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1 Job Summary: The Director of Human Resources, Public Relations, and Grant Writing will: A. Plan, direct, and administer Human Resources (HR) functions for the District including developing and monitoring HR procedures, following HR related federal and state statutes, negotiations processes, and interpreting employment contracts; recommending all HR actions, overseeing employee benefits, overseeing employee evaluation procedures, and planning and implementing all programs related to HR. Plans, directs, and coordinates the recruitment of and hiring procedures for all new personnel. Review supervisor recommendations for employment of staff or personnel/salary changes and make recommendations for School Board approval. Assists administrators in staff hiring and placement decisions. B. Develop and execute communication plans through both print/electronic media and face-to-face communication, and handle relations with the multitude of media. Serve as the liaison between the community and the school district, creating and maintaining ongoing collaborative relationships. C. Grant Writing will be an essential role of this position, as well as coordinating and overseeing the grant application and management process including: identification of potential new funding sources, development of funding resources for existing and proposed programs and/or services, writing grants, developing budgets, collaborating on grant applications with various District units and community organizations, and processing, monitoring and coordinating required report evaluations on existing grants. Additionally, the grant writer will assist the Superintendent with writing and preparing and providing support to the Country Club Hills School District 160 Educational Foundation. Reports to: Superintendent Supervises Directly: Administrative Assistant Supervises Indirectly: Full Staff Essential Duties and Responsibilities: PRIMARY RESPONSIBILITIES: A. Monitors on-line application sites and submits reports to administrators Issues employment letters and contracts for new employees Oversees New Employee Orientation Monitors staffing FTEs & PTEs for all employee groups Plans and directs HR functions for the School District; develops and implements HR related programs, policies, and procedures Director of Human Resources, Public Relations and Grant Writing 1

2 Supports all administrators and supervisors regarding HR policies and procedures (e.g. hiring, discipline, evaluation, termination, benefits Stays current with federal and state mandates and regulations relating to HR practices and procedures (FMLA, FLSA, etc.). Member of various Committees i.e. TAB, Labor Relations, ACC, PERA and Wellness Committee Oversees the day to day operations of department and staff. Coordinates and oversees the orientation, personal development and training of department staff. Monitors the performance of departmental staff and directly evaluates the performance of all direct reports. Monitors the accomplishments of departmental programs, projects and goals Serves on District negotiations team for all collective bargaining groups and non-organized groups or individuals. Formulates proposals, negotiates, administers, and interprets employment contracts, agreements and policies. Prepares negotiations prep documents Prepares negotiations proposals relating to employee benefit issues Directs the implementation for compliance with a pay equity system (comparable worth); determines appropriate employee salary levels, steps or number of years credit, and process all salary adjustments. Verifies all teacher salaries and lane changes for payroll department. Monitors creation of new positions and job descriptions, and facilitates assignment of Pay Equity points. Assures that new employees are hired at appropriate step and lane, per specific employee agreements/contracts Ensures accuracy of state Pay Equity reporting procedures Applies for license variances or community expert licenses as needed. Administers all employee benefit programs and directly supervises department staff in the daily implementation of all benefit programs. Manages transition of eligible retired employees and their spouse from the District s insurance plan to District s Medicare Supplement program. Analyzes and applies changes in eligibility as changes in legislation impact continuation of benefits. Facilitates selection of new benefits carriers and modifications in current benefits programs. Analyzes premium costs annually and facilitates Requests for Proposals, when appropriate. Determines when changes to plan design need to be implemented and communicates changes to employees. Facilitates required voting process with unions. Facilitates retirement planning for all employees, including severance payments and continuation of benefits for retired staff members. Reviews monthly absence reports with HR Administrative Assistant. Analyzes and applies contract language for various absences and leaves of absence, and FMLA or LTD applicability. Work comp renewal and oversees OSHA reporting and daily work comp reporting Facilitates the integration of new employees into the school district. Manages communications district-wide regarding expectations, responsibilities and benefit information using a variety of vehicles including New Employee Orientation, answering questions in meetings or via phone, sending Director of Human Resources, Public Relations and Grant Writing 2

3 out periodic notices, and writing benefit related materials and ongoing general communication regarding employee benefits Supervises the daily workflow of the Human Resource Department s integration of new employees, including collection of required employment documentation, background checks verification, initial placement of salary schedule, and placement on the Board agenda. New Staff Orientation Informs employees of the conditions and consequences regarding the choices they make for benefit enrollment PRIMARY RESPONSIBILITIES: B. Performs such other tasks as may, from time to time, be assigned. Serves as information liaison between the total school system, the community at large, the news media, and supervises the production and distribution of all news releases; arranges for press conferences and speaks at public meetings on issues of general or specific pertinence to District schools and programs. Sets annual objectives for the District s public information program and plans budget for meeting objectives. Plans and supervises the periodic polling of public opinion regarding the District and/or current issues in education. Coordinates District participation in such regional, statewide, or national competitions as the Board decides and determines (i.e. physical education events, musical events, etc.) Cooperates with the District administrators and other staff members in publicizing and promoting any performances, exhibitions, displays or special programs sponsored by the schools and open to the public. Maintains and updates a file of community organizations, their officers, mailing lists of residents, community groups with clearly expressed interests in educational affairs and provides to those agencies/individuals prompt responses to requests for public information about the District, its policies, and its programs. Media relations - Writes news releases for all local newspapers/tv/radio; works to get media coverage of school district news. Serves as the media's liaison with the school district. Communication with internal and external publics - Handles all aspects of the school district's publications such as its external newspaper and internal newsletter, among others. Assists the Superintendent in explaining public opinions/reactions to the staff of the school system. Communications planning/crisis communications planning - Writes/develops a communications plan for the district, detailing how to reach its internal and external publics; writes/develops a crisis communications plan of reaching publics, gathering the facts and dealing with media in a crisis. Public relations research, surveys, polls, informal research - Conducts formal and informal research to determine public opinion and attitude as a basis for planning and action. School district imaging and marketing - Promotes the district's strengths/achievements, and its solutions to problems. Collaborates with a variety of parties (e.g. district personnel, community organizations, parents, business etc.) for the purpose of securing funding to maintain and enhance services and/or programs. Director of Human Resources, Public Relations and Grant Writing 3

