understand their duties & responsibilities in the event of an emergency. Ask worker(s) to describe their duties & responsibilities in the event of an emergency. OSH Standard 104 Sub-section Sup. Wkr. Ensure that all workers are familiar with the emergency procedures for their headquarters and areas that they work in.

7 D.6 Do you have a safety orientation program for all new or transferred workers? Review documentation for safety orientation training (must include all applicable Local Operating Orders (LOOs)). (Pre-audit Activity) Interview/ask new or transferred workers about their safety orientation. OSH Standard 104, Sub-section Wkr. This Audit Protocol question cross references question C-4. Documentation of this criteria was inconsistent. Interviews did indicate the existence of an informal process. Ensure consistent implementation of the T & D Orientation Checklist Form for each new or transferred worker. Element E Supervision E.1 Do you understand your supervisor responsibilities with respect to the local Occupational Safety & Health program? Ask manager if he/she knows their responsibilities: OSH Standard 105 Section 2.2 WCB OHSR Section 3.3 "Contents of Program" Mgr. E.2 E.3 Do you have documented Key Performance Indicators (KPIs) related to the Area Manager's KPI's (between Sr. Vice President and Area quality of effort in improving workplace safety through work site visits? Mgr.) were not provided to the Audit Team. Ask to see KPI (should indicate manager responsibility & measurements). Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! Do managers reporting to you have Key Performance Indicators (KPIs) related to Confirmed as: 1 Worksite Inspection and 1 Worksite Audit per quality of effort towards improving safety in the workplace through site visits, worker per month for each Manager. workplace inspections and proactive safety discussions? Ask to see KPIs or other related materials with respect to their commitment to safety. Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only!

8 Element E Supervision E.4 Do you proactively discuss safety issues with your workers? Emphatic "yes". Manager must be able to provide specific examples. Ask workers if their manager is available to discuss safety issues with them & whether they have specific examples. Safety Leadership Recommendation N/S Wkr Safety Leadership Question - Info. Only! E.5 E.6 Do your line managers and workers with supervisory responsibilities understand their responsibilities with respect to the local Occupational Safety and Health program? Ask workleader/subforman if they know of their responsibilities (e.g. month inspections to confirm safe working conditions, safe work practices are understood & applied, performing incident investigations, etc.). Ask supervisors to list their responsibilities (for example: in your monthly safe work practices/safe working conditions inspection, can you confirm safe work practices are understood & applied). OSH Standard 105 Section Sup. Do you attend local safety related meetings? Ask manager to provide documentation (e.g. meeting minutes). Ask workers if their manager or supervisor attends local safety related meetings. OSH Standard 105 Section Sup Wkr SC KSR Yes: Area Manager maintains this as an "expectation" of his first line managers. Also, at a Subforeman/crew leader level, Crew Leadership Training was provided. Element E Supervision E.7 Do you participate in safety education and training? Check meeting minutes &/or training attendance records to confirm manager's attendance. (Prep) Ask workers whether their manager participates in safety education & training. OSH Standard 105 Section Sup. Wkr. Managers' attendance at safety education and training sessions requires rigorous documentation.

9 E.8 E.9 Do you intervene whenever you observe or receive a report of an unsafe act or condition? Ask manager to provide an example (preferably documented). If no documentation is available, ask worker to confirm the Manager's example(s). OSH Standard 105 Section Sup. Wkr. Do your supervisors (sub-foreman/workleader) intervene whenever they observe or receive a report of an unsafe act or condition? V3 Ask manager to provide an example (preferably documented). Ask supervisors to provide an example (preferably documented). If no documentation is available, ask workers to provide example(s). OSH Standard 105 Section Sup Wkr Element E Supervision E.10 Is safety performance, focusing on safety activities, a component of the Yes. However, consistency must be ensured amongst managers. manager s performance contract and reviewed at each level of the management hierarchy? Review typical management format. (Prep) Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! E.11 Have KPIs been established which define the activities that managers will Yes: Field Methods Inspections; Workpractice Audits; Employee undertake to drive their organization toward meeting their safety improvement? Development Plans (EDP's); Crew Leadership Training. Review annual safety plan. Does the plan include specific activities to address continuous improvement? Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only!

