Project Management Professional (PMP) Exam Prep Course 1 - Application and the PMP Exam

Transcription

1 Project Management Professional (PMP) Exam Prep Course 1 - Application and the PMP Exam

2 Slide 1 Course Structure Application & Exam Types of Questions PM Basics Ten Knowledge Areas Professional Responsibility Practice Exams

3 Slide 2 The Application & Exam Looking Glass Development, LLC (303) / (888) S. Ulster St. #150 Denver, CO information@lookingglassdev.com

4 Slide 3 PMP Application & Exam Extra Reading Project and Program Risk Management, R. Max Wideman, Editor Quality Management for Projects and Programs, Lewis R. Ireland Doing Business Internationally, Walker, Walker and Shmitz The Cultural Dimensions of International Business, Gary P. Ferraro Global Literacies, Robert Rosen How to Lead Work Teams, Fran Rees Principles of Project Management, PMI Project Management A Systems Approach, Harold Kerzner Human Resource Skills for the Project Manager, Vijay K. Verma Earned Value Practice Standard, PMI The Scrum Guide, Jeff Sutherland and Ken Schwaber

5 Slide 4 PMP Application & Exam The Acme Widget Factory You are a project manager for a large multinational. You are managing 100 resources located in five different time zones on two different continents. A matrixed organization and none of the resources are dedicated to only your project or report directly to you. Significant Scope Change Your Challenges Problems with Product Quality Schedule & Cost Overruns Problems with Resource Constraints Resource Burnout Many Don t Like Your Processes

6 Slide 5 PMP Application & Exam What do the letters PMP mean? Project Management Professional. What are the benefits of being a PMP? Higher income potential. Shows knowledge of international standards. Is required by a growing number of employers.

7 Slide 6 Work Experience Contact Hours PMP Application & Exam How Do I Become A PMP? Application Submission 90 Days Application Completeness Review Applicant Payment Process Pass Exam (1 year) Receive Certification PMP

8 Slide 7 PMP Application Applying online is the fastest way Mailing Address PMI Certification Department Fourteen Campus Boulevard Newtown Square, PA

9 Slide 8 Domain Initiation 13% Planning 24% Executing 31% Monitoring & Controlling 25% Closing 7% Total Number of Scored Questions 175 Total Number of Unscored Questions 25 Total Questions on Exam 200 Percentage of Questions

10 Slide 9 Task Initiating 13% Task 1 Task 2 Task 3 Task 4 Task 5 Perform project assessment based upon available information, lessons learned from previous projects, & meetings with relevant stakeholders in order to support the evaluation of the feasibility of new products or services within the given assumptions and/or constraints. Identify key deliverables based on the business requirements in order to manage customer expectations & direct the achievement of project goals. Perform stakeholder analysis using appropriate tools & techniques in order to align expectations & gain support for the project. Identify high level risks, assumptions, & constraints based on the current environment, organizational factors, historical data, & expert judgment, in order to propose an implementation strategy. Participate in the development of the project charter by compiling & analyzing gathered information in order to ensure project stakeholders are in agreement on its elements.

11 Slide 10 Task Initiating 13% Task 6 Task 7 Task 8 Obtain project charter approval from the sponsor, in order to formalize the authority assigned to the project manager & gain commitment & acceptance for the project. Conduct benefit analysis with relevant stakeholders to validate project alignment with organizational strategy & expected business value. Inform stakeholders of the approved project charter to ensure common understanding of the key deliverables, milestones & their roles & responsibilities.

12 Slide 11 Task Planning 24% Task 1 Task 2 Task 3 Task 4 Review & assess detailed project requirements, constraints, & assumptions with stakeholders based on the project charter, lessons learned, & by using requirements gathering techniques in order to establish detailed project deliverables. Develop a scope management plan, based on the approved project scope & using scope management techniques, in order to define, maintain, & manage the scope of the project. Develop the cost management plan based on the project scope, schedule, resources, approved project charter & other information, using estimating techniques, in order to manage project costs. Develop the project schedule based on the approved project deliverables & milestones, scope & resource management plans in order to manage timely completion of the project.

