SENIOR PROJECT MANAGER

Transcription

1 POSITION Reports To; Direct Reports; Key Relationships; SENIOR PROJECT MANAGER Regional Construction Manager Site Managers, other staff allocated to assigned projects Project Directors, Clients, Consultants, Quantity Surveyors, Estimators, Finance Team, People and Safety Team, Sub Contractors and Suppliers VISION AND VALUES Our Vision: To be New Zealand s best commercial project delivery and construction company. Our Values: Pride, Passion and Excellence Pride in Passionate about Excellence in Constructing great buildings Being open, honest and transparent Being part of a highly successful and growing company Our reputation and our brand Work safe, home safe Exceeding our client expectations Developing our people; our skills and careers Motivated, engaged and empowered teams Delivering outstanding quality buildings Building relationships and communication Meticulous project planning and reporting Everything we do POSITION SUMMARY AND OBJECTIVES The Senior Project Manager is responsible for the successful delivery (including the defects liability period) for construction projects which are assigned to them. Senior Project Managers are expected to demonstrate and apply exceptional leadership, communication, planning, technical knowledge, innovation and commitment to generate the following outcomes on all projects assigned to them; Positive and reciprocal relationship developed with the client, consultants and other key project stakeholders & maintained throughout the full course of the project Project profit margins which exceed the forecast margin level. Projects completed defect free ahead of the contractual requirements in relation to completion. Projects completed in a safe manner, in which no person is hurt and no property is damaged. Senior Project Managers are also expected to conduct themselves in a manner which positively promotes Leighs Construction as a high calibre construction provider and assists in the achievement of our mission and vision statements. 1

2 SUMMARY OF DUTIES AND EXPECTATIONS Outlined below is a general summary of duties and expectations which are a requirement of this role. This listing should not be read as a limit of duties or as an exhaustive list, it is intended to record minimum requirements and the general theme of the role. Leadership Effective communication, actions and commitment which demonstrate leadership to all project staff and stakeholders, which results in a culture whereby all project participants are committed to completing the project to a high standard of finish ahead of the required completion date. Project Procurement Providing preliminary planning, programming and methodology development input to tendered and negotiated construction opportunities. Working with the estimator in establishing the sub contractor and supplier procurement plan and negotiating with preferred subs and suppliers. Conducting & documenting pre acceptance meetings Acceptance of sub contractors and suppliers, and the approval and signing of sub contract agreements, in keeping with the defined delegated responsibility policy. Project Planning Preparation of a detailed, well considered and achievable master construction program and target programme, completed within two weeks of the project start date. Regularly updating and tracking of the master program through to completion. Distribution of the program, and filtered specific programs on a regular basis along with appropriate communication with project stakeholders, staff, sub contractors and suppliers, in a manner which promotes completion ahead of the contractual requirements in relation to completion. Development of action plans to address time issues that may arise through the course of a project. Understand the contractual requirements in relation to delays and claim extension of times as may be appropriate and in accordance with company policy. Development, documentation, implementation and management of key task methodologies. Identify project risks and develop mitigation strategies. Conduct and minute project meetings, sub contractor meeting and others as required for the effective running of the project. Documentation, Change Management and Financial Management Management of all drawings and specifications in accordance with the companies policies, and ensuring that the correct documentation is being used by all project participants throughout the course of the project. The distribution, generation and collation of all documents relating to project changes. Maintain a register of all contract instructions and sub contractor charges. Maintain effective & appropriate communication with all project participants, and ensure that the RFI, NTS and other registers are correctly maintained. In conjunction with the assigned project QS, ensure that variations are priced, submitted and approved in compliance with the requirements of the contract and which maximise our contractual entitlement. In conjunction with the assigned project QS, ensure project payment claims are accurately calculated, submitted and processed in compliance with the requirements of the contract and company policy and directives in relation to cashflow. Check, approve and sign off all project expenditure invoices. 2

3 Quality Assurance Compiling and implementing a quality assurance plan in compliance with the companies policies ahead of project commencement. Ensure that the quality assurance plan is carried out fully, effectively, and maintain comprehensive records. Delegate responsibility to appropriate staff and project participants to carry out quality assurance checks and ensure works are compliant. Personally carry out inspections as required and as deemed appropriate to ensure that the works are completed in accordance with the requirements of the contract. Issue and sign the project producer statement. Health and Safety Conducts a site establishment audit before work commences on site Creates an environment where, through individual example and leadership, all employees, contractors, suppliers, visitors and the community recognise that occupational H&S is an integral part of the project s everyday business Reinforces to all supervision employees and employees their individual responsibilities and involvement in day to day safety Forms part of the Leighs HSE management committee Ensures systems are in place, and followed, so that all phases of a project are issued, evaluated and managed effectively with respect to safety Ensures that where works packages are let, systems are in place so that contractors are evaluated and managed to ensure they are appropriately skilled and able to deliver services effectively and safely Ensures systems are in place so that subcontractors provide relevant H&S procedures and documentation prior to the commencement of works Ensures systems are in place so that changes to legislation are considered and included in the Leighs SSSP Ensures systems are in place so that changes to legislation and the SSSP are considered and included in the HSE management plan and each of its appendices Regularly reviews the project risk register and ensures high risk tasks are critically reviewed and effective controls are implemented Liaises with the principals of contracting companies to ensure their employee deliver on site services effectively and safely Ensures site managers and employees are adequately trained in all HSE matters Determines what will be required to provide adequate first-aid facilities, appliances and requisites for each project Ensures all employees adhere to H&S procedures and policy statements Takes disciplinary action where employee do not conform to safety requirements Ensures adequate resources are available to enable achievement of a high standard of safety throughout the company Ensures customer, supplier and subcontractor communication and interaction occurs regarding HSE requirements, expectations and assurance Ensures any accident, incident or ill health is reported, investigated, and that the enforcing authority is notified when required and advised to do by H&S Manager Ensures personal protective equipment required by the workforce is provided, used and stored in accordance with supplier s instructions and good practice Assists in project close-out meeting to capture lessons learnt and produce close out report Assists with scheduled safety audits Ensure safety walks are carried out and monitors the identification and completion of corrective actions 3

4 Actively works towards the elimination of workplace injuries Team Management Work with Project Director or Regional Construction Manager to define resource requirements and compile appropriate teams of people, sufficiently skilled to successfully deliver the project. Work with Project Managers to ensure other project staff are properly allocated for the most efficient construction of the works. Work with Project Director or Regional Construction Manager to ensure that appropriate direct labour is allocated to a project, and ensure that the required levels of output are obtained from all staff. Work closely with allocated Project Director or Regional Construction Manager to ensure that day to day management issues are managed appropriately and in a timely manner. Undertake performance reviews for all allocated staff including Site Managers, Supervisors, CMC s, Project Engineers. Ensure clear performance standards are communicated to direct reports. Actively participate in the monthly Project Managers Meetings Ensure teams have clearly defined KPI s for each project which align with business objectives. Work with the Project Director or Regional Construction Manager and People and Safety team to identify and support the active development of trade staff, especially Leading Hands and Supervisors With guidance from the People and Safety team, conduct all disciplinary actions as may be required. Reporting Weekly labour allocation. PCG progress reports. Monthly project report. Other reports as may be required from time to time. KEY PERFORMANCE INDICATORS Practical completion certificate date in relation to the contractual completion date. Project profitability in relation to the forecast margin. Number of site incidents and accidents. Site H&S and QA compliance audit results. Client and key stakeholder surveys, to be conducted at 60% completion, completion and expiry of defects liability period. The number of defects outstanding beyond completion. The manner in which the PM carries out his duties and fulfills the position objectives. Aims for exceptional project delivery whilst actively incorporating H&S practices Actively works towards the elimination of injuries, risks, hazards etc Ensure that all employees are informed of significant hazards, relevant control measures, and emergency procedures that are associated with their work together with those procedures developed to prevent contamination of the environment Complies with legal obligations and safety requirements Follows company policies and procedures Review hazard and risk identifications, task analysis and discuss outcomes with staff at toolbox meetings 4

5 PERSON SPECIFICATION Trade or Academic Qualifications Tertiary qualification in construction preferred Experience 15+ years construction experience, including 5 years experience in a similar role managing $20- $200 million projects Strong track record of project management Technical expertise in construction management Skills and Competencies Excellent interpersonal skills with an ability to lead and persuade Strong leadership and management skills with the flexibility to change the scope of role with each individual project A detailed and considerate understanding of client needs and preferences Innovative, lateral thinker Strong, clear communication skills Commercial acumen, costing and estimating skills, supply chain management Patience and resilience Commercial negotiation and due diligence Sharp eye for noting detail and accuracy Results driven, motivated, solution focused Well organised with a natural ability to multi-task ACKNOWLEDGEMENT AND ACCEPTANCE OF POSITION DESCRIPTION: Signed: Date: Manager Employee 5