10 E.12 Do you know your LoB's annual set of safety improvement indicators? Verbal communication, possibly review local safety statistics report or trend. Safety Leadership Recommendation 5. No. LoB annual set of safety improvement indicators is not well understood at a line manager level N/S Mgr. Safety Leadership Question - Info. Only! Element E Supervision E.13 Do you use leading indicators to communicate safety performance within your No. Responses to this question yielded a mixture of results. business unit? Ask for specific examples. Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! E.14 E.15 Would your workers support the statement that you are visibly active Emphatic "Yes". Well done first line managers. and supportive of safety at this site? Confirm with workers. Safety Leadership Recommendation N/S Sup. Wkr. Safety Leadership Question - Info. Only! Are you familiar with the hazards of all the tasks associated with the work at this headquarters? Ask for specific example(s). (Prep) OSH Standard 105 Section 2.2 Doc Int Obs Value Score X N/A Verification Sup. Wkr. Element E Supervision E.16 Are the sub-foremen/workleaders that report to you familiar with the hazards of the tasks associated with the work at this headquarters? Ask for specific example(s). OSH Standard 105 Section Sup. Wkr.

11 Element F Inspections F.1 Do you conduct monthly inspections of work performed under your authority to confirm that safe work practices are being applied and safe work conditions are maintained to BC Hydro standards? Can the manager produce monthly inspection reports? (e.g. form 80495, or "office Inspection Form"). (Prep) OSH Standard 106 Section 2.2 & Sup. F.2 Is there a safety observation process in which personnel at work are observed and assessed by others to identify whether safe work practices are being followed? Safety Leadership Recommendation 4 Doc Int Obs Value Score X N/A Verification N/S Sup. Wkr. Safety Leadership Question - Info. Only! Element F Inspections F.3 Following the completion of a safe work practices inspection, do you discuss your findings with the workers, positively recognizing good work practices or correcting deficiencies as necessary? Ask workers if the supervisor discusses work practice inspection results with them. OSH Standard 106 Section 2.1 & Sup. Wkr. F.4 Do you perform inspections as required by the local safety plan? Obtain copies of the inspection reports/documentation. OSH Standard 106 Section 2.2 OSH Standard 102 Section & Appendix Mgr. Provide documentation to support the OSH plan listing of inspections, as per OSH 102, Section and appendix 1. Refer to Thompson/Shuswap Field Services Health & Safety Program 2002/03 "Workplace Inspections & Equipment Maintenance" (Page 6) for committments. F.5 Do you document deficiencies that are identified during your inspections? Refer to OSH 106 Section 2.2 and OSH 102 Section Evidence of documentation of deficiencies that have been identified during Appendix 1 for the details of what is to be inspected as per the inspections. OSH plan. Those items that are to be inspected must be OSH Standard 106 Section 2.2 documented, and the inspections are to be reported in writing to the local Manager and the OSH comittee Mgr. Element F Inspections F.6 Are deficiencies identified during inspections assigned a priority for correction? For Field Work Methods - Safety Procedures Inspections,

12 Check safety meeting minutes or inspection records to see if deficiencies have been corrected or assigned a priority for correction and a person accountable for corrective action. (Pre-audit activity) OSH Standard 106 Section 2.2 & Sup. Wkr. deficeincies are dealt with immediately. However, there was no documentation in support of this requirement for the inspections required in the OSH plan. If high risk deficeincies are identified, they are dealt with immediately. F.7 Are WCB inspection reports managed in accordance with OSH Standard 106 Section 2.7? WCB inspection reports are forwarded to the appropriate manager, Coordinator of Safety & Health, Safety Committee or Key Safety Representative & Corporate Safety. (Pre-audit activity) V3 WCB Inspection reports posted for a minimum of seven (7) days or until When required Notice of Compliance (NOC) is sent to the WCB & posted by OSH Standard 106 Section 2.7 WCB OHSR Section SC KSR Element G Hazardous Materials G.1 Do you have a current inventory of all hazardous materials at each work site? Ask to see hazardous materials inventories. Must be site-specific. Note: The BC Hydro MSDS database does not qualify as a hazardous material inventory. To verify, check a sample of at least 10 hazardous materials or 10% of the inventory (which ever is higher) in the workplace & confirm that they are included on the inventory. Hazardous materials present & the hazardous material inventory must have a 90% correlation. (Prep) V3 Does this inventory include the storage, use, handling locations of the hazardous materials? (This applies for emergency response considerations). OSH Standard 107 "Hazardous Materials" referring to OSH Standard 301 WHMIS & Hazardous Materials Section 2.1 & 2.3 OSH Standard 505 "Fire & Safety Plans for Buildings" Sup. Wkr. With the exception of one manager's locations, current hazardous materials inventories could not be provided. Findings did not reflect requirements of Thompson/Shuswap Field Service's Health & Safety Program 2002/03 "Hazardous Materials" (page 8).

