Volunteer Job Pack [please note that this JD is a VSO approved template please ensure you

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1 Volunteer Job Pack [please note that this JD is a VSO approved template please ensure you keep the formatting and font the same. Delete all Guidance notes in blue before finalising the JD] Job Title Inclusive Urban Planner Job ID [Guidance note this is automatically generated by VSO Recruit (Salesforce) JOB Country Nepal Employer Ministry of Federal Affairs and Local Development (MoFALD. Duration [Guidance note -please ensure this is consistent with the job advertised on VSO Recruit] 12 months with possibility of extension. Job purpose [Guidance notes 1 or 3 sentences describing the overall purpose of the job] To support Ministry of Federal Affairs and Local Development (MoFALD), to Build Back Better 41 Municipalities badly affected by the earthquakes using Inclusive and Sustainable Urban Development Planning. Contents: 1. Job Description Personal considerations Background and contextual information... 6 Page 1 September 2014 Template

2 1. Job Description Responsibilities Key Performance Indicators Competencies Skills and Knowledge Lists what the volunteer would be expected to do during their placement. The note the bullet point regarding M&E and the comment at the bottom of this column must be visible in all volunteer job descriptions. All volunteer competencies should be listed here. Page 2 Support MoFALD for planning and conceptualisation of policy s and guidelines for an Inclusive Urban Planning; that seeks to address the various needs of all members of a community in the most equitable way possible. Also, understanding the gender dimensions in a society will highlight the different needs and views of men and women in terms of the settlements in which they live. Support the partner organization to Build Back Better from an inclusive urban planning perspective in 41 Municipalities, which were badly affected by the great earthquake, to provide a barrier-free environment for the independence, convenience and safety of all people with disabilities and elderly. Providing direct technical assistance and capacity building support to a range of governmental, non-governmental organizations, district level governmental bodies and partners on Inclusive Urban Planning including accessibility perspective by acting as resource person/trainer. Provide support to prepare land use plan of This is needed for reviews and performance management as volunteers will now be assessed and monitored against objectives. These should be in conjunction with the programme Monitoring and Evaluation plan. This is a required field do not leave blank. The notes at the bottom of this column should be visible in all volunteer job descriptions. A concept for inclusive and sustainable urban development plan is developed in consultation with government partners and other stakeholders in a participatory and acknowledging cultural heritage of affected areas. Inclusive and good urban governance planning is integrated in reconstruction, restoration and rehabilitation of earthquake survivors. Partner organizations have gained knowledge on Inclusive Urban Planning and feel confident to integrate in their policies and planning. Local partners and administrative representative feel supported A system of case study collection is established through appropriate means National and District officials support data collection Partner is satisfied with support Building and Sustaining working relationships The social skills to build and actively maintain working relationships that foster teamwork and collaboration with others for the benefit of a common goal. Open Minded and Respectful A non-judgemental approach that values other people and culture. Seeking and Sharing Knowledge Recognition that learning is a twoway and continuous process. Facilitating Positive Change The ability to analyse problems and develop lasting solutions in line with VSO approaches. Adaptability A flexible approach and the ability to adapt behaviour to different situations. Resilience Physically able and possessing the self-confidence to work with a variety of situations, diverse people and ambiguity in remote settings and in resource constrained environments. Should be broken down in to Essential and Desirable. Any additional language requirements should be highlighted here. Essential Experience in capacity building of Urban Planners Experience in training of trainers Coaching and mentoring trainers Bachelor degree in Engineer/Architect with more than 3 years of experience in Inclusive and Urban Planning. Trained knowledge and international experience in Inclusive Urban Planning. All applicants must possess strong written and spoken English language skills. Applicants may be required to take a VSO language test as part of the selection process. Desirable Experience in budgeting and planning Experience working with government entities Skilled in strategic management Management training/experience Experience working in resource limited, rural environments Experience on design and construction of earthquake resistant buildings

3 Responsibilities Key Performance Indicators Competencies Skills and Knowledge Support to develop model city centre plan Objectives will be confirmed in a three way discussion between the volunteer, employer Support for preparation of municipal transportation master plan of and VSO in the first three months of the placement. Technical lead for developing city renovation plan Facilitate for rebuilding local infrastructures and implementation of city renovation plan Develop comprehensive town development plan Assist to carry vulnerability mapping of Develop settlement plan for Support for preparation of land development plan, house pooling and land pooling plans Technical support for green homes and low cost housing technology Provide technical support for raising awareness on earthquake safety and safer building constructions in Contribute to design of advocacy materials and promote initiatives for advocacy and policy dialogue Supporting collection of data and case studies for formative research Support of report writing for project reporting system Page 3

4 Responsibilities Key Performance Indicators Competencies Skills and Knowledge Due to the nature of our volunteer placements, it is possible that the responsibilities of this role may differ in reality and therefore the postholder will need to be prepared to be flexible and adapt to their environment as necessary. Responsible to: Page 4

