Applicants for administrative staff employment with Debevoise & Plimpton LLP

Transcription

1 Date: September 28, 2015 To: Applicants for administrative staff employment with From: Thank you for inquiring about administrative staff employment opportunities with Debevoise & Plimpton LLP. Open positions are listed by department in alphabetical order following this page, with the most recent position per department listed last. Vacancies include: Accounting Budget Accountant Information Services Applications Engineer Project Manager Network Engineer Head of Information Security Records Services Director of Record & Conflicts Services is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law. Applicants seeking an accommodation please see Request an Accommodation under Additional Information on the Working Here section at

2 BUDGET ACCOUNTANT ACCOUNTING DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Budget Accountant to work closely with the budget supervisor. The Budget Accountant will be expected to interact professionally with administrative staff and lawyers. This is a non-exempt position and reports to the Budget Supervisor. Responsibilities include but are not limited to: Preparation of annual operating budgets. Quarterly analysis of operating expenses including variance write-up and distribution. Monthly update of excel schedules detailing actual expenses. Monthly GL reclassification of expenses. Assist in December year end projects. Assist in handling annual audit requests. Other ad hoc assignments. Compensation is base plus overtime. Requirements: Bachelor s degree or equivalent work experience. Minimum 3 years accounting, budgeting, or financial analysis experience. High level of proficiency in MS Office; especially Excel. Excellent Access skills. Excellent writing skills. Excellent attention to detail. Preferred Qualifications: Law firm experience is a plus. Strong working knowledge law firm accounting software preferred. TO APPLY: A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: aesteven@debevoise.com (fax) (TTY only)

3 APPLICATIONS ENGINEER INFORMATION SERVICES is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a seeking a full-time Application Engineer with HP/Autonomy Worksite focus to join the Technology department. Maintain a multi-region installation of Worksite clusters in a 24x7 environment. Diagnose and resolve Worksite issues. Proactively monitor and analyze logs and metrics around utilization and capacity and recommend changes and quality checks as necessary. Document the system and train IS staff to support it. Other duties as deemed appropriate by the Application and Desktop Engineering Supervisor. REQUIREMENTS: Excellent verbal and written communication skills. Ability to work independently and quickly troubleshoot production issues. Minimum of 3 years experience supporting a matter-centric Worksite document management system in a large environment. Ability to architect / build / maintain / upgrade Autonomy Worksite systems in all firm offices and datacenters. Expert working knowledge of core Worksite services, communication server, IDOL and IUS server and Desksite client. Expert working knowledge Worksite databases in an MSSQL environment. Working knowledge of Windows Server 2008 or 2012, Active Directory, Networking, and Windows security. A strong sense of focus and excellent attention to detail, while working in a very fast-paced and energetic environment. Must be available to provide after-hours support. PREFERRED QUALIFICATIONS: Bachelors degree in an Information Technology field. Autonomy WorkSite Certified Systems Engineer qualification strongly preferred. Experience successfully supporting an AMLaw 100 firm with a document management system implementation, conversion or upgrade. Experience with structured project management or have served as technical lead on document management related project teams. TO APPLY: A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: ssfrost@debevoise.com (fax) (TTY only)

4 NETWORK ENGINEER INFORMATION SERVICES DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges. Effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Network Engineer in our New York office. The Network Engineer is responsible for the implementation, support and management of network technologies in a 24x7 business environment. This position reports to the Operations Engineering Supervisor. Build / maintain / upgrade network systems and infrastructure in all firm offices and datacenters (including LAN/WAN devices, WAN accelerators, firewalls, load balancers, etc.) Diagnose and resolve networking issues. Monitor metrics around utilization and capacity and recommend changes as necessary. Provide documentation and train network engineers as well as other IS staff. Other duties as deemed appropriate by the Operations Engineering Supervisor. REQUIREMENTS: The ideal candidate possesses excellent interpersonal skills and a professional demeanor to interact successfully with lawyers and staff at all levels, and to work as a team with other members of the IS department. Must possess excellent written and oral communications skills with demonstrated ability to troubleshoot and solve network problems independently. Must be available to provide after-hours support. Minimum 3 years experience evaluating and recommending multi-vendor solutions to solve a wide range of firm network requirements. Minimum 5 years experience with Cisco networking equipment. Minimum 3 years working with telecommunications vendors provisioning and troubleshooting a variety of circuit types. Expert working knowledge of network sniffers and probes and packet analysis (tcpdump, Wireshark). Expert working knowledge of TCP/IP protocols, concepts and application in production environments (DNS, DHCP, FTP, NTP, etc). Expert working knowledge of LAN / WAN protocols and technologies (EIGRP, OSPF, BGP, MPLS, VPLS, IPSec, VPN/DMVPN, QOS, etc.) and application in production environments. A strong sense of focus and excellent attention to detail, while working in a very fast-paced and energetic environment. Experience with Microsoft Active Directory based networks. PREFERRED QUALIFICATIONS: Bachelors Degree in an Information Technology or Engineering field. Advanced / current Cisco certification strongly preferred. Strong knowledge with Cisco NX-OS, IOS, firewall, and load balancers. Strong knowledge of network management tools such as Solarwinds Orion / WhatsUp Gold Experience working with Cisco/Aruba wireless controllers/access points Experience implementing and deploying NAC solutions Experience with structured project management or have served as technical lead on infrastructure related project teams. Experience with multi factor authentication systems. Proficiency with network accelerators and load balancers. ssfrost@debevoise.com (fax) (TTY only)

5 HEAD OF INFORMATION SECURITY INFORMATION SERVICES DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges. Effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Head of Information Security to lead the firm s global information security function. Position directs the information security team and works closely with the firm s technology operations teams as well as with other administrative functions and legal practices in directing the firm s information security strategy and operations. o Continually develops and maintains global security infrastructure for the defense, detection and response to cyber threats. o Develops and implements security policies, procedures, and operating practices. o Conducts compliance reviews and audits. Oversees remediation plans. o Leads and manages information security incident response. o Develops and implements security awareness training programs. o Oversees data security elements of third party vendor risk management program. o Liaises with clients in response to third party provider assessments and outside provider guidelines. REQUIREMENTS: The ideal candidate possesses exceptional technical aptitude, displays a high level of professionalism and has strong leadership skills. He/she must have excellent written and oral communication skills and the ability to work in a collaborative environment across business and technology teams. o Bachelor's degree is strongly preferred. o Minimum of five years relevant experience in an information security role. o Demonstrable knowledge of information security technologies, networking and network architecture. o Understanding of the current cyber threat landscape, attack methodologies and risk mitigation/remediation methods. o Flexibility to adjust responsibilities and hours to meet firm or client requirements. o Ability to work under pressure. PREFERRED QUALIFICATIONS: o CISSP and/or other information security certifications. o Experience in information security role in the financial services or professional services industry. o Knowledge of common information security management frameworks, such as ISO 27001, COBIT, NIST or other data security standard. o Knowledge of data privacy regulations, and compliance issues. To APPLY: Please mention where you saw this position posted when applying. Send resume and salary history/requirements to: ssfrost@debevoise.com (fax) (TTY only)

6 PROJECT MANAGER INFORMATION SERVICES DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a Project Manager to become an integral part of the firm s Information Services department. The Project Manager position is responsible for managing multiple concurrent projects using proven project management tools and techniques. Projects involve any variety of technologies and are often complex, interdepartmental, enterprise-wide and/or high profile. Projects generally address COTS application implementations, process improvements, vendor selection, custom development and system upgrades. The Project Manager works directly with team members from other Information Services (IS) functional groups/business areas, project sponsors and stakeholders. Additionally, the Project Manager will perform project-oriented administrative functions and advanced analysis for senior management where necessary. This position reports to the firm s Project Management Office (PMO) Manager. Overseeing requirements definition and solution design. Developing project work plan and tracking progress against the plan. Identifying necessary project team resources and negotiating assignments and work prioritization with PMO Manager and functional Managers. Quickly developing an adequate understanding of new technologies and processes that are critical to the project. Managing project scope while accommodating for changing business requirements. Managing the project within budget and time constraints. Managing third-party implementation resources and relationships, with a view to ensure internal capability and knowledge is gained and retained by the firm. Identifying issues/risks and managing resolution and/or mitigation. Escalating timing, budget, resource, scope and other issues to upper management in a timely manner. Preparing project status reports and summaries. Providing leadership and motivation to project team members; fostering a positive and collaborative work environment for the project team. Developing strong and purposeful relationships with stakeholders, ensuring their appropriate participation in the project. Performing such other duties as may be assigned by the PMO Manager or Director of Global Technology. REQUIREMENTS: The ideal candidate will have exceptional communication, facilitation and planning skills, while also demonstrating superior interpersonal, conflict resolution and negotiating skills. Candidates must be detail oriented with the proven ability to effectively prioritize tasks while working with multiple deadlines in a fast paced environment and under minimal supervision. Candidates must possess a professional demeanor and strong interpersonal skills in order to interact successfully with personnel at all levels. Excellent verbal and written communication skills. Ability to multitask, prioritize and re-organize activities to meet deadlines. Strong analytical, problem-solving and conceptual skills. Strong leadership, teamwork and interpersonal skills able to motivate, engage, inspire, empower and drive the project team to deliver. Ability to communicate and persuade at all management levels and thrive in a cross-functional environment. Strong grasp of information technology concepts and processes. Strong customer service, organizational and facilitation skills. Extensive knowledge of Project Management methodologies and best-practices (PMP Certification is strongly preferred). Intermediate-Advanced Microsoft Office skills (including MS Project, Excel, Word, PowerPoint and Visio). 4 6 years of increasingly responsible IT project management experience. Bachelor s degree. TO APPLY: A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: ssfrost@debevoise.com

7 DIRECTOR OF RECORD AND CONFLICTS SERVICES INFORMATION SERVICES DEPARTMENT is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Director of Record and Conflicts Services. The position resides in the firm s New York office and is firm-wide in scope. Occasional travel to the firm s offices outside of New York may be required. This is an exempt position and will report to the General Counsel. Direct the firm s records and conflicts management functions. Oversee new matter intake, including client and conflicts management procedures. Responsible for lifecycle management of electronic and physical records. Develop and execute programs, policies and practices to optimize processes around the collection, organization, retention and retrieval of firm and client records, while minimizing risk and cost. Support the firm s General Counsel in identifying and mitigating risk management issues relative to the new matter intake and records functions. Work with the firm s Practice Managers and Managing Attorney to support firm-wide compliance with guidelines and procedures and, to identify and communicate changing requirements. Work closely with the Director of Global Technology to identify and mitigate risk issues, meet client requirements for data security and promote the use of supporting technology tools. New Matter Intake: o Develop, implement and continually improve the firm s new matter intake procedures, including KYC and conflicts management with a goal to protect the Firm against ethical, business and reputational risks. o Direct and oversee effective conflicts clearance processes to include identification of suitability issues and conflicts of interest in relation to prospective new clients and matters as well as lawyers who join the firm laterally. o Advocate and enforce compliance, keeping the firm, including lawyers, legal support staff and administrative staff, appropriately informed and aware of policies, procedures and developments. o Develop and implement an on-going education program for lawyers to promote awareness and compliance with new matter intake, KYC and conflicts management functions and procedures. o Stay current with practices and new developments in the area of new matter intake, KYC and conflicts management, including but not limited to legal and regulatory developments in the various jurisdictions in which the firm practices. o Manage the New Matter Intake and Conflicts staff. Oversee day to day operations to ensure that conflicts checks are performed timely, accurately and efficiently while minimizing risk. o Assist with selection and adoption of new technologies to support and improve new matter intake, including the KYC and conflicts management functions as necessary. o Frequently interact with lawyers and staff members at various levels.

8 Records Services: o Develop, implement and continually improve records management procedures applying leading information governance practices and methodologies to support the firm s practice groups. Contain risk and adhere to client specific requirements. o Develop, implement and enforce policies and procedures to meet regulatory, ethical, security and privacy requirements for the management of firm and client records. o Oversee use of tools and processes to create and maintain appropriate access controls and disposition of firm and client records. o Together with the firm s knowledge management personnel, oversee the use of records materials in the firm s knowledge management repositories. o Develop and implement an on-going education program for lawyers, legal assistants and secretaries to promote awareness and compliance with records management procedures. o Lead and manage the Records Services staff in their day to day operations. Continually develop Records Services organizational structure, skills and procedures to support firm needs. General: o Continually manage and optimize expenses. Prepare and submit an annual budget. o Stay current with practices and new developments in information governance. o Participate in continuing education, research, networking, and professional and industry organizations to develop, maintain, and advance competencies. REQUIRED QUALIFICATIONS: Bachelor s degree is required. Familiarity with related disciplines such as information security, privacy, ethical walls and legal holds. Experience in managing new matter intake and records operations with supporting policies, procedures, software applications and information resources. Strong operations management, personnel management and organizational leadership skills. Ability to be an effective communicator and interact with all levels of lawyers and staff members. PREFERRED QUALIFICATIONS: Law degree or advanced degree in a relevant information management or business management discipline. Experience in information governance program development and administration, including implementation of supporting policies, procedures and supporting technologies. Relevant experience in an international law firm, financial services or professional services organization. TO APPLY: Please mention where you saw this position posted when applying. Send cover letter, resume and salary history/requirements to: 919 Third Avenue, 28 th Floor aesteven@debevoise.com (fax) (TTY only)