13 Element G Hazardous Materials G.2 Are the Material Safety Data Sheets (MSDSs) or technical data sheets for the hazardous materials in your inventory available to workers that may be working with or in close proximity to the hazardous materials? Verify list of inventory (from Question G.1) with data sheets. Ask manager to demonstrate how MSDSs & technical data sheets are made available. V3 Verify that the MSDSs & Technical Data sheets are readily available. (may be a pre-audit activity). Focus on largest volumes & more frequently used products. V4 Ask workers to demonstrate how they would access MSDSs or Technical Data. This could include hardcopies or electronic access. OSH Standard 107 "WHMIS & Hazardous Materials" refers to WCB OHSR Section 5.2 "General Information Requirement" Sup. Wkr. Element G Hazardous Materials G.3 Have the hazardous materials at each work site been reviewed and evaluated to determine whether they present a significant risk to the workers who are involved in the handling, use and storage of these products? Ask manager for documentation of the hazardous materials inventory review process (e.g. meeting minutes, monitoring/sampling data). Ask workers if they know of the products that they handle present a significant risk &, therefore, require special precautions/procedures. OSH Standard 107 "WHMIS & Hazardous Materials" refers to OSH Standard Sup. Wkr There was no evidence of a documented review. Each location must develop current hazardous materials inventories, review and evaluate each hazardous product and determine whether they present a significant risk to workers.

14 Element G Hazardous Materials G.4 Do you have safe working procedures in place for storage, handling and use of Develop procedures in accordance with criteria established in hazardous materials identified in Question G3? question G-3 above. Ask manager for examples of hazardous material safe work procedures. Ask workers if they are familiar with the safe work procedures for the materials they are working with. V3 If there are no examples of work procedures available, ask workers if they know how to protect themselves when handling hazardous products. To verify, select 5 commonly used products form the inventory & ask workers what precau personal protective equipment they use when handling the product &/or in the event of an emergency or spill (Conditions will depend on local use & handling of the hazardous materials). OSH Standard 107 Section 2.1 to Sup. Wkr. Element H Monitoring the Work Environment H.1 Have you identified and documented all chemical, biological, physical hazards at each work-site? Consider the workplace environment & ask manager for documentation (e.g. surveys) that the applicable hazards have been identified. [Mgr] Ask worker(s) if they are aware of any hazard(s) that may affect safety or health in their work location. [Wkr] OSH Standard 108 Section 2.1 & 2.2 WCB OHSR section 5.53 'Workplace Monitoring' WCB OHSR section 5.54 'Exposure Control Plan' Sup. Wkr. During the Audit, there were some examples of steps being taken to identify, assess and control hazards (ie: rodent control in a substation; rodent control on a transport boat; vehicle noise measurements). However, there is no formal proactive process for identifying, assessing, controlling and documenting hazards (ie: asbestos, confined spaces, mercury, noise sources, lead paint, heat and cold stress, etc...).

15 Element H Monitoring the Work Environment H.2 Have hazards identified in Question H1 been evaluated to determine if controls are required to protect workers? Ask manager to see documentation of monitoring/surveys that have been carried out at the work site(s). Examples include noise surveys, asbestos risk assessments, confined space, hazard assessments, exposuremonitoring data, ergonomic risk assessments.[mgr][wkr] (Pre-Audit activity) Check monitoring & training records & safety meeting minutes. OSH Standard 108 Section 2.3 WCB OHSR section 5.53 'Workplace Monitoring' WCB OHSR section 5.54 ' Exposure Control Plan' Sup. Wkr Refer to comments in H-1 above. H.3 Have you implemented controls to protect workers from significant safety and health risks identified in process referred in Question H.2.? Ask manager to provide examples of controls. [Mgr] OSH Standard 108 Section 2.4 WCB OHSR section 5.53 'Workplace Monitoring' WCB OHSR section 5.54 'Exposure Control Plan' Sup. Wkr. Refer to comments in H-1above. Element H Monitoring the Work Environment H.4 Have you explained the results of the evaluation of identified biological, chemical and physical hazard(s) and the required control measures to your workers? Ask manager for evidence (e.g. list of hazards & control measures). [Mgr] Ask workers for confirmation of safety education & training received for the correct use of required controls. [Wkr] OSH Standard 108 Section Sup. Wkr. Refer to comments in H-1 above.

