ANNEX 1 System Composition of the New Database. Ministries and agencies HUB HUB HUB HUB. Kasumigaseki- WAN Network. Router. PC x 2.

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1 ANNEX 1 System Composition of the New Database Kasumigaseki- WAN Network Ministries and agencies Router HUB PC x 2 FW1(to WAN) Switching HUB Network Control(1) for F/W,WWW Network Control(2) HUB PC Printer PC x 7 7F FW2(to LOCAL) WWW Data Reference Server PC Printer 6F HUB HUB PC x 11 PC Printer WWW Data Update Server B2F Network Printer 3F

2 ANNEX 2 Concept of the New Database Information on establishments The New Database Establishments and Enterprise Census Census of Commerce Population Information Historical Information Control Information Table Group Table Group Table Group Census of Manufactures Information on enterprises -Data matching -Setting the establishment code -Updating the population information -Table of fundamental items -Table of information on enterprises (companies) -Tables by population source -Tables of information on business demography -Table of information on governmental establishments -Tables of information on the surveyed history -Tables of information on the surveyed number of timess -Table of survey attributes -Table of the unmatched establishments -Tables of information on the users -Tables of information on the database management -Tables of information on the codes used in the database -Data matching -Setting the establishment code -Storing the historical information Results of all the censuses and surveys Establishments and Enterprise Census Financial Statements of Corporations Providing the population data for the conducts of surveys Providing the historical information for avoiding the repetition* Information by private firm (Teikoku Databank) As the complement source Information are provided with FD, MO, CMT The censuses and surveys targeting private establishments and enterprises conducted by the national organizations (the ministries and agencies) Information are provided on-line Avoiding the repetition is to avoid the situation that the same establishment or enterprise is selected as samples of a lot of surveys.

3 ANNEX 3 Recording Information by the Table in the New Database Population Information Table Group < Tables > < Linkage Keys among Tables > < Recording Information > Table of the fundamental items of the private establishments Establishment code Area, Name, address and telephone number of the establishment Table of the information on enterprises (companies) Establishment code, Enterprise code Capital, Total number of regular employees as an entire company, Number of branches, Legal organizational status, Single or head office, Status of parent company, subsidiary companies, and associate companies Tables by the population information source Table of the results of the Establishment and Enterprise Census (for private establishments) Establishment code For establishments: Number of persons engaged, Kind of business activities, Legal organizational status, Head or branch office, Category of establishment, Activity condition, Postal code For enterprises : Capital, Total number of regular employees as an entire company, Kind of business activities, Number of branches, Legal organizational status, Single or head office, Status of parent company, subsidiary companies, and associate companies Table of the results of the Census of Commerce Establishment code Number of persons engaged, Kind of business activities, Legal organizational status, Head or branch office, Capital, Category of establishment, Activity condition, Postal code Table of the results of the Census of Manufactures Establishment code Number of persons engaged, Kind of business activities, Legal organizational status, Head or branch office, Capital, Category of establishment, Activity condition, Postal code Table of the Financial Statements of Corporations Establishment code, Enterprise code Kind of business activities, Legal organizational status, Capital, Activity condition, Postal code Table of the information by the Teikoku Databank Co. Establishment code, Enterprise code Number of persons engaged, Kind of business activities, Legal organizational status, Capital, Year and month of the established, Postal code, Enterprise code by the Teikoku Databank

4 Tables of the information on business demography Table for establishments Establishment code Year and month of the survey, Business demography (Birth, Death, Continuation) Table for enterprises (companies) Establishment code, Enterprise code Business demography (Newly-established, Cessation, Merger, Takeover, Move, Name change, Dividing, Suspension) Table of the information on the governmental establishments Table of the results of the Establishment and Enterprise Census (for the establishments under the management of the national and local government) Code of the establishment under the management of the government Area, Kind of organization, Code of the ministry and the agency, Name of the ministry and the agency, Name, address and telephone number of establishment, Postal code, Number of persons engaged, Kind of business activities, Year and month of the survey, Activity condition

5 Historical Information Table Group < Tables > < Linkage Keys among Tables > < Recording Information > Tables of the information on the surveyed history Table of the information on the surveyed history (for the matched establishments) Establishment code, Linkage key to the table of the survey attributes Symbol for the object of census or sample survey, Symbol for the survey candidate, Symbol for avoiding the repetition*, etc. Table of the information on the surveyed history (for the unmatched establishments) Provisional establishment code, Linkage key to the table of the survey attributes Symbol for the object of census or sample survey, Symbol for the survey candidate, Symbol for avoiding the repetition*, etc. Tables of the information on the surveyed number of times *Avoiding the repetition is to avoid the situation that the same establishment or enterprise is selected as samples of a lot of surveys. Table of the surveyed number of times (for the matched establishments) Establishment code Surveyed number of times by month Table of the surveyed number of times (for the unmatched establishments) Provisional establishment code Surveyed number of times by month Table of the survey attributes Linkage key to the table of the survey attributes Name of the ministry and agency, Name of the census and survey, Year and month of the conduct of survey, Period of survey, etc. Table of the unmatched establishments Provisional establishment code Name, Address, Telephone number

