Position Description and Selection Criteria

Transcription

1 Position Description and Selection Criteria Position Title: Department Supervisor: Type of Employment: Corporate Systems Application Specialist - School Information Systems (SIS) Corporate Systems Application Specialist - School Information Systems (SIS) ICT Operations Manager / ICT Director Full-time permanent Last updated: September 2018 Organisational Environment Background The Anglican Church Grammar School (Churchie) is an independent School for day boys and boarders with 1800 students from Reception to Year 12. Since its inception in 1912 Churchie has pursued a philosophy of preparing students to be well-balanced men, contributing positively to the community. This pursuit is characterised by our emphasis on the four tenets of our education program: scholastic attainment, spiritual awareness, personal growth and community service. The School s academic program has implemented the National Curriculum and is tailored to assist each student reach his potential. Our aim is to offer world-class educational programs that facilitate lifelong learning, by optimising opportunities for leadership, creative excellence, and participation for every student. This combination of academic emphasis and an expectation of high standards of personal discipline will provide the best platform for success for all our students. As a member of the Great Public Schools (GPS) Association, Churchie participates in a range of academic, sporting and cultural competitions against other long-standing Brisbane schools. Churchie is an IB World School, authorised to teach the Primary Years Programme (PYP) and the Diploma Programme (DP). As a community we strongly desire to work with the students, the parents and the School itself. We deem this community collaboration an integral part of our School operations and contributions. Creativity and innovation, are effective through this relationship and by constant review we are able to provide high quality education for the young men of Churchie. Information for Prospective Staff Information can be found at

2 Primary Purpose of Position Duty Statement The Application Specialist SIS is responsible for the installation, maintenance and support of databases that underpin the school s corporate systems. The application specialist will work closely with other Application Specialists and ITS team members as well as clients to implement and support databases for large and complex corporate systems. Please note the School reserves the right to alter this position description based on operational needs. Key Accountabilities Duties and responsibilities include, but are not limited to: Technical Establish and maintain partnerships with clients at the operational level to ensure the efficient delivery of client-focused services; Participate in project planning, including monitoring progress and consulting with clients to achieve identified goals; Develop documentation, procedures and guidelines relating to School Information Systems administration and application management; Maintain knowledge of current, new and evolving technologies related to the management of corporate databases and applications. Database Administration o School Information Systems (Synergetic) administration; o configuring, managing and troubleshooting SQL server performance and availability; o writing SQL queries and Crystal reports; o designing and implementing a tuning plan for the School s databases; o configuring, managing SQL server backup and recovery; o validation and exporting of data from SIS (Synergetic) for external systems; o migrating data from other data sources into SIS (Synergetic); o other daily DBA tasks. Support and Training o Assist staff with issues relating to reporting, timetable, the use of SIS and other associated systems; o Troubleshoot issues with SIS; o Work with staff to identify training needs; o Assist with the preparation of documentation and training courses; o Deliver training courses to staff in the use of SI;S o o Promote and foster best practice in the use of SIS; Advise and assist staff with using reports and queries to obtain relevant and timely data from SIS.

3 Reporting o developing custom Crystal reports for SIS; o developing custom Microsoft reporting services (SSRS) reports for SIS; o administering and tuning SSRS; o Strong knowledge of reporting software (Crystal Reports and/or SSRS). Development o creating user defined forms (windows / web) within SIS (Synergetic); o customising SIS (Synergetic); o work with Project Office designing and developing software solutions to integrate and extend current ICT services; o designing and developing SQL Server Integration Services (SSIS) packages. Other work as directed, from time to time, in the ITS department or member of the School Executive. The incumbent must be available and flexible to work a variable standard work day between the hours of 7:00am and 5:00pm, Monday to Friday to facilitate operational requirements of the department. Other Information Churchie is an equal opportunity employer and is committed to providing a safe and healthy work environment free from discrimination, harassment or bullying. Applicants are expected to be committed to the principles of Christian education and will comply with the School s values and code of conduct. Smoking is prohibited in all areas of the School campus which includes but is not limited to buildings and vehicles. Staff must familiarise themselves with Churchie policy documents that are available on the School s intranet and take the responsibility to maintain currency with these. Applicants must possess (or be eligible to obtain) registration with the Queensland College of Teachers. Work, Health and Safety Take reasonable care to ensure personal safety and health at work and that of other persons in the work place; Observe all safe working practices as directed by the supervisor and the use of personal protective equipment as and when provided; Report ALL accidents, incidents and hazardous situations arising in the course of work; Student Protection: All employees of Churchie are required to familiarise themselves with the Student Protection in Anglican Schools Policy and Procedures. It is required they have a

4 responsibility for the promotion and safeguarding the welfare of students with whom they come into contact and ensure compliance with the Schools Child Protection Policy Statement at all times. If during the course of carrying out their duties, an employee becomes aware of any actual or potential risks to the safety or welfare of children in the school, they must report any concerns with the Student Protection Officer immediately. All staff at Churchie are required to hold (or apply for) and maintain a current Working with Children Check Blue Card QLD or be registered with and maintain registration with the Queensland College of Teachers. ACKNOWLEDGEMENT I have received, reviewed and fully understand the job description for this position. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described. Employee Name Date Employee Signature Selection Criteria 1. Relevant tertiary qualification and/or equivalent professional experience; 2. Minimum of 3 years experience in management / administration of Student Information Systems (SIS) (Synergetic experience highly desirable); and Microsoft Office Suite products (SQL, SSIS, SSRS and BI); 3. Ability to build and maintain professional workplace relationships, and work autonomously within a multidisciplinary team while delivering excellent customer service to the broader school community; 4. Demonstrated ability to work under pressure with competing priorities in a dynamic environment while delivering on outcomes within agreed timelines by exploring alternative/smarter ways and methods for problem resolution; 5. Excellent communication skills written and oral including ability to write professional, business documents with high level of attention to detail and accuracy; 6. Previous experience with integration of information into various application/formats will be highly regarded Mandatory requirement Hold (or ability to apply for) a current Positive Notice Blue Card (working with children check) issued by Blue Card Services Queensland.

5 Applicants should submit: Application Process 1. A cover letter (1 to 1.5 pages) addressing the selection criteria by providing/describing examples of actual work that has been done, or actual participation in the relevant activity. 2. A full resume. 3. The names, address and telephone numbers of three (3) recent professional referees who should be in a position to comment about performance in relation to the above criteria. (Please note: in the case of those applicants short listed for interview, the School may contact your current employer following the interview). 4. Relevant Academic Transcripts/Records and other relevant qualifications. (Please note: this is not your Graduating Certificate). 5. A copy of your current Blue Card, or acknowledgement of eligibility to obtain a Blue Card Copyright of Anglican Church Grammar School (Churchie)