16 Element I First Aid I.1 Do the first aid facilities including the equipment and supplies at this headquarters, meet the basic requirements of WCB OHSR Part 33.2 and OSH Standard 109 First Aid? The first aid equipment e.g. first aid kits are readily available & easily located in buildings & vehicles. {SC, KSR] There is documentation of a monthly inspection of First Aid kits, the contents are complete & in good condition. [SC, KSR] WCB OHSR "Basic Requirements" Section 33.2 OSH 109 "First Aid" Section SC KSR NOTE: This question relates to the First Aid room located at the Kamloops Office only. Field level First Aid kits must be inspected on a monthly basis, and documented (Stationary Form must be attached to field level First Aid kits as per OSH Standard 109, Section 2.8.4). Element I First Aid I.2 Have you retained on file at this headquarters, minor work related injury or NOTE: At the Kamloops Office only, 10 years of First Aid illness reports or treatment records for the past 10 years? records are retained in the First Aid room. However, there were Review first aid treatment record book or file of minor injury or illness no First Aid records in the field offices. Ten years of First Aid forms as required by OSH Standard 109, Section 2.3 & the WCB OHSR part 33.6 [Mgr] records must be maintained at each field office. OSH Standard 109 Section 2.3 WCB OHSR Section 33.6 I Mgr. Have you reviewed the first aid records with the Safety Committee or key safety representative(s) during the past 12 months? Examine the safety meeting minutes for the past year for confirmation that the first aid treatment records have be reviewed. If a First Aid Treatment record book is used e.g. in a First Aid room or dressing station, there is evidence it has been reviewed. OSH Standard Section SC KSR There is no evidence of the annual review of the First Aid records.

17 Element I First Aid I.4 Are there clear instructions for contacting a first aid attendant at this headquarters? Instructions on how to summon first aid assistance should be available to each worker at their workplace, for example a decal on each telephone. Ask worker(s) to describe how they contact a first aid attendant. WCB OHSR Part 33.3 OSH Standard 109 Sub-section Wkr. SC KSR I.5 Are there clear instructions and directions to the first aid facility, posted for workers throughout this headquarters? Visually inspect the work areas to determine there are an adequate number of signs posted throughout the workplace. Ask worker(s) to describe where the first aid facility is located. WCB OHSR Part 33, Schedule 1 Table 3 or Wkr. SC KSR Element J Incident Management System J.1 Do you ensure that all Level 1 and Level 2 incidents that occur at job sites under your authority are investigated? See evidence of investigation of incidents - completed Incident Report versus form (Pre-audit activity) Compare completed reports with injury statistics of local incidents. (Pre-Audit Activity) V3 Ask workers whether or not all incidents have been investigated. OSH Standard 110 Section Workers' Compensation Act, Division 10 Section 172 & Wkr. J.2 Do you immediately initiate the investigation of Level 1 and Level 2 incidents that occur under your authority? See evidence for prompt investigation of incidents. Compare dates & times of incident with respect to investigation. Review reports of local incidents. OSH Standard 110 Sub-section Sup. Wkr Element J Incident Management System

18 J.3 J.4 Do you involve a worker familiar with the work, or a safety committee representative or key safety representative in your investigations? Ask manager to identify workers, committee representatives or key safety representatives that participated in investigations. Ask workers to identify the individuals involved in incident investigations. Review local site reports of incidents. (Prep) WCB Act Division 10 Section 174 "Investigation Process" Wkr SC KSR Based on the results of incident investigations, do you develop recommendations for corrective actions to prevent future incidents of a similar nature? Examine investigation reports for presence of corrective actions plans (CAPs). CAPs should satisfy SMARTER acronym. (Pre-audit Activity) V3 Ask workers to describe the process used to review incident investigation Review safety meeting minutes. OSH Standard 110 Section Safety Leadership Recommendation # Wkr. SC KSR Element J Incident Management System J.5 Do you implement corrective actions where they are necessary? Manager must provide examples including documentation or scheduled actions. V3 Examine status of corrective actions. Review action plan schedule. Worker's Compensation Act, Division 3, Part 115(2)(a) Worker's Compensation Act, Division 10, Part Wkr. SC KSR For the Incident Reports provided during this Audit, the status of Corrective Actions could not be confirmed in documentation.

