Building Effective Advisory Committees

Transcription

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2 Building Effective Advisory Committees MNSCU Webinar May 20, 2015 Presented by Brett Pawlowski

3 MISSION Every Teen with a Dream and a Plan Every Community with a Capable, Ready Workforce

4 Resources from NC3T

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7 Partnership essentials Partnership models How to recruit Measurement Sustainability Advisory boards Case studies

8 Contents include: Program Advisory Committee Handbook General purpose and structure Program of work Communication with members Sustainability/special considerations Sample resources consortium_resources/index.html

9 Introductory Self-Assessment Are all of your advisory committee members still alive?

10 Introductory Self-Assessment The most embarrassing thing is when I first accepted a position as assistant superintendent. We sent out a written invitation to the people listed as advisory committee members in a state report. We found out that a number of them were deceased. The system was simply looking at advisory committees as an obligation. - Michael Fitzpatrick, Blackstone Valley Upton, MA

11 Today s Agenda Why have an advisory committee? How to build an advisory committee Advisory committee operations

12 I. Why Have an Advisory Committee?

13 Why an Advisory Committee? Not mandated by the Perkins Act; however Section 134 (b)(5) of the Perkins Act indicates that a local plan for use of funds must describe how:..."representatives of business (including small business) and industry...are involved in the development, implementation, and evaluation of career and technical education programs assisted under this title, and how such individuals and entities are effectively informed about, and assisted in understanding the requirements of this title... Many states require programs to operate boards

14 In Minnesota: Must have advisory committee Must have procedures Must keep minutes Most details set locally: membership, meeting frequency, etc. Procedure : Community and Technical College Advisory Committees

15 Why an Advisory Committee? Help you focus on the right outcomes Bring training expertise to the table Interviewing new teachers/administrators Secure resources for your program Provide students and staff with new opportunities Connect you with the larger community Advocacy

16 Advocacy They're out there speaking on our behalf, they support the work we do, and they're also advising about ways to get the word out about our programs. For example, Greg Highland is president of Cooper Electric. We had a levy in 2008, and Greg has a number of trucks that travel across the city. He put magnetic signs that said "Vote Yes on the Great Oaks levy; it won't raise your taxes." and he put the signs on all his trucks. We couldn't do that, but he could. We had free advertising throughout the city. We think it was instrumental for getting the word out. - Robin White, Great Oaks Career Campuses Cincinnati, OH

17 What Type(s) of Committee Structures to Consider? The Strategic Executive Board Regional Industry Sector Committee Program Advisory Committee The Occupational and/or Industry Advisory Committee Other Subcommittees, Working Groups or Task Forces, such as

18 Other Subcommittees Dual Enrollment/Postsecondary Transitions Outreach and Recruitment Talent Development Facilities and Equipment Communications and Advocacy Program Accreditation

19 Shared Advisory Committees Encouraged in Minnesota Attractive to business partners Better for students: Long-term seamless pathways Makes it easier to develop dual credit agreements

20 Q&A/Sharing What are your advisory committees doing to change your programs for the better?

21 II. Building Your Advisory Committee

22 Building Your Strategic Advisory Committee Primary Roles of Members: Connects you with your community and region Helps look at your operation from an outside perspective Helps the community learn what you have to offer High-altitude oversight function Identify or plan a strategic fit between your programs and the current and future needs of the regional workforce

23 Prospective Strategic Committee Members Large, more established employers in key industries Small, fast-moving "gazelle" companies in key industries Postsecondary or secondary faculty or administrators Union reps (trade unions, not teacher unions) Senior executive with board management experience

24 Prospective Strategic Committee Members Chamber of Commerce, EDC, and/or Workforce Development Board Individuals with media experience or knowledge other needed skill sets Past students, or parents of current/former students Professional associations representatives

25 Avoid Entrepreneurs who aren't hiring but just promoting their business Putting staff on the committee unless they know how to speak business

26 Desired Breakdown

27 What to Look for in a Committee Member Knowledge Experience Network Resources Interpersonal skills Time Passion Responsibility Fills one of three key roles

28 How to Find Members Use your existing connections Follow up with past students Identify established professional networks Build on your program s existing relationships

29 Making the Ask What kinds of outcomes are of particular interest?

30 Making the Ask Rank the following by the level of support you provide to your school/district partners:

31 Making the Ask Detail the importance of your work Written description of the role Visit at their place of work Make the offer, specifying benefits and responsibilities Ideally, go with your committee chair or other leader

32 Setting Expectations Terms of service Meeting preparedness Regular meetings Special meetings Commitment outside of meetings Resource obligations Compensation

33 Q&A/Sharing How have you found the right advisory committee members? What worked in recruiting them?

34 II. Committee Operations

35 First Question: Who Owns Your Committee? Who is the chair? Who recruits new board members? Who sets and distributes the agenda? Who controls other board communications? Who is authorized to create new committees? Who actually runs the board meetings?

36 Setting Up Your Committee Elect officers President/chair Vice president/vice chair Secretary Treasurer

37 Setting Up Your Committee Set goals Define committees; elect members Outline operations Set a calendar

38 Common Meeting Activities Committee progress Metrics Upcoming deadlines Report on school/ program changes Progress toward goals Industry/market reports Acknowledgements Discussions

39 Managing a Productive Committee Tie it back to the big picture Set clear expectations Build in lead time Establish standards Offer continuous education Be accountable Focus on ROI

40 The Strategic Review -Elements Theory of change Competition Asset mix Feedback Operations Growth

41 Questions? Type questions directly into panel box

42 Upcoming Webinars Partnership Design/Evaluation June 17, :30pm CST This webinar will introduce the concept of the Logic Model, which will help you lay out the thinking behind your partnership program by helping you to identify your starting point, desired end point, and means for bridging the gap between the two. We ll also look at some ways that you can measure outcomes and evaluate your impact.

43 Brett Pawlowski Executive Vice President