City of Campbell - Recreation & Community Services Fees

Transcription

1 Community Center Building Use Fees A. Definition of Terms a. FREE EVENT: Any event for which it is free or open to the public. No charge for admission or attendance for the event. No charge for vendors to attend or participate. b. ENTRANCE/ADMISSION FEE: Any event for which there is a charge or fee to enter/participate or a fee to attend the event. Any fees collected from vendors or participants will constitute as a fee and will incur the associated rental fees. c. NON-PROFIT: To qualify for non-profit rates, customers must provide a copy of their letter of non-profit status from the California Secretary of State s office with their nonprofit ID number indicated and must pay with an organization check or charge card. Organization name on letter of non-profit status, check/charge card, and permit must all be in the same name d. SPECIAL PEAK RATES: Special peak rates are for the following reservations: i. Public meetings held by elected representatives serving the Campbell area ii. Local election candidate forums sponsored by a non-profit organization, polling and/or trainings offered by the local Registrar of voters iii. Meetings offered by either of the Campbell school districts (CUHSD and CUSD) iv. Public meetings by other governmental agencies that serve Campbell residents v. Events by non-profit organizations who have assumed leadership for events once provided by the City vi. Programs and activities for which there is no entry fee for participation or attendance offered by local non-profit organizations vii. Community Center Tenants viii. Events sponsored by/for Campbell High School Alumni groups ix. Meetings or trainings by school districts or other governmental agencies that are not open to the public The above listed reservations can use the facility during non-peak time with basic staffing levels (2 building attendants or 1 technician) any charges above this will be assessed at the time of booking. The CUSD & CUHSD are limited to 3 uses per year. e. CAMPBELL RESIDENT: To qualify for Campbell Resident discount, customers must provide proof of residency (i.e. driver s license, utility bill etc.). Permit holder and payee must be in the same name to qualify for resident discount. B. Resident Discount: Campbell Residents paying for a rental will be given a $5/hour discount on all building rental rates with the exception of the full Orchard City Banquet Hall which is a $25/hour discount. Recreation - Pg. 1 of 13

2 C. Facility rental fees for uses occurring during off-peak (normal operating) hours (Monday through Thursday, 8:00am 10:00pm and Fridays 8:00am to 5:00pm, except on recognized City holidays) are as follows: Private Individual FREE EVENT For Profit Org. ENTRANCE / ADMISSION FEE Private Individual / For Profit Org. Non-Profit Non-Profit Orchard City Banquet Hall w/kitchen $130 hr $110 hr $170 hr $170 hr $130 hr Orchard City Banquet Hall (North or South) $90 hr $65 hr $105 hr $105 hr $90 hr Kitchen in OCBH $55 hr $50 hr $60 hr $60 hr $55 hr Roosevelt Rm. (Q-80) $85 hr $60 hr $100 hr $100 hr $85 hr Mary Campbell (Q-84) $65 hr $50 hr $75 hr $75 hr $65 hr Multi-Purpose (M-50) $80 hr $50 hr $90 hr $90 hr $80 hr Adult Ctr. Meeting Rm. (C-35) $60 hr $40 hr $70 hr $70 hr $60 hr Dance Studios (M-47, N-76) $60 hr $50 hr $60 hr $60 hr $55 hr Activity Rms. (E-46) $45 hr $35 hr $55 hr $55 hr $45 hr Board Rm. (E-42) $45 hr $35 hr $55 hr $55 hr $45 hr Pre-School Room (M-49) $80 hr $50 hr $70 hr $70 hr $80 hr Computer Room (H-74) $95 hr $85 hr $110 hr $110 hr $95 hr Main Gym (Bldg. P) $65 hr $55 hr $75 hr $75 hr $65 hr Auxiliary Gym (Bldg. N) $55 hr $45 hr $65 hr $65 hr $55 hr CCC Plaza $40 hr $35 hr $45 hr $45 hr $40 hr D. Facility rental fees for uses occurring during peak (NON-OPERATING) hours shall be assessed as follows: ENTRANCE / ADMISSION FREE EVENT FEE Special Peak Rates Private Individual Non-Profit For Profit Org. Private Individual / For Profit Org. Non-Profit Orchard City Banquet Hall w/kitchen $75 hr $240 hr $190 hr $250 hr $250 hr $240 hr Orchard City Banquet Hall (North or South) N/A N/A N/A N/A N/A N/A Kitchen in OCBH N/A $60 hr $55 hr $85 hr $85 hr $60 hr Roosevelt Rm. (Q-80) $45 hr $120 hr $85 hr $150 hr $150 hr $120 hr Mary Campbell (Q-84) $40 hr $85 hr $65 hr $100 hr $100 hr $85 hr Multi-Purpose (M-50) $40 hr $115 hr $80 hr $125 hr $125 hr $115 hr Adult Ctr. Meeting Rm. (C-35) $35 hr $85 hr $60 hr $100 hr $100 hr $85 hr Dance Studios (M-47, N-76) N/A $75 hr $65 hr $80 hr $80 hr $75 hr Activity Rms. (E-46) $30 hr $70 hr $50 hr $80 hr $80 hr $70 hr Board Rm. (E-42) $30 hr $70 hr $50 hr $80 hr $80 hr $70 hr Computer Room (H-74) N/A $110 hr $100 hr $120 hr $120 hr $110 hr Main Gym (Bldg. P) $35 hr $80 hr $65 hr $100 hr $100 hr $80 hr Auxiliary Gym (Bldg. N) $30 hr $65 hr $50 hr $75 hr $75 hr $65 hr CCC Plaza $35 hr $50 hr $45 hr $55 hr $55 hr $50 hr Recreation - Pg. 2 of 13