19 J.6 Do you ensure that relevant lessons learned from an investigation are shared with the rest of the organization? Examine corporate incident summary report(s) to ensure that locally produced investigation reports are made available to others in the organization. Ask manager to provide an example of an incident report. OSH Standard 110 Sub-section Wkr. SC KSR Element K Occupational Health & Safety K.1 Does your health and safety committee structure reflect the standards of your Line-Of-Business? Manager should be able to describe how his/her work unit fulfills their commitment to the Line-Of-Business safety committee structure. OSH Standard 111 Section 2.1(There may be a T&D Safety Program Mgr. Element K Occupational Health & Safety K.2 If there is a Health & Safety Committee at this location/facility, does it meet monthly? See health & safety meeting minutes. (Pre-audit activity) OSH Standard 111 Section 2.4. WCB Act Part 3 Division 4 Section Wkr. K.3 Are the minutes of the joint health and safety committee circulated or posted? See circulation or posting of minutes so that all workers can view. OSH Standard 111 refers to Part 3 of Workers Compensation Act Workers' Compensation Act Division 4 Section Sup. W Wkr. SC KSR

20 K.4 Have members of your OSH committee or key safety representatives received training on the purpose, operation and responsibilities of a safety committee? Ask manager to see documentation of committee structure/operations training. [Mgr] Ask safety & health committee members or key safety representative if they received training relative to their responsibilities. [SC, KSR] OSH Standard 111 Section 2.3 " shall receive training" WCB Act Part 3 Division 4, Section 135 "Educational Leave" SC KSR The Audit Team was not provided with records demonstrating that OSH committee members or KSR's receive training on the purpose, operation and responsibilities of a Safety Committee. Element L Records & Statistics L.1 Do you keep safety records on site that comply with OSH Standard 112 Records and Statistics? Refer to OSH Standard 112 for a list of examples of records: - The Annual OSH Plan - The Annual OSH Program Evaluation - Instruction & training of workers - OSH Committee meeting minutes - Inspection reports - WHMIS inventory & Material Safety Data Sheets (MSDS) - Transportation of Dangerous Goods (TDG) records - First Aid records - Incident Investigation records - Hazard evaluation reports - Hazard evaluation & environmental testing reports - Audiometry & other medical monitoring - Maintenance of machinery & equipment (e.g. hoists & cranes) - Maintenance of protective & emergency equipment (e.g. eye wash, air packs, fire extinguishers) - Log books (where appropriate for equipment or vehicles) - Inspection reports by department members, managers, the WCB & other regulatory authorities. OSH Standard 112 Section Mgr. Examples of missing Records consist of: inspection reports for equipment (cranes); WHMIS Inventories and Hazard Evaluation reports. In general, approximately 75% of the required Records & Statistics were demonstrated during this Audit. Ensure that records are maintained in conformance with OSH Standard 112