5 2. Personal considerations In addition to the job description, the following information should be used when considering whether a placement is suitable for you. Personal health considerations If you have a significant current or past medical condition and/or you have general concerns about staying healthy as a volunteer, please use this information to assess whether this placement will be suitable for you. All volunteers require medical clearance from a VSO medical adviser before they are able to take up a placement with VSO. Occasionally, VSO may consider that this placement is too great a risk for you in terms of your personal health and you would be advised to consider a different placement. For further guidance about medical assessment and volunteering with a medical condition please see the frequently asked questions on VSO website. Access to medical care and support Health facilities are likely to be more poorly resourced in rural areas in terms of medical expertise, equipment, infrastructure and regular supplies of medication. The following gives you an indication of where the placement is in relation to the country office and how easy it would be to make the journey if you were ill. [Guidance note delete once complete] Please use this section to describe where the placement is in relation to the country office and how easy it would be to make the journey if medically urgent. The information will be used by the applicant to self assess their suitability for the role, and by the person conducting medical clearance for the applicant. Please keep the information brief and specific to this particular placement. More general regional or country level information should be accessed via the learning hub. This placement is: In the Ministry of Federal Affairs and Local Development (MoFALD), Singha Darbar, Kathmandu With visits to the earthquake affected districts as and when needed. Will be working very closely with the National Programme Manager of the Local Governance and community Development Programme (LGCDP II) in MoFALD. Before completing a job application, please seek advice from the VSO International Medical Team if you: have an ongoing medical condition have had a medical condition in the past that might recur take any regular medication (other than contraception) If you wish to discuss your personal circumstances or health concerns in confidence with VSO s medical team before you apply for this placement please contact medical@vsoint.org. Accompanying partner or family: If you have a partner or children who are planning to accompany you to your placement, please use this section to assess whether this placement will be suitable for you. [Guidance note delete once complete] Please use this section to describe whether the placement is suitable for volunteers with accompanying partners or children and whether there are any restrictions such as marital status requirements. Page 5

6 Kathmandu is suitable for accompanying partner but the volunteer will have to cover the costs. [Guidance note delete once complete]: the following should only be completed if they apply to this particular placement, otherwise they can be deleted from the document. Motorcycle requirements [guidance note delete once complete] For example; You will be required to ride a motorbike during your placement. A motorbike license will be essential and training will be provided if required. There is no need to ride a motorbike. Security information [guidance note delete once complete] Please use this section to provide any placement specific security information i.e. if security guards are required. More general country or region specific information should be published on the learning hub. Aftershocks may still occur and volunteers will receive information about how to act in case of earthquake. You should also be aware of the condition of buildings you are passing or near as many buildings suffered structural damage that makes them unsafe it is best to avoid them if you are unsure. Landslides are likely, particularly in the monsoon season (June to October) and volunteers will need to check with VSO before travelling outside Kathmandu. After a disaster there are often increased risks of theft, robbery and personal assault. Given the focus of this placement, it is important that the volunteer takes the following risks very seriously and commits to follow VSO protocols at all times: Civil Unrest There is likely to be sporadic unrest across the country and in particular during the Constitution drafting process; Road accidents The most likely form of serious incident a volunteer will face as vehicles are old and not well maintained and driven recklessly; Sexual harassment and assault Although many believe that some level of harassment is an avoidable fact of life in Nepal, it is certainly necessary to follow some simple techniques to reduce the risk as much as possible; Disease It is your responsibility to ensure you take appropriate preventative care: sleeping under nets, using repellent, taking prophylactic drugs or treating drinking water; Theft, robbery and personal assault You are responsible for ensuring your own security. The most common type is by stealth pick-pocketing or grabbing bags rather than with violence. Burglary (theft from your house) not that common but incidents have taken place in the area; Kidnap Although highly unlikely, it is important for staff and volunteers to know some basic guidelines; Natural disasters is very common in Nepal; the most common are floods during the monsoon seasons (June August) and earthquakes. 3. Background and contextual information This section should aim to position the job within the context of the programme and/or project. Page 6

7 To include how this placement builds on achievements/activities of any previous volunteers, with reference to the relevant objectives in the Country Strategic Plan and Programme Area Plan. It is important not to overwhelm the applicant with too much information at this stage. Generic country information should be published on the Learning Hub and further job specific details can be discussed later in the process. You should aim to keep this section to no more than 2 pages. Please remember that the job description will be published on the VSO websites. Sensitive and personal data such as contact details for volunteers or information on the performance within the partner organisation should not be included in the job description. If it is important that this information is shared with the candidate, please use other opportunities to do so later in the process. At VSO Nepal, gender is a cross cutting issue and as part of all programmes focuses on the mitigation of the risks of violence against women and girls and engaging men and boys to change gender stereotype roles and responsibilities.. Furthermore the programme encourages equal representation of women and young women from the local to the national level and therefore concentrates on creating a strong movement through capacity building, awareness campaigns and networking with stakeholders. Through this placement, we strive to achieve an Inclusive and Sustainable Urban cities which is accessible by all members of the society and people with disabilities. This is a new partnerships with MoFALD and they have requested for support for Inclusive Urban Planner in 41 Municipalities affected by the great earthquake. Since MoFALD is the lead government agency for the Early Recovery Cluster and is committed to Built Back Better and 500 million NPR has been released by MoFALD for immediate response and ER. The objective of the first phase of this programme is to work with and provide necessary support to the local government institutions for debris management, reconstruction of community infrastructures, restoration of public service delivery, and safeguarding emergency livelihoods and economic recovery in order to "Build Back Better" situation. Further information on VSO s work in each of the countries we work in can be found on the VSO website. Page 7