3 Community Center Building Use Fees I. EQUIPMENT RENTAL & FEES Meeting Room Equipment a) Coffee Urn 100 Cup $ 10.00/day b) Coffee Urn 35 Cup 5.00/day c) Directional Sandwich Signs (Free with Room Rental) d) LCD Projector /day e) Podium (Free with Room Rental) f) Portable Dance Floor (15 x 15 ) N/A* g) Portable Easel (Each Easel) 5.00/day h) Portable Easel with Easel Pads (Each Easel) 25.00/day i) Portable Projection Screen 10.00/day j) Portable PA Systems 50.00/day k) Stanchions 25.00/day l) TV & DVD/VCR on Cart 25.00/day m) Microphone 10.00/day * No longer offered Athletic Equipment a) Basketball Scoreboard Control (portable) $ 10.00/day b) Football Scoreboard Control 10.00/day J. PROCESSING FEES 1. All applications are subject to a non-refundable $25 Processing Fee. 2. Any changes in time, date(s) or use made to a multi-use permit, or made less than thirty (30) days prior to a one-time use, are subject to an additional $25 Processing Fee. K. ADDITIONAL CHARGES 1. Uses which extend beyond the approved reserved time will be charged at 1½ times the normal rental rate. 2. Uses which extend beyond 12:00 midnight will be charged at two (2) times the normal rental rate. 3. Reservations for recognized City holidays are subject to additional fees to cover staff holiday pay (1½ times the normal rental rate), when staff can be obtained to take the assignment. 4. An IT Service Fee of $50 will be charged for any requests to verify availability of Wi-Fi in rooms Q-80 or Q-84 for classroom or training use purposes. Recreation - Pg. 3 of 13

4 Community Center Building Use Fees L. DEPOSITS a) Uses of Orchard City Banquet Hall $ b) Uses of Roosevelt Room (Q-80) & Multi-Purpose Room (M-50) c) Computer Room (H-74) d) Uses of Activity or Meeting Rooms e) Uses of Gymnasiums f) Plaza Recreation - Pg. 4 of 13