21 Element L Records & Statistics L.2 Do you review with your OSH Committee incident statistics (at least annually) to identify possible trends that relate to the work-site under your authority? Review committee meeting minutes for evidence that statistics have been reviewed with manager. (Prep) OSH Standard 112 Section SC KSR Audit Team saw evidence of a documented review of Incident Stats by the Thompson - Shuswap Area OSH Sub-Committee. This review needs to also be conducted at the local crew - level safety meetings. L.3 Do you make use of regionally or locally produced safety records and statistics in the development of your annual safety plan? Manager must provide example(s) of linkage between local/regional statistics & annual safety plan. (Pre-audit activity) OSH Standard 112 Section SC KSR Audit Team did not see evidence of the use of safety records and statistics (regional or local) in the development of their annual safety plan. Element L Records & Statistics L.4 Does the site/facility/process have established, known improvement targets in Yes. However, ensure that managers are consistent in their injury rate? knowledge of the improvement targets. Ask to see Line-of-Business metrics. Ask the manager to explain the LoB metrics. Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! L.5 L.6 Does the Line-Of-Business/Corporation have established, known improvement targets in injury rate? Ask to see documentation. Safety Leadership Recommendation 3 Doc Int Obs Value Score X N/A Verification N/S Mgr. Safety Leadership Question - Info. Only! Can site personnel describe how their work group, facility, or process is Yes. During Safety Seminar in Dec.'01, session introductions by performing in safety, and how they compare to others in and outside BC Hydro? D.Maniago (Sr. Vice Pres Field Services), and B.Demerse (Sr. Ask manager, work or safety committee representative. Safety Leadership Recommendation 2 Vice Pres Human Resources), reviewed LoB, Corporate and Industry statistics N/S Mgr. Safety Leadership Question - Info. Only!

22 Element L Records & Statistics L.7 Have medical aid injury rates, or all injury rates, been made available to your Yes. business unit and have they been raised to the same importance as disabling injury rates? Ask manager for evidence. Safety Leadership Recommendation N/S Mgr. Safety Leadership Question - Info. Only! Element M Safety Recognition M.1 Is there a safety recognition program in place at this facility? OSH Standard 113 Section 2.1 Doc Int Obs Value Score N/A Verification Wkr. Element N Job Planning & Instruction N.1 Have there been pre-job conferences with your workers and/or contractors Facilitation of pre-job conferences is done well. over the past year? Manager should be able to show evidence of pre-job conferences for work performed. OSH Standard 115 Sub-section 2.4.1, & 2.5.2, WCB Act Division 3 Section Wkr.

23 N.2 Do these pre-job conferences include a review of site-specific hazards, emergency procedures and worker safety concerns? Ask for evidence & review pre-job conference minutes/notes for verification that safety issues have been addressed. OSH Standard 115 Section 2.1 & 2.2 & Sub-section Mgr. Element N Job Planning & Instruction N.3 Do you or your delegate participate in pre-job conferences with the representative workers involved in the job? Ask manager for evidence or to produce copies of pre-job Conference minutes/notes. OSH Standard 115 Sub-section Sup. Wkr. N.4 N.5 Do your workers conduct tailboard meetings prior to commencing work? Manager should be able to produce evidence (e.g. record, meeting minutes or verbal communication). [Mgr] Ask workers about tailboards & review meeting documentation. [Wkr] OSH Standard 115 Sub-section Wkr Have your workers received training and instruction in conducting effective tailboard meetings? Ask to see records/documentation of this training. (Pre-audit activity) OSH Standard 115 Sub-section Wkr. Excellent demonstration of tailboard process in this Field Services Area.

24 Element O Contractor Safety Management O.1 Have you ensured that your site is free from all reasonably foreseeable health & safety hazards that or that sufficient barriers are in place for all non-bc Hydro persons coming to your site? Look for any documentation that lists hazards that have been identified &/or observe any barriers or warning signs/marks. OSH Standard 116 Sub-section 2.1.1(a) Mgr. Element O Contractor Safety Management O.2 Have you ensured that all known hazards are communicated to non-bc Hydro persons before they are allowed to access the site? There should be some record of the supplementary safety instructions supplied to contractors. V3 Ensure non-bc Hydro persons are receiving local component. Verify in Pre-job documentation. Examine PSSP Local Component sheet & verify PSSP authorization for contractors presently on site. V4 For other visitors examine other records if available. (Pre-audit activity) OSH Standard 116 Sub-section 2.1.1(b) Sup. Element O Contractor Safety Management O.3 For all persons or contractors not considered "independent", do you ensure they are properly trained & supervised? Ask what is common practice for following safe work procedures & supervision of persons/workers/visitors who wish to access the premises? OSH Standard 116 Sub-section 2.1.2(a), Sup.

