Schools HR Advice and Support Service

Transcription

1 Schools HR Advice and Support Service The ODBE Service The DBE s unique, unlimited HR Advice and Support service provides you with prompt, pragmatic and reliable advice by phone, and face-to-face. It is available as an additional service to schools through the ODBE Service Level Agreement. Now in our third year, we offer an even wider range of services and partners with no increase in prices. You have a choice of contracts, all providing excellent value for money. We will be continuing to develop the service as part of our flexible offer together with further partnerships and training. Why Use the ODBE HR Advice and Support Service? I am your dedicated Adviser giving professional, practical and friendly advice. This means you know who you will speak to and you are guaranteed continuity. You will also benefit from back-up a large HR team embracing different specialisms. I work across nine local authority areas and have all the skills and experience you would expect from your HR Advice provider. I will reflect your values and work with integrity and respect to find solutions that are right for your school in what can be very challenging situations. Being part of the ODBE I work closely with your School Link Adviser. This means I will get to know your school s needs really well and provide a joined-up approach specific to your needs. I can also access additional specialist support on your behalf as required. I am flexible and advise on anything from a tricky employee relations issue to drafting new policies. You can access the service by phone or or I m happy to come to your school. I can provide bespoke services to suit your school s needs and you can choose from a range of contract lengths. We guarantee to hold our very competitive prices for the duration of your contract. You can also benefit from the discounted services available from our carefully selected partners. So you get great service at affordable prices. Your HR Adviser: Tim Barnett, Chartered Fellow CIPD I lead the HR Advice and Support service. I am an experienced HR adviser and a fully-qualified Fellow of the Chartered Institute of Personnel and Development (Chartered FCIPD). My HR expertise has been gained across a wide range of organisations in both the public and private sectors. These include education, Safeguarding and local government. I currently acts as HR Director to a school-led Multi-Academy Trust. For further details on how we can help you please ring Tim on , mobile: or tim.barnett@oxford.anglican.org

2 What s Included? Advice and guidance The HR Advice and Support service gives you extensive advice by , phone and face-to -face at your school. I will visit your school to support you with formal meetings with employees and unions. I will also work with you on more complex cases until they are resolved. All the following are covered: Recruitment processes Pre-employment processes Pay and salary progression Conditions of service Equality/diversity Job descriptions Absence and attendance Performance management Policy development and review Complaints and allegations Discipline, capability, grievance Safeguarding Change management Transfers and TUPE Redundancy and exits Employee relations/industrial action Disability and reasonable adjustments Support for new members of SLT Liaison with Occupational Health (a partner OH service will be available soon see below) Contracts new for 2018! Issue new contracts and contractual changes Reflect your local terms and conditions eg Bucks Pay, MK local agreement Policies and job descriptions Extensive library of policies agreed with unions at the originating authority Example job descriptions from the local authorities in the Diocese Template documents and toolkits including model letters

3 Attendance at meetings and hearings and drafting outcome letters Misconduct, Capability, etc Staff consultation Meetings with unions You will also receive: An initial visit to understand your requirements and discuss your particular needs Newsletters with developments affecting you Our Simple Guides for Busy People legal updates and good practice notes Discounted rates for our training Courses offered on employment law and good practice Bespoke courses Standalone Services I know that sometimes you may need a little extra support. I provide a range of additional services that can be bought as and when you need them. If what you need is not listed, please contact me and I ll do our best to help. Recruitment managing senior recruitment, interviews and assessment Conditions of Service Managing Absence Performance Management and Capability Discipline and Grievance investigations and hearings Restructuring, Redundancy and Redeployment Organisational Change Settlement Agreements (formerly Compromise Agreements) Policy development and audit HR Strategy development and implementation Change Management Consultation with staff and unions HR health check review of files, records and procedures Exceptionally complex case management requiring special support Employee satisfaction surveys and action plans I can also audit your arrangements for managing staff and help you comply with the law and Ofsted standards. These are just some examples so if you want help with any HR issue, just phone or me to discuss how we can support you.

4 Academisation and New MATs Support for Transition and Growth I support Academy conversions, school mergers, new MATs and those taking on new Academies. This embraces set-up, TUPE, consultation, due diligence and contractual issues. New Multi Academy Trusts and Taking On Academies When your MAT forms or you consider adding new schools, I can help you from formulating proposals to completion. This is available at no additional cost, providing that our services are retained or renewed for 12 months from the date of transfer. I will: explain the process, your responsibilities and those of the other parties take you through the requirements of TUPE support your consultation with staff and unions, liaising with the transferee draft contracts and contractual documentation for newly-appointed staff liaise with your appointed legal team (and your LA for maintained schools) help you determine any measures you wish to take take care of the HR due diligence benchmark your HR policies and procedures against best practice audit Safeguarding arrangements for compliance with safer recruitment standards We will advise you on: Employee Liability Information and obtaining payroll details any hidden liabilities and any indemnities you may wish to seek whether to apply national terms and conditions of service or develop new ones representations from unions or staff during consultation terms and conditions for transferred staff new policies for consultation liaison with pension schemes, HMRC and thirdparty providers Right to Work and sponsorship requirements for transferring staff harmonisation of terms and conditions to achieve consistency any new terms and conditions for staff recruited after transfer your HR Strategy and succession planning any proposals for restructuring and redundancy following a TUPE transfer inherited employee relations issues, eg sickness, capability and disciplinary union recognition, facilities agreements and new consultation arrangements other HR arrangements e.g. recruitment, disciplinary, appraisal appointment of new Headteachers Head Teacher performance management

