Using Technology Solutions to Supercharge Your Job Hazard Analysis Process

Transcription

1 Using Technology Solutions to Supercharge Your Job Hazard Analysis Process Joe Perry, M.P.T Leader of Business Development Susan Mazzarella, LEED AP Managing Principal

2 Presenters Joe Perry, M.P.T. Leader of Business Development for Remedy Interactive 15 years experience in Safety and Risk Management Software Specialized in industrial rehabilitation, clinical physical therapy and ergonomic consulting Masters of Physical Therapy Susan Mazzarella, LEED AP Managing Principal for EORM 19 years of experience in environmental, health, safety and sustainability LEED Accredited Professional Lead Auditor for ISO and OHSAS

3 Objectives Hazard Analysis Drivers Regulatory Compliance and Voluntary Standard Landscape Benefits of Hazard Analysis Software Common Challenges How Can Technology Improve the Process Q&A 4

4 A Brief History of Job Hazard Analysis H.W. Heinrich first formal description from 1931: [Job analysis] will break the job down into its several constituent operations and show the hazards of each so that the latter may be recognized in advance and made known to the employee, and so that he may be fully instructed in avoiding them 5

5 Hazard Analysis Drivers Corporate Compliance Risk/Injury Reduction Drivers Conformance OHSAS/VPP Customer 6

6 Regulatory Compliance (examples) OSHA Personal Protective Equipment standard 29 CFR (d) requires hazard assessment and equipment selection The employer shall verify that the required workplace hazard assessment has been performed through a written certification that identifies the workplace evaluated; the person certifying that the evaluation has been performed; the date(s) of the hazard assessment; and, which identifies the document as a certification of hazard assessment CalOSHA Injury and Illness Prevention Program (8 CCR 3203) Include procedures for identifying and evaluating work place hazards CalOSHA Repetitive Motion Injury (RMI)/Ergonomics Standard (8 CCR 5110) Every employer subject to this section shall establish and implement a program designed to minimize RMIs; the program shall include a worksite evaluation, control of exposures that have caused RMIs and training of employees 7

7 Voluntary Standard Conformance OHSAS Proper Planning steps needed to ensure success Process required for identifying hazards, ranking risks and setting Objectives (aka performance goals) Voluntary Protection Program (VPP) Requires hazard identification and analysis system Systematically identify basic and unforeseen safety and health hazards, evaluate their risks, and prioritize and recommend methods to eliminate or control hazards to an acceptable level of risk 8

8 Benefits of Hazard Analysis Compliance/ Conformance Cost Reduction Benefits Injury Reduction Consistency Product Quality 9

9 OHSAS 18k Elements Policy Plan/Do/ Check/Act Loop Planning 19 Clauses Implementation & Operation Performance not Prescriptive Based Checking & Corrective Action Management Review 10

10 Key Steps to Planning Phase Policy Checking & Corrective Action Management Review Planning Implementation & Operation Identify OHS Hazards and Risks Prioritize Risks Establish Objectives Develop and Implement Programs to achieve Objectives 11

11 Identifying Hazards for the Job/Task Hazard Identification Routine Activities Non-routine Activities Changes or Proposed Changes Workplace Design Contractors/Visitors Human Factors External Events Modifications to EHS-MS 12

12 Health & Safety Hazard Source with a potential for harm Situation Act 13

13 Health & Safety Risks Likelihood of Occurrence Frequency Severity of Injury/ Ill Health Risk 14

14 Common Challenges in Conducting Hazard Assessments Lack of Consistency Become Obsolete Quickly Change Management Failure to Engage Employees 15

15 JHA Software - Overview 16

16 JHA Software Overview 17

17 JHA Software Overview 18

18 JHA Software Overview 19

19 How can Technology Improve the Process? Ensure JHA data is collected and recorded in a consistent, standardized way in a central repository and eliminate process failures 20

20 User friendly, intuitive process 21

21 Quickly and easily identify tasks, hazards and controls Enter photos 22

22 Every Task in a Job clearly displays associated Hazards and Controls 23

23 Configure hazard categories, hazard types, risk scoring methodology and approval processes to create a consistent approach 24

24 Organize Exposure Groups Job/Task Description Department Location Division State Identify Homogenous Exposure Groups What s common to everyone? What s common to everyone in» An office?» In manufacturing?» In shipping/receiving? 25

25 Understand which JHAs are being performed, by whom and why 26

26 How can Technology Improve the Process? Ensure regulatory compliance and voluntary standard conformance 27

27 Quick insight into which JHA have been completed Searchable by Job Name, Department, Location, Hazard, Keyword, etc. 28

28 Understand which hazards are driving the most risk for the most people then establish or propose controls for those hazards 29

29 Automatically track the history of changes to a job (tasks, hazards and controls) 30

30 Quickly analyze the potential risk reduction of a "proposed control" to drive continuous improvement 31

31 How can Technology Improve the Process? Spend less time on program administration and more time on risk mitigation 32

32 Know what needs to get done, by when and who s doing it 33

33 Standardize data elements in drop down boxes to create a common vocabulary 34

34 Leverage and share information across your organization 35

35 Easily share JHA information with employees or managers 36

36 Print JHAs for Training and Communication 37

37 Establish Performance Objectives 38

38 Sort by High Risk Use this information to set Objectives and Targets Find common Hazards e.g., Lack of oxygen 39

39 Example Objective to Address High Risk Jobs High Risk Hazard: Lack of Oxygen in Tank Cleaning Activities Objective: Lower risk of oxygen asphyxiation in tank cleaning activities Target: Identify and implement controls that reduce risk to moderate Identify project work teams, timeframes, resources needed, deliverables, etc. 40

40 Evaluate High Risks for Objectives Identify common hazards that if addressed, could lower multiple job risks Apply new proposed controls to quickly quantify risk mitigation Identify problem areas (e.g., jobs, departments, locations) for special focus 41

41 Embrace Technology Virtually eliminate JHA program process failures Demonstrate compliance with legal and other requirements Run reports, charts, graphs quickly and accurately Using an ipad, can be completed real-time in the field Cut down program administration time, and increase the time spent on mitigation of risk All of these benefits = Reduced risk! 42

42 Thank you! Susan Mazzarella Joe Perry