Catawba College Accounting Procedure - Hiring

Transcription

1 I. Procedure Hiring... 2 II. Forms... 2 III. General... 2 IV. Areas of Responsibility... 2 V. Requested By Completion of Request for Personnel... 3 VI. Department Head... 4 VII. Controller... 4 VIII. Dean or VP... 5 IX. Vice President of Finance... 5 X. President... 5 XI. Human Resources... 6 Page 1 of 6 As of October 22, 2003

2 I. Procedure Hiring II. Forms III. General A. Request for Personnel [Green Form] B. Authorization To Issue Employment Letter/Contract [Yellow Form] A. This process MUST be used for all types of hiring B. Request for Personnel forms are supplied by the Human Resources Department C. The Request for Personnel form MUST be used for the following: 1. New Hires 2. Replacements 3. Part Time Help 4. Adjunct 5. Temporary Help D. The Request for Personnel form MUST be approved BEFORE hiring and the Human Resource Department will notify the department once the position has been approved, if required. E. Human Resource has the responsibility for advertising the position. Advertising costs will be approved by and charged to the department requesting the position. IV. Areas of Responsibility A. Requested By B. Department Head C. Dean or Vice President D. Vice President for Finance E. President F. Human Resources Page 2 of 6 As of October 22, 2003

3 V. Requested By Completion of Request for Personnel [Green Form] A. General 1. Enter current date 2. Title of position 3. Department name 4. Department number B. Terms of Employment 1. Check either FACULTY or STAFF box 2. Check whether this position is a NEW HIRE or REPLACEMENT (if a Replacement enter the name of the person being replaced) 3. Check the PART TIME box if appropriate and also enter either the number of days or hours that are expected to work each week. 4. Check SALARY and enter the annual pay or check HOURLY and enter the per hour rate 5. Check one a) 12 month contract b) 11 month contract c) 10 month contract d) 9 month contract e) If 9,10 or 11 month contract enter the Begin and End date in the appropriate space 6. Check TEMPORARY if a temporary position and enter the Begin and End date C. Controller (Completed By Controller) D. Routing and Approvals 1. REQUESTED BY Sign, date forward to Department Head Page 3 of 6 As of October 22, 2003

4 2. DEPARTMENT HEAD Approves or Disapproves and forwards to Controller 3. CONTROLLER Forwards to Dean or VP 4. DEAN OR VP Approves or Disapproves and forwards to VP Finance 5. VP OF FINANCE Approves or Disapproves and forwards to the President 6. PRESIDENT S OFFICE Approves or Disapproves and forwards to Human Resources E. If this is a new position or a significant change in an existing position please provide a written job description. VI. Department Head A. Receives Request for Personnel B. Approval: a) Sign and date b) Forward to Controller c) Return to Requested By VII. Controller A. Receives Request for Personnel B. Make certain form is complete C. Analyze position making certain that the budget integrity is maintained D. Makes any notes in the appropriate location E. Forwards to Dean or VP Page 4 of 6 As of October 22, 2003

5 VIII.Dean or VP A. Receives Request for Personnel from Controller B. Approval a) Sign and date b) Forward to VP of Finance c) Return to Department Head IX. Vice President of Finance A. Receive Request for Personnel from Dean or Vice President B. Approval a) Sign and date b) Forward to President c) Return to Dean or VP X. President A. Receive an approved Request for Personnel from the Vice President for Finance B. Approval Page 5 of 6 As of October 22, 2003

6 XI. Human Resources a) Sign and Date b) Forward to Human Resources c) Return to VP of Finance A. Receive an approved Request for Personnel and Position Statement (if appropriate) from the Vice President for Finance B. Process: 1. Post the position internally 2. Advertise the position C. Receive resume from candidates D. Forward resumes to requesting department, unless HR Department conducts initial interview E. Process Request/Authorization to Issue Employment Letter/Contract [Yellow Form] F. Conduct background check G. Process employee H. Process I-9 form within required time frame prescribed by law [must be completed and filed with E-Verify within three days employee begins work] Page 6 of 6 As of October 22, 2003