5 I can provide: a presentation to staff and union representatives regarding the implications of TUPE draft consultation letters for staff and trade unions a model ELI/due diligence checklist a model letter to staff confirming the new employer Professional Support for your Own HR Staff If your MAT has an in-house HR professional or existing support provider, you can select from a range of services to fit with your needs at a discounted rate. Use me for back up at times of peak demand, projects or specialist expertise on complex cases. I can act as a sounding board and a second pair of eyes for proposals. I can assist with casework, strategy development, employee relations and consultation. I act as independent investigating officers where impartiality is essential and will attend meetings for misconduct, capability, etc. I can also support for your HR professional with complex issues and provide them with coaching and mentoring. Please call me on to discuss how I can help you and rates applying. Partnership Benefits New! Signing up to the ODBE Schools HR Advice and Support Service gives you access to a number of partnership benefits. I am actively working to expand this list in line with our schools wishes. Please contact me for further details. Occupational Health Specially negotiated rates with a leading, quality-assured provider offering a pay as you go service. This is particularly useful for schools who have an occasional need for OH advice and don t want to pay a fixed amount per employee each year. I integrate preemployment checks to provide a free initial review of the health declaration forms with a chargeable escalation procedure for those requiring specialist medical consideration. Staff Absence Insurance I have also partnered with the Schools Advisory Service for their award-winning Staff Absence Insurance. With one of the best ranges of cover, SAS give schools and staff a comprehensive range of proactive solutions. As part of our service you can access their services with a 10% discount. DBS Checks Our partner, APCS, provides fast and efficient DBS checks using their online process at a cost of just 3.99 plus VAT plus the DBS fee.

6 What will it cost? Annual subscription: The service gives excellent value for money covering all your advice needs throughout the year. We know budgets are tight so we have held prices for our HR Advice and Support service at just 30 per employee per year (based on the latest available headcount in post each year). There are no hidden charges, no tie-in or notice period. We will invoice you according to your wishes. Discounts are available please call Tim on for more information. Agreements are flexible and can run for either the financial year from April or the academic year from September. We can also offer part-years to suit you. Agreements are available for one or two years up to August 2019 to run alongside the SLA. Prices are guaranteed for the duration of the contract so no matter how long you sign up for it will be the same great value price throughout. All prices shown exclude VAT. Additional consultancy days are available at 475 per day. These can be used for the Standalone Services listed; for individual projects or for particularly complex individual issues. Schools that have not subscribed to the HR Advice and Support Service can also purchase these services with charges being agreed on a case-by-case basis. Please contact Tim to discuss your requirements. Multi-Academy Trusts: Bespoke options and discounts for MATs are available ring Tim for details. All charges quoted are exclusive of VAT What they say Thank you for your support. The fact that I was able to get an answer to a question very quickly when I needed it was extremely helpful. I really appreciate having a friendly voice at the end of the phone whenever I need support. When I ring up, Tim knows the school and the background and understands my issues. I used to have to wait months for the local authority to issue contracts for new staff. Now we get them in a couple of days. Can I thank you for the research you did to find examples of a code of conduct for volunteers. They were exactly what we needed. For further details on how we can help you please ring Tim on , mobile: or tim.barnett@oxford.anglican.org

7 Oxford DBE HR Advice and Support Service Please complete this agreement form and return, preferably by , to: or by post to: Tim Barnett, Oxford Diocesan Board of Education, Church House Oxford, Langford Locks, Kidlington, Oxford OX5 1GF Please note: Information and documentation provided under this agreement is for the sole use of the purchasing school and should not be passed on to other schools. School: Address: Main contact: Telephone: Position: Your school will be invoiced at the beginning of each year of your contract based on the latest available staffing headcount figures. Other invoicing arrangements are available on request. The charge is 30 per employee per year plus VAT however, discounts are available please call Tim to discuss. Prices are guaranteed for the period (and to 31 March 2020 for schools whose financial year ends then). I confirm the staff headcount is Please to confirm which year(s) you wish to sign up for the HR Advice and Support Service Apr 2018/ Mar 2019 Headteacher s Name: Sept 2018/ Aug 2019 Apr 2019/ Mar 2020 Signed: Date: