Recruitment Solutions for a Sustainable World.

Transcription

1 Recruitment Solutions for a Sustainable World. +44 (0) info@allen-york.com

2 ALLEN & YORK RECRUITMENT SOLUTIONS ALLEN & YORK understands that all organisations face different challenges in meeting the diverse recruitment needs of their own business. Some organisations have no difficulty attracting or directly sourcing sufficient candidates, however lack the resource to effectively manage the level of applications. Others struggle to source the right calibre of candidates for particular projects, skills or locations. With more than 20 years experience, ALLEN & YORK has the knowledge and expertise to identify and rectify the specific challenges faced by your organisation. RECRUITMENT PROCESS ANALYSIS & OPTIMISATION A full analysis of your existing recruitment capability, technology and end-to-end process to identify and exploit improvement opportunities using the latest systems and techniques. SCREENING AND VETTING Fully outsourced vetting services, fully aligned to current identification, right to work and discrimination including referencing, document / qualification validation and expiry monitoring. STRATEGIC WORKFORCE PLANNING Development of a short-long term recruitment activity plan based upon historical trends, known organisational changes / projects and market insight, reducing time and cost-per-hire. SUPPLIER RATIONALISATION AND MANAGEMENT Get more out of your recruitment supply chain through outsourced consolidation, contractual and service level alignment, collaborative working and effective performance management. CANDIDATE SOURCING AND ATTRACTION Bespoke proactive and reactive sourcing plans, aligned to legislation, proven to enhance employer brand and ensure you secure the right candidates in a highly competitive market. PAYROLL SERVICES End-to-end services for directly sourced non-permanent workers, lifting the financial and process burdens and aligned to the latest UK legislation including False Self Employment. RESPONSE HANDLING For Clients who receive high volumes of applications for certain roles or campaigns, our solutions ensure every candidate receives feedback and you review only those most relevant. RETAINED PROJECTS A range of bespoke project based services including targeted salary surveys, rate-benchmarking, market research and analysis designed to support growth in your business. CANDIDATE SELECTION AND ASSESSMENT Tailored selection service incorporating detailed analysis of skills and experience, interviews, technical testing and behavioural assessments designed to be fast, objective, fair and open. RECRUITMENT PROCESS OUTSOURCING (RPO / MSP) Fully outsourced end-to-end permanent, contract and temporary recruitment services, underpinned by leading technology solutions, incorporating all of ALLEN & YORK s expertise. SUSTAINABLE RECRUITMENT

3 RECRUITMENT PROCESS ANALYSIS & OPTIMISATION Recruitment is a critical activity in driving the behaviours and growth desired by all organisations, however where a company s process has evolved over time it often results in process inefficiencies causing delays or over-spending, exposure to legislative compliance breaches and duplication of effort. ALLEN & YORK s expertise has enabled us to develop highly effective internal processes and, in turn, to analyse and optimise the recruitment processes of many clients, driving quality, efficiency and value for money whilst reducing exposure to risk. PROCESS ANALYSIS ALLEN & YORK will conduct a full analysis of your existing recruitment capability, technology and processes to identify improvement opportunities based on our extensive experience. MANAGEMENT Identification and development of mitigations for a range of risks focusing on employer brand, recruitment process delays, technology, market forces and all relevant legislation. PROCESS OPTIMISATION Testing and deployment of optimised processes proven to build upon your organisation s recruiting strengths, improve employer brand, drive efficiency and reduce costs. DEMONSTRABLE RESULTS Our solutions are guaranteed to deliver sustainable improvements across all recruitment activities, maximising return on investment, demonstrated through customised reports. - Implementation of the latest selection techniques - Increase in quality of hire - Reduction in time to hire and cost per hire - Process automation using existing technology - Full risk identification and mitigation programme - Legislative compliance review and management - Get the most out of your internal expertise - Minimise reliance on recruitment partners +44 (0) info@allen-york.com

4 STRATEGIC WORKFORCE PLANNING Reactive and last minute hiring decisions often prove to be the most costly, whilst having positions unfilled for a period can pose similar risks. Whilst we recognise that you cannot foresee certain eventualities that will impact hiring needs, we have proven that developing a workforce plan based on the known knowns saves significant time and money in the long run, enabling proactive recruitment activities at the right time, focused in the right places. ALLEN & YORK s planning solutions reduce the need for reactive recruitment down to those situations you just cannot predict. DEMAND ANALYSIS In-depth review of previous recruitment patterns, seasonal trends, planned projects and forthcoming company changes that will shape future permanent and non-permanent needs. BUILDING THE WORKFORCE PLAN Development of a short, medium and long term plan incorporating all required activities and internal / external stakeholders with actions, owners, timescales and forecasted costs. ADVERTISING PLAN Planning advertising activity in advance enables purchasing of bulk packages from external providers and copy / marketing producers, significantly reducing cost per unit. RECRUITMENT PARTNER PREPARATION Involving one or a small number of chosen recruitment suppliers increases their engagement and commitment to the process and enables them to focus resource and activity effectively. - More time to find right candidate - Increase in quality of hire - Reduction in time to hire and cost per hire - Process automation using existing technology - Full risk identification and mitigation programme - Roles open for shorter period - Reduced advertising cost - Reduced use of non-permanent workers SUSTAINABLE RECRUITMENT

5 CANDIDATE SOURCING & ATTRACTION Sourcing candidates with the right skillset and calibre raises a number of considerations including cost, employer brand management and reaching individuals with niche skills. Recruitment advertising, whether online or offline, is increasingly expensive when recruiting for niche skills and including corporate branding raises costs even further. ALLEN & YORK has access to a range of advertising mediums and one of the largest databases of skilled candidates within the Environmental and Sustainability sector, providing you with direct access to a wide array of talent. NEEDS ANALYSIS Identification of your key requirements from candidate sourcing and attraction activity niche skills, remote geographical locations, employer brand aspirations and budget. ADVERTISING PLAN Planning advertising activity in advance enables purchasing of bulk packages from external providers and copy / marketing producers, significantly reducing cost per unit. BRAND MANAGEMENT Development of standardised corporate messaging for use in all direct and indirect marketing. Consistency is critical to maximising the right response and strengthening employer brand. DATABASE MINING Identification of potentially suitable candidates within our extensive database based on the key factors identified in the needs analysis, both for direct sourcing and generation of referrals. - Protect and strengthen employer brand - Targeted advertising increases response quality - Reduction in time to hire and cost per hire - Standardised messaging saves time and money - Employer brand protected - Unnecessary advertising spend minimised - Reduced external advertising spend - Targeted adverts reduce response handling cost +44 (0) info@allen-york.com

6 RESPONSE HANDLING Whether you are recruiting for niche or junior to mid-level roles, the intuitive nature of many web-based jobseeker systems mean that responses to most vacancies are significant and largely irrelevant. As a result, effectively handling the response is time consuming and resource intensive. Simply ignoring the responses that do not match the immediate requirement without acknowledgement or considering suitability for future requirements affects employer brand and reduces return on advertising spend. ALLEN & YORK s Response Handling solution can help you promote your employer brand whilst identifying candidates for the long term. CANDIDATE PROFILE We will work with you to develop a framework candidate profile based upon company culture, key skills requirements, medium to long term organisational plans and geographical locations. EFFICIENT PROCESS Streamlining the way in which you handle the responses including automated, standardised acknowledgments and fixed selection criteria, significantly reduces the resource requirement. APPLICATION MANAGEMENT We guarantee to acknowledge 100% of applications within two working hours, protecting and enhancing your employer brand which in turn generates high quality candidate referrals. CANDIDATE PIPELINING Using the candidate profile, we review every application to identify candidates that may not be right for the immediate requirement, but that possess skills and behaviours for future potential. - Protect and strengthen employer brand - Standardised responses maintains standards - Automated responses saves time and money - Identifying future potential reduces time to hire - Negative word of mouth minimised - Reduced risk of missing out on future talent - Significant time & cost savings in process - Increased long term return on investment