13 Slide 12 Task Planning 24% Task 5 Task 6 Task 7 Task 8 Develop the human resource management plan by defining the roles & responsibilities of the project team members in order to create a project organizational structure & provide guidance regarding how resources will be assigned & managed. Develop the communications management plan based on the project organizational structure & stakeholder requirements, in to define & manage the flow of project information. Develop the procurement management plan based on the project scope, budget, & schedule, in order to ensure that the required project resources will be available. Develop the quality management plan & define the quality standards for the project and its products, based on the project scope, risks & requirements, in order to prevent the occurrence of defects & control the cost of quality.

14 Slide 13 Task Planning 24% Task 9 Task 10 Task 11 Task 12 Task 13 Develop the change management plan by defining how changes will be addressed & controlled in order to track & manage change. Plan for risk management by developing a risk management plan; identifying, analyzing, & prioritizing project risk; creating the risk register; & defining risk response strategies in order to manage uncertainty & opportunity throughout the project life cycle. Present the project management plan to the relevant stakeholders according to applicable policies & procedures in order to obtain approval to proceed with project execution. Conduct kick-off meeting communicating the start of the project, key milestones, & other relevant information in order to inform & engage stakeholders & gain commitment. Develop the stakeholder management plan by analyzing needs, interests, & potential impact in order to effectively manage stakeholders expectations & engage them in project decisions.

15 Slide 14 Task Executing 31% Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Acquire & manage project resources by following the human resource & procurement management plans in order to meet project requirements. Manage task execution based on the project management plan by leading & developing the project team in order to achieve project deliverables. Implement the quality management plan using the appropriate tools & techniques in order to ensure that work is performed in accordance with required quality standards. Implement approved changes & corrective actions by following the change management plan in order to meet project requirements. Implement approved actions by following the risk management plan in order to minimize the impact of the risks & take advantage of opportunities on the project. Manage the flow of information by following the communications plan in order to keep stakeholders engaged & informed. Maintain stakeholder relationships by following the stakeholder management plan in order to receive continued support & management expectations.

16 Slide 15 Task Monitoring & Controlling 25% Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Measure project performance using appropriate tools & techniques in order to identify & quantify any variances & corrective actions. Manage changes to the project by following the change management plan in order to ensure that project goals remain aligned with business needs. Verify that project deliverables conform to the quality standards established in the quality management plan by using appropriate tools and techniques to meet project requirements and business needs. Monitor & assess risk by determining whether exposure has changed & evaluating the effectiveness of response strategies in order to manage the impact of risks & opportunities on the project. Review the issue log, update if necessary, & determine corrective actions by using appropriate tools & techniques in order to minimize the impact on the project. Capture, analyze, & manage lessons learned, using lessons learned management techniques in order to enable continuous improvement. Monitor procurement activities according to the procurement plan in order to verify compliance with project objectives.

17 Slide 16 Task Closing 7% Task 1 Task 2 Task 3 Task 4 Obtain final acceptance of the project deliverables from relevant stakeholders in order to confirm that project scope & deliverables were achieved. Transfer the ownership of deliverables to the assigned stakeholders in accordance with the project plan in order to facilitate project closure. Obtain financial, legal, & administrative closure using generally accepted practices & policies in order to communicate formal project closure & ensure transfer of liability. Prepare & share the final project report according to the communications management plan in order to document & convey project performance & assist in project evaluation.

18 Slide 17 Task Closing 7% Task 5 Task 6 Task 7 Collate lessons learned that were documented throughout the project & conduct a comprehensive project review in order to update the organization s knowledge base. Archive project documents & materials using generally accepted practices in order to comply with statutory requirements & for potential use in future projects & audits. Obtain feedback from relevant stakeholders using appropriate tools & Techniques & based on the stakeholder management plan in order to evaluate their satisfaction.