6 Control Information Table Group < Tables > < Recording Information > Tables of the information on the users Table of the information on the user management User ID, Name of user, Password, Name of the ministry and the agency, Date of recording data, Date of starting use, User classification code, etc. Table of the information on the results of using the database User ID, Time and date of use, Code of the ministry and the agency, Contents of use Tables of the information on the database management Table to make the establishment code cope with the provisional establishment code Date of recording data, establishment code, provisional establishment code Worktable of the surveyed number of times (for the matched establishments) Establishment code, Surveyed number of times by month Worktable of the surveyed number of times (for the unmatched establishments) Provisional establishment code, Surveyed number of times by month Tables of the information on the codes used in the database Tables of data sequence masters Sequence master of establishment code, Sequence master of provisional establishment code code Tables of code masters Area code, code of the ministry and the agency, Industrial classification code, survey code, Postal code, Code of legal organizational status, User classification code, etc..

7 ANNEX 4 Mechanism of the Process of Avoiding the Repetition* by Using the New Database List of the candidates for the survey objects Setting the candidate symbol to each candidate for the survey objects List of the candidates for the survey objects with the candidate symbols List of the candidates for the survey objects with the symbols for avoiding the repetition* Setting the symbols for avoiding repetition* to the candidates for the survey objects The New Database Population information Historical information (Surveyed number of times) Estab. code name address ---- Jan Feb Mar Apr May AAAA aaaaa xxxxx xxxx BB bbbbbb xxxx xxxx CCCC ccccc xxxxx xxxx DDD ddd xxxxx xxxx EEE eeeee xxxxx xxxx FF ffffff xxxxx xxxx GGGG gggggg xxxxx xxxx HHHH hhhhhh xxxxx xxxx IIII iiiiiii xxxxxx xxxx JJJJ jjjjjjjjjjjj xxxxxx xxxx KKKK kkkkkk Recording historical information List of the survey objects for the censuses (Avoiding the repetition* is unnecessary) Providing the information on the establishments for the alternatives, etc. via the Kasumigaseki WAN List of the survey objects for the survey with the survey symbols Selecting the alternatives for the establishments having the symbols for avoiding the repetition* Completion of avoiding the repetition* Setting the survey Symbol to each survey object *Avoiding the repetition is to avoid the situation that the same establishment or enterprise is selected as samples of a lot of surveys.

8 ANNEX 5 Expansion of the New Database for the Japanese Business Register The Database for the Japanese Business Register *Avoiding the repetition is to avoid the situation that the same establishment or enterprise is selected as samples of a lot of surveys. Support Systems for data sampling Updating sources for the population data - Results of the censuses and large-scaled surveys - Administrative records - Other sources Storing sources for the historical information Results of all the censuses and surveys for establishments and enterprises conducted by the ministries and agencies Population data 母集団情報 Historical Information 調査歴情報 Centralized management of 事業所コー information ドによる情 by 報の一元的 the establish- 管理 ment code - System of avoiding the repetition* of the survey objects and that of the survey items - Sampling system of population data for surveys - System of stratified sampling, etc. - System of giving weight to the surveyed number of times Labeling system for mail surveys Pre-printing system to questionnaires Support system for survey using System on the industrial classification - System of corresponding new and old industrial classifications - System of recording subordinate industries Tabulating system Data linkage system System of the panel information Increasing the efficiency of planning work for survey - Reduction of response burden as the result of avoiding the repetition of the survey objects and the items - Providing the service of sampling operation with use of the latest data, etc. Smoothing the execution work of survey over - Providing the labels on which the names and addresses of establishments have been printed for mail surveys - Providing the questionnaires on which some answers of the last survey have been printed, etc. Improving statistical precision - Providing the latest population data on establishments and enterprises -Providing the detailed information on the actual status of establishments and enterprises based on the service of custom-made tabulation, etc. Preparing statistics (data) System of the information on enterprises - Providing the information which is effective for the panel analysis of establishments/enterprises and the analysis on enterprise group, etc.

9 ANNEX 6 Future Vision of the New Database as the Japanese Business Register Ministries and agencies Statistics Bureau and Statistics Center Ministries and agencies Administrative records Commercial Register, Tax data, etc Japanese Register Business Tabulations Preparation Preparation of the population data on all the and of Data from private firms establishments and enterprises analyses reports Planning of Teikoku Databank, etc. Avoiding the repetition* of the survey objects and that of the survey items administrative policies Results of censuses & surveys Preparation of the functions for sampling, tabulating, analyzing, etc. Conducts of censuses and surveys Preparation of reports Common use of the establishment code Lists of establish- ments and enter- prises *Avoiding the repetition is to avoid the situation that the same establishment or enterprise is selected as samples of a lot of surveys.