VACANCY NOTICE. Communication Assistant Location: Bujumbura, Burundi Duration: Six months

Transcription

1 VACANCY NOTICE Title: Communication Assistant Location: Bujumbura, Burundi Duration: Six months Grade: G5 Vacancy No: VN 2016 BI-10_01 Contract Type: Special Short Term Contract Start Date: Immediately Closing Date: 09 March 2016 Background: The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants. Under the direct supervision of the Chief of Mission, in collaboration with the Director of Communications in Geneva, the communications assistant will be responsible for contributing to the implementation of communications strategies to promote IOM, engage communities, and raise awareness of migration issues both nationally and internationally. Duties and Responsibilities: The incumbent candidate will have the following responsibilities pertaining to Public Information and Communicating with Communities in Burundi: Public Information and Visibility 1. Assist with the gathering, preparing and disseminating of public information on IOM activities in the country, both in writing and verbally. 2. Draft and edit public information material for IOM s bi-weekly press briefing notes, website and social media in clear and concise English and French. Page 1 of 6

2 3. Assist with the content in the form of human interest stories from the field, photographs and video clips for an international audience, including migration stories for IOM s I am a migrant global campaign. 4. Provide support for a timely and efficient publication and distribution of media content for the mission s social media channels as well as the global website iom.int and other IOM media, websites, blogs etc. 5. Provide specialized assistance to IOM Chief of Mission with on-going media requests and coordinate interview opportunities for the COM. 6. Assist in the organization of appropriate gender awareness campaigns in all IOM communications in relation to the project. 7. Coordinate IOM s media outreach with donors, international partners and other international and news agencies. Communicating with Communities 1. Provide support and assistance in coordinating communications with communities (CwC) activities, particularly the recently launched interagency call center. 2. Liaise closely with other IOM staff and partner agencies to ensure alignment of CwC field activities with other program activities and goals. 3. Advocate for increased communications with crisis-affected populations and provide inputs on integration of CwC into the work of IOM. 4. Support the integration of IOM s online platform Community Response Map into the work of the interagency call center by ensuring effective tracking of incoming calls, capturing relevant data and regularly assessing the needs of the target populations. 5. Provide assistance on the production of various print and radio media resources based on key messages and concerns such as social cohesion, protection, health among others in different regions 6. Coordinate with UN OCHA and other agencies and humanitarian organizations to facilitate ongoing interagency collaboration. 7. Perform any other duties as may be assigned by the Chief of Mission or Director of Communications.

3 COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioral competencies Behavioral Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Keeps clients informed of developments and setbacks Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Actively seeks new ways of improving programs or services Expands responsibilities while maintaining existing ones Persuades others to consider new ideas Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Actively identifies opportunities for and promotes organizational change

4 Presents goals as shared interests Articulates vision to motivate colleagues and follows through with commitments Performance Management Provides constructive feedback to colleagues Identifies ways for their staff to develop their abilities and careers Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Adjusts priorities and plans to achieve goals Allocates appropriate times and resources for own work and that of team members Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work

5 Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Resource Mobilization Establishes realistic resource requirements to meet IOM needs Technical Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds. Excellent inter-personal and supervisory skills. Efficiency, flexibility, high level of professionalism and ability to work under pressure and adhere to strict deadlines V. EDUCATION AND EXPERIENCE 1. Degree in journalism or related field with minimum of 5years relevant working experience in the field of an international environment is an asset; 2. High competency as a writer, editor in French and English, be able to work without direct supervision and be results oriented. 3. Understanding and experience living and working in challenging environments. 4. Direct experience in publishing to the web, newsletters and other media. VI. LANGUAGES French, English Fluent Advantageous Fluency in written and spoken Kirundi is an advantage

6 Method of Application: Interested candidates are invited to submit their applications to before 09 March In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to The Chief of Mission, International Organization for Migration (IOM) and with a subject line VN 2016 BI- 10_01 Communication Assistant. All applications should include a functional address, mobile numbers and detailed curriculum vitae (CV). Female candidates are strongly encouraged to apply. Please note only shortlisted candidates will be contacted.