5 Ainsley House / Museum Fee Schedules A. GROUNDS Application Fee $ Security Deposit Grounds Rental (First 8 Hours) - Receptions, Teas, Events 1, Saturday Premium ($200/hour for each additional hour.) 2, Grounds Rental - Wedding Ceremony Only (Three Hour Maximum - No Food or Beverages) Friday & Sunday /Flat Rate Saturday 1,225.00/Flat Rate - Wedding & Reception (10 Hours) Friday & Sunday 2,375.00/Flat Rate Saturday 2,625.00/Flat Rate Fund Raising Groups & 50% Surcharge Commercial Filming /4 Hours Non-Commercial Photography 10% Discount for Campbell Residents ($175/hour for each additional hour) /Hour B. TOUR FEES - AINSLEY HOUSE Adults $ 8.00 Seniors 6.00 Youth (7-17) 4.00 Children (Under 7) Free Members Free Holidays Only (11/15 12/20): Adults Seniors 8.00 Youth 6.00 C. GROUP TOURS - Ainsley House Groups (10 or More) Adults $ 5.00 Seniors 5.00 Youth (7-17) 5.00 Children (Under 7) Free Recreation - Pg. 5 of 13

6 Ainsley House / Museum Fee Schedules D. Carriage House Application Fee $ Security Deposit Room Rental Rate / hr. Docent Led Tour -Up to 15 people / hr. -Up to 30 people / hr. Open Ainsley House Walk-Through (1 hour minimum) / hr. E. ADMISSION FEES Historical Museum Museum Ticket Combined Ticket* Adults $ 2.00 $ 9.00 Seniors Youth (7-17) Children (Under 7) Free Free Members Free Free *Combined Ticket = Ainsley House/Historical Museum F. SCHOOL PROGRAM Historical Museum & Ainsley House Minimum for classes of up to 20 students $ Each additional student 6.00 Chaperones Free OHLONE RENTAL PROGRAM Educational Trunk Rental $ 60.00/month Recreation - Pg. 6 of 13

7 Ainsley House / Museum Fee Schedules G. MUSEUM STAFF RESEARCH Research of archival records and photographs: Personal Use Photocopies: $0.25 for 8.5x11; $0.50 for 8.5x14; $1.00 for 11x17 Digital images: $20 per new scan; $10 per image of existing scans. Scanning and printing on photo paper: We do not provide this service. Commercial Use For one-time use. Fees are per image. Use in a book: $150 for-profit entity; $35 non-profit organization Editorial use (magazine or non-scholarly journal): $75 for-profit entity; $25 nonprofit organization. Scholarly publication: $10 Advertising (non-editorial, book covers, flyer/brochure/art work in a place of business, etc.): $150 for-profit entity; $35 non-profit organization. Video/TV/Film/DVD: $150 for-profit entity; $35 non-profit organization. Exhibition: $100 for-profit entity; $25 non-profit organization. Internet/website: $100 for profit entity; $25 non-profit organization. Other Fees (personal and commercial) Creating a CD of scanned photographs/documents: $5. Shipping: $5. Staff research time (applies to research only): $30/hour, minimum charge $15. Recreation - Pg. 7 of 13

8 Picnic Areas & Facilities All reservations are subject to a non-refundable $25.00 processing fee in addition to the fees below. A. Picnic Areas & Facilities CAMPBELL RESIDENTS FACILITY John D. Morgan Park Area A (50 Persons Maximum) Area B (150 Persons Maximum) Area C (75 Persons Maximum) $ 50.00/day 80.00/day 50.00/day Edith Morley Park Picnic Area (35 Persons Maximum) Picnic Area & Turf (100 Persons Maximum) $ 50.00/day 65.00/day B. Picnic Areas & Facilities - NON-RESIDENTS FACILITY John D. Morgan Park Area A (50 Persons Maximum) Area B (150 Persons Maximum) Area C (75 Persons Maximum) $ 95.00/day /day 95.00/day Edith Morley Park Picnic Area (35 Persons Maximum) Picnic Area & Turf (100 Persons Maximum) $ 80.00/day /day Recreation - Pg. 8 of 13

