805A-36A-6136 Supervise Cashier Operations Status: Approved

Transcription

1 Report Date: 13 Apr A-36A-6136 Supervise Cashier Operations Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction tice: ne Foreign Disclosure: FD1 - This training product has been reviewed by the training developers in coordination with the FMS foreign disclosure officer. This training product can be used to instruct international military students from all approved countries without restrictions. Page 1

2 Conditions: You require cashiers to conduct business and you have Soldier and civilian cashiers working for you. You have access to: a. DoD Financial Management Regulation R, Vol 5, Disbursing Policy and. b. Cashier cages or secure operating areas. c. Field safes. d. Written cashier standard operating procedures (SOP). e. General Office Supplies. f. FM 1-06, Financial Management Operations. g. Local SOP. h. Local Policy Letters. This task should not be trained in MOPP 4. Standards: You will meet the standard of 100% accuracy when you: 1. minate for appointment the required number of cashiers required to support the AOR. 2. Investigate the personal history of the individuals considered for the position. 3. Provide written instructions to the cashier immediately after appointment without error. Ensure cashier read and understands the cashier's SOP. 4. Train the individual selected for duty as a cashier in the handling, and accounting for cash and negotiable instruments, and in cash control. 5. Provide each cashier with a separate and secure safe, vault, or secure container. 6. Ensure adequate security and protection for funds and vouchers. Special Conditions: ne Safety Risk: Low MOPP 4: Never Cue: ne Task Statements ne DANGER ne WARNING ne CAUTION Remarks: ne tes: ne Page 2

3 Performance Steps 1. Appoint the appropriate number of cashiers to meet FM support requirements. a. Determine the number of cashiers required based on historical workload information. b. Increase or decrease the number of cashiers appointed based upon the expected workload. c. Ensure a minimum of two cashiers are appointed at all times. 2. Investigate the personal history of the individuals considered for cashier positions. a. Review a Soldier's Master Military Pay Account for excessive debts. b. Check with the Soldier's unit commander for any derogatory information. c. Check with the provost marshal's office for any derogatory information. d. Check with the security division for any derogatory information. e. Review a civilian's personnel record for any derogatory information. f. Obtain advice from the local staff judge advocate's office prior to extending the investigation of a civilian beyond their personnel record. 3. Train the individual selected for duty as a cashier in the handling of cash and N.I. instruments and in cash control prior to appointment as a cashier. 4. Provide written instructions to the cashier immediately after appointment to include SOP. a. Ensure the cashier reads and understands the instructions prior to commencing duty. b. Ensure the cashier signs the instructions prior to commencing duty. 5. Provide the cashier with a separate safe, vault, or secure container for storage of funds when not on cashier duty. 6. Ensure maximum protection for funds and vouchers as follows: a. Provide each cashier with a separate and secured working area. b. Minimize the noise and customer foot traffic. Minimize distractions to decrease distracters. c. Ensure the cashier, whenever leaving the assigned cashier enclosure, either: (1) Locks the funds and vouchers in the cash drawer. (2) Places the funds and vouchers in the assigned safe, vault or secure container. (3) Makes a settlement with the Disbursing Officer (DO), Deputy DO, as appropriate. d. Ensure that under no circumstances will one cashier have access to or make disbursements from funds entrusted to another cashier. e. Reconcile the Daily Agent Accountability Summary (DD Form 2665) at the close of each business day. f. Determine amount of any discrepancies and take appropriate actions. g. Reduce the total cash entrusted to the cashier, including foreign currency and paid vouchers, so the amount held overnight and carried forward to the next day does not exceed the amount determined by the DO. h. Ensure compliance with local standard operating procedures (SOP) concerning physical security and testing of the alarm system. i. Ensure compliance with safeguarding of funds and testing of the alarm system (if applicable). Page 3

