Position Description POSITION OVERVIEW KEY RESULT AREAS. Position title: Accountant Position type: Paid, Part Time

Transcription

1 14484 Peñasquitos Drive San Diego, CA Position Description Position title: Accountant Position type: Paid, Part Time Reports to: POSITION OVERVIEW Associate Pastor The Accountant is a reliable, well-organized individual who will handle all day-to-day accounting, biweekly and monthly payrolls, month end reporting, assist in preparation of the annual budget, and provide various financial performance analysis as required by the Associate Pastor or the Senior Pastor. KEY RESULT AREAS Key Result Area #1 Maintain an accurate and timely accounting of church assets. s: The Accountant s job in KRA #1 will have been satisfactorily performed when: 1. Receipts from all sources (FACTS, BOLT, Vanco, ServiceU) are entered into QuickBooks. 2. Bank reconciliations and all appropriate journal entries are prepared monthly. 3. Monthly credit card reports from Citibank and AMEX are distributed to all card holders for review and coding. 4. Fixed asset reporting is maintained and annual depreciation calculations are recorded. Key Result Area #2 Ensure that church financial obligations are paid in a timely manner. The Accountant s job in KRA #2 will have been satisfactorily performed when: 1. All invoices/check requests are entered into QuickBooks and a weekly check run is prepared for review and check signature by the Associate Pastor each Wednesday. 2. Receipts of direct bank draft payments are provided each Wednesday to the Associate Pastor for approval. 3. Checks are prepared for mailing with correct address. 4. Bills are paid on time with no more than 5 instances of late payment in a Fiscal Year. 5. All invoices/check requests are recorded to the proper department and budget line.

2 6. Files of check requests, invoices, and credit card reports are maintained in an organized system with proper approvals and supporting documents. Key Result Area #3 Payroll: Prepare payrolls to ensure the accurate and timely payment of staff. The Accountant s job in KRA #3 will have been satisfactorily performed when: 1. Biweekly and monthly payrolls are prepared accurately and with sufficient time for the payroll to be distributed as scheduled. 2. Church needs are communicated to San Diego Management (our HR and Payroll provider) and resources from San Diego Management are communicated to the Associate Pastor or Senior Pastor. 3. The TimeClock Plus system is administered and staff are assisted in using their account for recording hours worked (hourly staff) and time off (all staff). 4. Supplemental pay checks are issued as needed. 5. New employee and payroll change information is entered into the payroll system. 6. Payments are made for employee retirement plans and changes in contribution are made at the direction of the employee per PLC employment policy. Key Result Area #4 Internal Reports: Prepare internal financial reports for Church Council, Pastoral Staff, Department Heads, and Committees. The Accountant s job in KRA #4 will have been satisfactorily performed when: 1. Monthly financial reports are prepared for the Church and Preschool. 2. Monthly cash forecast reports are prepared for the Church and Preschool. 3. Monthly department reports are prepared and distributed. 4. The monthly Mission Leadership Team report is prepared. 5. Loft Homes and Golf tournament committees are provided with reports as needed. 6. Movie Night report is prepared. Key Result Area #5 Financial Analysis: Provide analysis of church financial reports to Church Council, Pastoral Staff, Department Heads, and Committees. The Accountant s job in KRA #5 will have been satisfactorily performed when: 1. Staff and volunteer leaders have the relevant financial information to make financial decisions in their area of responsibility.

3 2. The Senior Pastor, Associate Pastor, Preschool Director, and Preschool Office Manager are provided financial forecasts based on best available data. Key Result Area #6 Budget: Provide the initial budget drafts for the church and preschool. The Accountant s job in KRA#6 will have been satisfactorily performed when: 1. The budget draft includes a reasonable forecast for the remaining FY, based on spending YTD and anticipated income and expenses. 2. Historical data is provided in the budget report for analysis. 3. Assistance is provided to Church and Preschool staff throughout the budget process. Key Result Area #7 Contribution Management Software: Administer the contribution management software. The Accountant s job in KRA#7 will have been satisfactorily performed when: 1. The Office Manager and Financial Secretary are assisted in producing annual giving statements 2. Monthly downloads of ServiceU and Vanco to Bolt are produced for import into the giving system. 3. Church donors are assisted with accessing their online giving accounts and questions regarding giving statements are resolved. 4. The Accountant is the primary contact for the Contribution Management vendor. Key Result Area #8 External Reports: Prepare and file external financial reporting documents. The Accountant s job in KRA #8 will have been satisfactorily performed when: 1. IRS Form 1099 is prepared and distributed to appropriate parties. 2. Federal and local tax reporting documents are prepared and filed. 3. Required corporate documents are filed. Key Result Area #9 Organization: Maintain organized employee and vendor files. The Accountant s job in KRA #9 will have been satisfactorily performed when: 1. Employee new hire, payroll, and Form I-9 files are organized and accurately maintained.

4 2. Vendor files are organized and accurately maintained. 3. Record of all payments are maintained with proper approval and supporting documentation. 4. Files are preserved in a secure location and sensitive information is destroyed when discarded. Key Result Area #10 Annual Audit: Provide the outside auditor and audit committee with requested financial and corporate information for the purpose of conducting the annual audit/financial review. The Accountant s job in KRA #10 will have been satisfactorily performed when: 1. Relevant financial information is gathered and organized at the close of the Fiscal Year in anticipation of the audit/financial review. 2. The Preschool staff is assisted in gathering and organizing information in advance of the audit. 3. Communications and requests from the auditor or audit committee are returned and fulfilled within 3 working days. 4. The auditor has all the requested information needed to conduct the annual audit/financial review. 5. The audit/financial review is completed by January 31. QUALIFICATIONS 1. Associate degree required (B.A. or B.S. preferred) in Accounting 2. Experience and proficiency with Microsoft Office Suite (Word, and Excel). 3. Experience and proficiency with QuickBooks 4. Experience and proficiency with payroll preparation 5. Experience with timekeeping systems and reporting 6. Experience in financial analysis and budgeting 7. Experience with scheduling, customer service, and resource management. 8. Excellent written and verbal communication skills 9. Focused attention to detail. 10. Ability to be flexible and easily interrupted. Able to work in a fast-paced environment. 11. Demonstrated ability to operate as a team player. 12. Self-starter and quick learner. 13. Polite, professional, and friendly demeanor. CHARACTER QUALITIES 1. A Christian of good character and reputation, having a strong Christian witness, attending worship regularly, and modeling faith to others. 2. A person who can maintain a good working relationship with others; one who is team oriented.

5 3. A person who enthusiastically endorses the core values and mission of PLC s ministry. TIME hours a week during regular business hours