9 Park Facility Fee Schedule A. Definition of Terms a. FREE EVENT: Any event for which it is free or open to the public. No charge for admission or attendance for the event. No charge for vendors to attend or participate. b. ENTRANCE/ADMISSION FEE: Any event for which there is a charge or fee to enter/participate or a fee to attend the event. Any fees collected from vendors or participants will constitute as a fee and will incur the associated rental fees. c. NON-PROFIT: To qualify for non-profit rates, customers must provide a copy of their letter of non-profit status from the California Secretary of State s office with their nonprofit ID number indicated and must pay with an organization check or charge card. Organization name on letter of non-profit status, check/charge card, and permit must all be in the same name d. RYSO: RYSO stands for Resident Youth Sports Organization where 51% of participants are Campbell Residents and the organization is validated and approved by the Park and Recreation Commission B. Processing Fees & Deposits a. All reservations are subject to a $25 non-refundable processing fee in addition to park fees and deposits. b. $100 deposit per field c. $500 deposit per site i. For special events over 100 participants ii. Sports Leagues iii. RYSO groups C. Schedule of Fees FREE EVENT ENTRANCE / ADMISSION FEE Private Individual For Profit Org. Private Individual / For Profit Org. Non-Profit RYSO Non-Profit John D. Morgan Park Soccer Bowl $30 hr $25 hr $45 hr $45 hr $30 hr $1 hr John D. Morgan Park Athletic Field $20 hr $15 hr $35 hr $35 hr $20 hr $1 hr Community Center Stadium Field $50 hr $25 hr $70 hr $70 hr $50 hr $1 hr Community Center Stadium Track $20 hr $15 hr $35 hr $35 hr $20 hr N/A Community Center Athletic Field $20 hr $15 hr $35 hr $35 hr $20 hr $1 hr Community Center Concession Stand $40 hr $30 hr $55 hr $55 hr $40 hr N/A Tennis Court (JDM) $25 hr $14 hr $30 hr $30 hr $25 hr N/A Handball Court (CCC) $25 hr $14 hr $30 hr $30 hr $25 hr N/A Sand Volleyball Court (JDM) $17 hr $14 hr $30 hr $30 hr $17 hr N/A Horseshoe Pit (JDM) $10 hr $6 hr $12 hr $12 hr $10 hr N/A Los Gatos Creek Trail Special Events* $630/use $315/use $1,050/use $1,050/use $630/use N/A Orchard City Green Special Events* N/A $25 hr N/A N/A $50 hr N/A Non-Exclusive Use Permit (Under 10 People) $15 hr N/A $20 hr $20 hr $15 hr N/A Non-Exclusive Use Permit (10-20 People) $20 hr N/A $25 hr $25 hr $20 hr N/A Non-Exclusive Use Permit (21-99 People) $25 hr N/A $30 hr $30 hr $25 hr N/A *All special events located on the LG Creek Trail and Orchard City Green are subject to any and all additional fees associated with the Special Event Policy. Recreation - Pg. 9 of 13

10 Park Facility Fee Schedule D. Special Events in Parks Note: Not all fees are applicable to all events. This table summarizes special event fees that may be due in excess of any facility use fees applicable `for the nature, size and location of the proposed event. Administrative Review Fee $ Application Fee Handball Tournament All-Day Court Rental /day Event Day Staff Support: Recreation 34.00/hour Others Facility Use Fee Per the PW / PD fee Schedule Per the Facility Use Policy Security/Clean-Up Deposit Park Special Event Fee /day Recreation - Pg. 10 of 13