4 (Asterisks indicates a leader performance step.) Evaluation Guidance: ne Evaluation Preparation: ne PERFORMANCE MEASURES GO NO-GO N/A 1. Appointed the minimum number of cashiers required. a. Determined the number of cashiers required based on historical workload information. b. Increased or decreased the number of cashiers appointed based upon the expected workload. c. Ensured a minimum of two cashiers are appointed at all times. 2. Investigated the personal history of the individuals considered for cashier positions. a. Reviewed a Soldier's Master Military Pay Account for excessive debts. b. Checked with the Soldier's unit commander for any derogatory information. c. Checked with the provost marshal's office for any derogatory information. d. Checked with the security division for any derogatory information. e. Reviewed a civilian's personnel record for any derogatory information. f. Obtained advice from the local staff judge advocate's office prior to extending the investigation of a civilian beyond their personnel record. 3. Trained the individual selected for duty as a cashier in the handling of monetary instruments and in cash control prior to appointment as a cashier. 4. Provided written instructions to the cashier immediately after appointment. a. Ensured the cashier reads and understands the instructions prior to commencing duty. b. Ensured the cashier signs the instructions prior to commencing duty. 5. Provided the cashier with a separate and secure receptacle for storage of funds when not on cashier duty. 6. Ensured maximum protection for funds and vouchers. a. Provided each cashier with a separate and secured working area. b. Minimized the noise and customer foot traffic. Minimize distractions to decrease distracters. c. Ensured the cashier, whenever leaving the assigned cashier enclosure, either: (1) Locked the funds and vouchers in the cash drawer. (2) Placed the funds and vouchers in the assigned safe, vault or secure container. (3) Made a settlement with the Disbursing Officer (DO), Deputy DO, as appropriate. d. Ensured that under no circumstances will one cashier have access to or make disbursements from funds entrusted to another cashier. e. Reconciled the Daily Agent Accountability Summary (DD Form 2665) at the close of each business day. f. Determined amount of any discrepancies and take appropriate actions. g. Reduced the total cash entrusted to the cashier, including foreign currency and paid vouchers, so the amount held overnight and carried forward to the next day does not exceed the amount determined by the DO. h. Ensured compliance with local standard operating procedures (SOP) concerning physical security and testing of the alarm system. i. Ensured compliance with safeguarding of funds and testing of the alarm system (if applicable). Supporting Reference(s): Page 4

5 Step Number Reference ID Reference Name Required Primary FM 1-06 Financial Management Operations pdf/fm1_06.pdf 1. DODFMR R, 2. DODFMR R, 3. DODFMR R, 4. DODFMR R, 5. DODFMR R, 6. DODFMR R, TADSS : ne Equipment Items (LIN): ne Materiel Items (NSN) : Step ID NSN LIN Title Qty materiel items specified Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). te: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : ne Supporting Individual Tasks : ne Supported Individual Tasks : Task Number Title Proponent Status 805A-36A-7014 Perform Deputy Disbursing Officer Operations 805A - Financial Management (Individual) Approved Supported Collective Tasks : Task Number Title Proponent Status 14-EAC-8002 Perform Disbursing Operations (Financial 14 - Finance (Collective) Approved Management Support Unit (FMSU)) 14-EAC-8011 Perform Disbursing Operations (Financial Management Support Detachment (FMSD)) 14 - Finance (Collective) Approved Page 5

6 14-EAC-8009 Knowledges : Knowledge ID 805A-K A-K A-K A-K A-K A-K A-K-0360 Skills : Skill ID 805A-S A-S A-S-0115 ICTL Data : Conduct Financial Management Operations During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Financial Management Support Unit (FMSU)) Knowledge Name Identify the Disbursing Business Day Define a Security Program Identify an Adequate Secure Facility Identify Adequate Fire Protection Identify a Storage Container Identify an Intrusion Detection System Identify Office Security Measures Skill Name Locate Regulations Apply Regulations Interpret Regulations 14 - Finance (Collective) Approved ICTL Title 36A - Financial Manager - LT Personnel Type MOS Data Officer AOC: 36A, Rank: LT, Duty Pos: UFO Page 6