7 SELECTION & ASSESSMENT Ensuring you select the right applications and assessing them effectively is critical. Traditional manual processes are often long-winded and resource intensive resulting in candidate withdrawals and increased cost. Most selection processes are inconsistent and subjective while many organisations apply the same basic comprehension assessments to all candidates irrespective of level or skillset. ALLEN & YORK design and deliver bespoke online and offline selection and assessment solutions designed to be fast, objective and tailored to each requirement. NEEDS ANALYSIS Identification of your key requirements from candidate sourcing and attraction activity niche skills, remote geographical locations, employer brand aspirations and budget. ADVERTISING PLAN Planning advertising activity in advance enables purchasing of bulk packages from external providers and copy / marketing producers, significantly reducing cost per unit. BRAND MANAGEMENT Development of standardised corporate messaging for use in all direct and indirect marketing. Consistency is critical to maximising the right response and strengthening employer brand. DATABASE MINING Identification of potentially suitable candidates within our extensive database based on the key factors identified in the needs analysis, both for direct sourcing and generation of referrals. - Protect and strengthen employer brand - Targeted advertising increases response quality - Consistent objective selection process - Automated selection and assessment solutions - Mid-process candidate withdrawals minimised - Objective criteria ensures fair and open process - Only best candidates submitted for interview - Online solutions significantly reduce cost +44 (0) info@allen-york.com

8 SCREENING & VETTING Screening and vetting is one of the most time consuming activities within the recruitment process, however it is also arguably the most critical. Obtaining ex-employer and education references can be onerous, dependent upon the number of referees and their internal processes for providing them. Completing criminal record checks and validating professional certifications also requires robust processes and the resource to undertake these tasks. ALLEN & YORK design and deliver bespoke screening and vetting solutions designed to meet all requirements. NEEDS ANALYSIS We will work with you to identify the required screening and vetting standards for each role, level and business division in line with the latest UK legislation and Home Office guidelines. REFERENCING Provision of fully validated references covering any required period and combination (employer, education and character) with audit trail and within agreed service levels. CERTIFICATIONS & ACCREDITATIONS Our longstanding relationships with the leading trade organisations and industry bodies enables us to instantly confirm and validate memberships, certifications and accreditations. ENHANCED VETTING We can also provide criminal records checks and support with preparation of application paperwork for enhanced vetting from Counter Terrorism Checks to Developed Vetting. - Full audit trail provided - All documentation validated - Flexible automated solutions - Guaranteed, demonstrable time and cost savings - Industry and Government aligned processes - Processes fully aligned to latest legislation - Guaranteed cost savings against internal process - Online solutions significantly reduce cost SUSTAINABLE RECRUITMENT

9 SUPPLIER RATIONALISATION & MANAGEMENT Getting the most out of your recruitment suppliers requires the resource to effectively manage relationships and performance. Many organisations work with large numbers of approved suppliers designed to cover all sectors and specialisms. Dealing with too many organisations makes maintaining exceptional performance becomes a challenge, leads to inconsistencies in service levels and contractual terms and also presents the risk of disengagement on their part. ALLEN & YORK can rationalise your supplier base, taking full responsibility for performance and risk management. NEEDS ANALYSIS We will work with you to identify the recruitment requirements of every part of your organisation, developing a matrix of needs against which to appoint preferred suppliers. SUPPLIER RATIONALISATION We will analyse the performance of your existing suppliers against the needs of your business, engaging with the best performers and, where necessary, with highly reputable new suppliers. CONTRACT MANAGEMENT We complete a series of robust ethical and stability checks on all suppliers, reviewed annually, then engage them on standardised contracts with consistent terms and service levels. PERFORMANCE MANAGEMENT Using comprehensive management information, we complete quarterly business reviews with both your organisation and each supplier to manage performance and reward excellence. - Maximised performance from suppliers - Consistent operating practices and service levels - Effective role distribution reduces time to hire - Standardised processes drive efficiency - Standardised contracts mitigate legislative risk - Supplier training further reduces compliance risk - Fewer engaged suppliers reduces cost - Internal supplier management cost removed +44 (0) info@allen-york.com