11 Schedule of Fees and Charges for Use of the Heritage Theatre A. Theatre Rates for Non-Peak Days (Monday Wednesday): Base Rent (Up to an 8-Hour Period on One Day) Additional Time (On the Same Event Day) Rehearsal Time (Up to an 8-Hour Period on One Day) Additional Rehearsal Time (On the Same Day) Standard Sound Equipment (Up to Two Microphones) Full Sound Equipment (Full Use of Sound System) Minimum Lighting Equipment (Stage Wash Only) Maximum Lighting Equipment (no movers) Maximum Lighting Equipment (w/ movers) $ /day /hour /day /hour No Charge /day /day /day /day B. Theatre Rates for Peak Days (Thursday Sunday): Base Rent (Up to an 8-Hour Period on One Day) Additional Time (On the Same Event Day) Rehearsal Time (Up to an 8-Hour Period on One Day) Additional Rehearsal Time (On the Same Day) Standard Sound Equipment (Up to Two Microphones) Full Sound Equipment (Full Use of Sound System) Minimum Lighting Equipment (Stage Wash Only) Maximum Lighting Equipment (no movers) Maximum Lighting Equipment (w/ movers) $ /day /hour /day /hour No Charge /day /day /day /day C. For events that are designed to be profitable, rental fees shall be ten percent (10%) of gross ticket sales vs. the base rent (whichever is higher). Exceptions to this policy will be made for Primary Partners and fund-raising events hosted by local non-profit organizations with ticket prices greatly exceeding the normal market rates (i.e. $100 benefit performance tickets). In those cases, the 10% shall be computed based on the market rate of the tickets, as determined by the Theatre Manager. D. The Theatre may be rented to approved Primary Partner clients at special reduced rates negotiated individually and subject to the review and approval of the City Council. E. Late Booking Fee a late booking fee will be assessed for any event booked less than 30 days in advance. The late booking fee is 10% of estimated rental charges (minus deposit) or $300 flat, whichever is higher. Recreation - Pg. 11 of 13

12 Schedule of Fees and Charges for Use of the Heritage Theatre F. Fees for Additional Services will be charged as follows: Description Box Office Fee $ /contract Labor (all billed at 4-hour minimum)* Production Manager /Technical Director /hour Technical Staff /hour Stagehand /hour House/Event Staff /hour Lighting System (See Peak Day Rates Above) Janitorial Fee Rehearsal /day Janitorial Fee Performance /day Janitorial Fee for food/beverage /day Marley Floor Rental /+ labor Marquee Sign Postings /week Marquee Sign Postings /change Piano Rental Fee /day Piano Rental Fee (Primary Partners) /day Piano Tuning Fee /tuning Piano Tuning Fee (Primary Partners) /tuning ** Sound System (See Peak Day Rates Above) Special Box Office Requests /request Spotlights /day Ticket Printing 0.30 /ticket Theatre Facility Fee 2.00 /person Processing Fee for Permit Changes /change Theatre Tours (Regular Operating Hours) /hour Theatre Tours (Non-Operating Hours) /hour Video Projector & Screen /day *Overtime applies after 8 hours and double overtime applies after 12 hours. ** When tuning can be scheduled & performed by Dan Naylor. G. Premium Wi-Fi - The Heritage Theatre has an open Wi-Fi connection that is available to anyone within the Theatre or its surrounding area. A Premium Wi-Fi connection with considerable more speed and bandwidth is available to renters for a fee of $100/day. H. Indoor Marquee Sign Postings The Heritage Theatre has an electronic marquee in the lobby which is available for custom images, schedules, or information pertaining to events. Art/images that are ready for immediate upload and meet the specifications set out by the Theatre Manager are $50/day. Any artwork or image that must be developed by Theatre Staff is $50/day plus $40/hour for the Production Manager to develop the image with a one hour minimum fee. I. Events that do not meet the criteria above, for which can t be anticipated at this time, staff shall have the authority to charge appropriate and warranted fees at rates higher than those stated above, subject to the approval of the Recreation and Community Services Director. Recreation - Pg. 12 of 13

13 Schedule of Fees and Charges for Use of the Heritage Theatre J. Refundable Deposit Deposit Fee $ /Date of Use K. Theatre Garden Courtyard Application Fee $ /contract Refundable Security Deposit /contract When rented Independent of Theatre Additional Hours /1 st 4-Hours /hour L. Theatre/Courtyard Photography Rates Non-Refundable Processing Fee $ /contract Non-Commercial Photography /hour Commercial Photography /hour Recreation - Pg. 13 of 13