25 O.4 If you have a supplier(s), do you ensure the supplier(s) have a program or process in place to meet & maintain their responsibilities as set out in Sub-section 2.1.7? Does any potentially hazardous product/equipment come with directions on its safe use? Is the product/equipment properly labeled in accordance to federal & provincial enactments? V3 If required under a leasing agreement, do you view maintenance records to ensure the equipment is in safe condition. OSH Standard 116 Sub-section & Mgr. Include "suppliers" in your local contract management process as per the requirements of OSH 116. Element O Contractor Safety Management O.5 If BC Hydro acts a prime contractor, do you ensure site safety coordination for all workers in the defined multiple-employer workplace? Review records of site safety coordination activities as may be established in meetings, tailboards, or other method. OSH Standard 116 Sub-section 2.1.6; Appendix Sup. Document referenced was: Illicillewaet Sub pre - job conference. O.6 If an independent contractor is the assigned PC, do you ensure that the items required in Sub-section are completed? Ensure a written agreement is in place between BC Hydro & the contractor for prime contractor responsibilities: the name of the prime contractor is posted at the M.E.W. Determine that the PC appoints a qualified Site Safety Coordinator with adequate knowledge, training & experience. V3 V4 Ensure that an OH&S program has been submitted by the prime contractor. Review records that indicate the prime contractor's site safety coordination activities have been checked. OSH Standard 116 Sub-section 2.3.3; Appendix Mgr. Sup.

26 Element P Protection of Workers From Violence P.1 Do you assess the risk for violence to workers at every place of work under your authority? Ask to see evidence & report provided to management. OSH Standard 117 Section 2.2 WCB OHSR Section 4.28 "Risk Assessment" Mgr. The Audit Team did not see a completed, documented assessment for risk for violence to workers, as per OSH 117. NOTE: OSH Plans contained a two page assessment protocol (Protection From Violence In The Workplace Risk Assessment Checklist) as an attachment to the overall annual Plan. P.2 Do assessments of risk for violence in the workplace involve members of the safety and health committee, key safety representatives and/or workers familiar with the work? Ask safety & health committee or key safety health representative(s) &/or workers to describe their involvement in assessing the risk(s) at this location. OSH Standard 117 Section Wkr. SC KSR Document the "process" for deriving the risk of violence to workers, where required. NOTE: OSH Plans contained a two page assessment protocol (Protection From Violence In The Workplace Risk Assessment Checklist) as an attachment to the overall annual Plan. Element P Protection of Workers From Violence P.3 Have you informed workers about violence in-the-workplace risks associated with the work they perform and trained them in how to deal with these risks? Obtain evidence by confirming with manager. [Mgr] Obtain evidence by confirming with workers. [Wkr] OSH 117 Section 2.6 WCB OHSR Section 4.30 "Instruction of Workers" Wkr. Refer to P - 1 and P - 2 above. P.4 Do you have a protocol to address violence in the workplace at sites under your authority? Manager should be able to detail this protocol. Use OSH Standard 117 Section 2.7 "Response to Incidents" as a guideline. OSH Standard 117 Sub-section 2.5 WCB OHSR Section 4.29 "Procedures & Policies" Mgr Refer to P - 1 and P - 2 above.

27 P.5 Have violence in the workplace assessments been reviewed by you and workers under your authority within the last year? See documentation in safety meeting minutes. (Pre-audit activity) Where applicable, review documentation of corrective measures for any incident that have been identified (reported on form 80427). (Pre-audit activity) OSH Standard 117 Sub-section Wkr. Refer to P - 1 and P - 2 above. Element Q Workers Working Alone Q.1 Have you identified all categories of work involving hazardous job activities where workers are working alone? Review location's hazardous activities documentation (OSH Standard "Employees Working Alone" Sub-section & 1.3.2). OSH Standard 119 Section 1.3 WCB OHSR Section 4.21 "Working Alone or in Isolation" Sup. Wkr. Q.2 Q.3 Do you have documented procedures in place to address employees working alone? Ask to see worker-check procedure & log. (Pre-audit activity) OSH Standard 119 Section 1.2 WCB OHSR Section 4.21 "Working Alone or in Isolation" Sup. Wkr. For hazardous jobs, have you developed established contacts for workers working alone? Review emergency contacts. At some headquarters, local procedures may apply. OSH Standard 119 Section 1.4 WCB OHSR Section 2.32(3) "Procedures" WCB OHSR Section 4.21(3) "Procedures" WCB OHSR Section 4.22 "Training" WCB OHSR Section 4.23 "Annual Review" Wkr.