10 PAYROLL SERVICES Running payroll for directly engaged non-permanent workers presents a number of financial, logistical and legal challenges. The introduction of Real Time Information reporting requirements and Agency Worker Regulations for PAYE workers and False Self Employment legislation for limited company workers have further increased the burden and risk to organisations. ALLEN & YORK operates proven payroll solutions, aligned to all current HMRC legislation, providing an end-to-end service that is fully auditable and ensures that payments are accurate and on time. AGENCY WORKER REGULATIONS We will build an AWR-compliant rate card and onboarding programme for you to cover all role types and levels ensuring both Day One and Week 12 rights are adhered to cost-effectively. FALSE SELF-EMPLOYMENT LEGISLATION The most significant piece of legislation in recent times for limited company workers, we provide a payroll solution with full background checks to ensure all requirements are met. TIMESHEETS We offer both online and offline timesheeting systems for clients, enabling timely completion and authorisation irrespective of location together with a full audit history. PAYMENT & BILLING Payment for both PAYE and limited company workers can be made weekly, fortnightly or monthly with a range of commensurate billing formats and intervals to meet all requirements. - Two-point check system ensures accuracy - User friendly systems with full training provided - Pre-payment audits are automated - Remote, secure submission and authorisation - Guaranteed adherence to UK legislation - Timesheet solutions are secure and audited - Internal payroll resource costs minimised - Cost of potential legislative breaches removed SUSTAINABLE RECRUITMENT

11 RETAINED PROJECTS Effective recruitment is critical in driving growth within any organisation. Ensuring you have sufficient knowledge, expertise, processes and resource is essential to allow you make the right hiring decisions at the right time, without incurring excessive costs or exposing your organisation to legislative risk. ALLEN & YORK provides a range of retained services to support growth within your organisation including end-to-end recruitment campaigns, targeted salary surveys and pay rate benchmarking, legislative risk analysis and management and focused market research. CAMPAIGN MANAGEMENT Tailored recruitment campaigns with end-to-end project management covering needs analysis and planning, direct and indirect sourcing, screening and selection, testing and assessment. SALARY SURVEYS Objective salary and pay rate surveys focused on specific job titles, levels, industries and geographies using comprehensive research across a range of sources and mediums. LEGISLATIVE MANAGEMENT A full review of company exposure to UK recruitment and HMRC legislation together with processes and planning for long term risk mitigation. MARKET RESEARCH Whether you are looking to grow your business or move to a new location, we provide a wide range of research including local market demographics and talent acquisition potential. - Tried and tested processes - Clear recommendations summaries for research - Campaign solutions guarantee timely delivery - Latest techniques & technology use for research - Expert knowledge of the latest legislation - Solutions include known forthcoming legislation - Campaign pricing structures are outcome-based - Expert solutions without consultancy prices +44 (0) info@allen-york.com

12 RECRUITMENT PROCESS OUTSOURCING (RPO / MSP) For organisations with limited internal resource, disparate geographical locations or a wide range of role requirements, fully outsourcing the recruitment process is highly effective. Engaging a proven recruitment partner and integrating them within your business achieves the high-touch, tailored and responsive recruitment service you would expect from an internal function, but without the increased resource costs. ALLEN & YORK provides outsourced recruitment services, built around your requirements that increase quality whilst reducing time and cost per hire. STRATEGIC WORKFORCE PLANNING Development of a short, medium and long term plan incorporating all required activities and internal / external stakeholders with actions, owners, timescales and forecasted costs. TECHNOLOGY Analysis of your existing technology platforms to identify strengths, weaknesses and risks, before an optimisation programme and deployment of new systems where beneficial. SUPPLIER MANAGEMENT Analysis of your existing suppliers performance against the needs of your business, engaging with the best incumbent and industry performers to standardise quality, contracts and service. SERVICE MANAGEMENT Full service management programme including short, medium and long term targets set during implementation, followed by quarterly performance reviews with service users and suppliers. - Proven efficient processes - Maximised alignment to your organisation - Integrated delivery team reduces fulfilment time - Technology integration increases automation - Expert knowledge of the latest legislation - Integrated team ensures swift query resolution - Significantly reduced transactional costs - Fee structures standardised across supplier base SUSTAINABLE RECRUITMENT