4 PRIMARY RESPONSIBILITIES: C. Coordinate all grant processes (e.g. evaluation s, budget, finance, reports, etc.) for the purposes of ensuring compliance with district, state, federal and other funder guidelines Develop forms, processes, procedures, and policies for the purpose of implementing a consistent grant application methodology. Evaluate degree of match between listed grant priority areas and the needs of Country Club Hills Schools for the purpose of matching needs with funding sources. Monitors proposal and funding application requirement, monitor the financial management of grants (e.g. budget preparation, budget adjustments, expenditure) for the purpose of complying with all program and funding guidelines. Research grant opportunities (e.g. facility improvements, professional development, curriculum development, administrative needs etc.) for the purposes of developing additional funding resources for both current and proposed services, programs and administrative operations as well as serving as a clearinghouse for potential grant funding opportunities. OTHER RESPONSIBILITIES: Supports the Superintendent through preparation of written materials and presentations for the purpose of getting out clear and effective communications. Provides public relations counsel, taking a proactive stance. Anticipates problems and provides solutions. Coordinates planning for the establishing of the District s annual school calendar. Budget/bond issue campaigns - Stays closely attuned to the entire budget-making process and promotes community input. Develops budget/bond issue campaigns and publications. Student/staff recognition - Vigorously publicizes student and staff achievement; develops staff and retirement recognition programs. Information station for the district - Answers public and new resident requests for information; maintains extensive background files; keeps district's historical and budget passage records; and plans for school district anniversary celebrations. Public relations trainer - Provides public relations training to staff and PTO in areas such as talking to the media, communicating in a crisis and recognizing that non-teaching staff are part of the school PR team. Community relations liaison - Serves as the district's liaison with community groups such as civic associations and service clubs; helps plan/publicize district's parent, senior citizen and community service programs. Develops ways to bring the community into the schools. PRIMARY WORKING RELATIONSHIPS: Works with program managers in performing primary responsibilities and other responsibilities as they are assigned. Works with the Business Manager in all matters involving cooperative performance of respective responsibilities. Works with the Superintendent as or on extension of his arm in the performance of various responsibilities as assigned. Serves as a member of the Superintendent s cabinet. Director of Human Resources, Public Relations and Grant Writing 4

5 Works with the community and media to establish good rapport and communications with the District. Attends Board meetings and serves as a resource person in the personnel and public information areas for the Board. The health and safety of the children is a shared responsibility by all employees. It is estimated that the employee will spend 10% of their time inspecting the facility to assure that it is safe for children. Performs other related duties and responsibilities as may be assigned by the Superintendent. Skills and Abilities: Must be able to perform all of the duties and responsibilities of the position. Ability to communicate effectively and accurately, both orally and in writing, in English. Proficiency in computer applications, including Microsoft Office and Excel. Ability to establish and maintain effective working relationships with both internal and external constituents. Ability to work independently, stay on task, multi-task, and take responsibility to complete assigned projects in a timely and efficient manner. The above description covers the most significant duties performed, but does not exclude other occasional work assignments not mentioned, the inclusion of which would be in conformity with the skills and responsibility levels appropriate for this position. Minimum Requirements: Some experience in personnel administration, either in education or private industry. Some experience in news or public relations work. Computer competent. Education, Certification, and Experience: Master s degree and type 75 administrative certificate or comparable certificate. The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned. LANGUAGE SKILLS: Must have the ability to comprehend simple instructions, read correspondence and memoranda and communicate effectively with all stakeholders. Must have the ability to write clear and concise memoranda, directives, or letters without close supervision. Must have the ability to orally present information effectively to parents and the general public. Contract Period: 12 months, 260 days Director of Human Resources, Public Relations and Grant Writing 5

6 Physical Requirements: While performing job, employee is required to: (F = Frequently, O = Occasionally, S = Seldom) Climb Ladders S Kneel S Lift/Carry > 50 lbs. S Push/Pull > 50 lbs. S Talk F Climb Stairs S Lift/Carry under 10 lbs. O Push/Pull under 10 lbs. S See F Twist F Crawl S Lift/Carry lbs. S Push/Pull lbs. S Squat S Walk O Hear F Lift/Carry lbs. S Push/Pull lbs. S Stoop/Bend O Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is quiet to moderate. Calendar/Work Schedule and Compensation: Annual Calendar: Compensation: 260 day calendar _X_ Paid per the Contractual Agreement (salaried) Paid per the Contractual Agreement (hourly) Classification: X Administrative Support Staff Certified Non-Certified FLSA Status: Non-Exempt from overtime under the Fair Labor Standards Act X Exempt from overtime under the Fair Labor Standards Act Approvals: Reviewed and Approved by: Human Resources: Employee Signature: Date: Date: Date: Director of Human Resources, Public Relations and Grant Writing 6