19 Slide 18 Must get 61% or better There is no penalty for wrong answers Fees: PMI members pay $405 Non-members pay $555 Each applicant has one (1) year to take exam

20 Slide 19 The exam is NOT based on the PMBOK Guide. The exam requires more than memorization. Almost half of the exam requires you to identify what you would do in a given situation. The exam emphasizes the five (5) process groups, ten (10) knowledge areas and 47 processes. Exam requires you to answer the questions from PMI s perspective based on the RDS.

21 Slide 20 Rarely will the answer be a direct quote from the PMBOK Guide. Questions can be series based, i.e. you must answer the first question correctly to answer the next three (3) or four (4) questions. A small percentage of the questions will be based on the inputs and outputs from the PMBOK Guide. Earned Value, Critical Chain, PERT, EMV, and CPM will almost certainly be on the test. Approximately 10%-15% of the exam will require the use of other formulas.

22 Slide 21 Test-Taking Strategies Predict the answer. Your first instinct. Read the whole question. Look for wrong answers. Don t overanalyze. Key words. Confusing answer choices. True statements. No pattern.

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24 Review Questions: 1. Which of the following correctly represents the acronym PMP? A. Project Mentoring Professional B. Project Management Professional C. Program Management Professional D. Portfolio Management Professional 2. Which of the following is a benefit to holding the PMP credential? A. Higher income potential B. Shows knowledge of a global standard C. It is required by a growing number of companies D. All of the above 3. If you have a four-year baccalaureate degree how many hours of professional experience leading projects do you need? A. 3,600 B. 4,500 C. 7,500 D. None of the above 4. If a candidate is attempting to qualify to sit for the PMP exam how many contact hours must be completed? A. 35 B. None, PDUs are required C. 45 D If you do not have a four-year baccalaureate degree how many hours of professional experience leading project do you need? A. 6,000 B. 4,500 C. 9,000 D. 7,500

25 6. Which of the following best describes a contact hour? A. Contact hours are the same as PDUs B. Contact hours represent hours of formal instruction or education in the field of project management C. Contact hours represent hours spent reading about or training in the field of project management D. None of the above 7. How many questions are in the PMP exam? A. 175 B. 250 C. 200 D Which of the following PMBOK Guide knowledge areas represents the largest percentage of test questions: A. Executing B. Monitoring and Controlling C. Planning D. Initiating 9. What is the required passing score for the PMP exam? A. 68% B. 80% C. 61% D. 75% 10. Approximately what percentage of test questions will be a direct quote from the PMBOK Guide? A. 15% B. 21% C. 5%-10% D. 0%

26 Answer Key: 1. B Answer B: The PMP is the most popular project management certification in the world. It stands for Project Management Professional. 2. D Answer D: All of the above are true according to PMI. 3. B Answer B: Under PMI s Category I qualifications for people who hold a baccalaureate degree, each candidate must possess at least 4,500 hours of professional experience leading projects and 36 months of experience. 4. A Answer A: For all PMP candidates 35 contact hours must be obtained. A contact hour is the same as an hour of face time with an instructor. 5. D Answer D: Under PMI s Category II qualifications for people who do not hold a baccalaureate degree, each candidate must possess at least 7,500 hours of professional experience leading projects and 60 months of experience. 6. B Answer B: Contact hours represent hours of formal instruction or education in the field of project management. Contact hours are the same as PDU categories 1, 3 and/or C Answer C: The PMP exam contains 200 questions of which only 175 are actually graded. 25 questions are being evaluated for future addition to the test bank. The test requires you to get 106 of the 175 graded questions correct. 8. A Answer A: The executing process group represents 27% of the PMP exam. The planning process group represents 23%.

27 9. C Answer C: 61% or 106 of the 175 scored questions must be answered correctly to pass the PMP exam. Approximately 68% of all exams receive this score or better. 10. D Answer D: You should expect none of the correct answers on the exam to be exact quotes from the PMBOK Guide because of the focus on situational questions.