Consolidated Action Plan (CAP) for the Ministry of Expatriates Welfare and Overseas Employment

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1 Consolidated Action Plan (CAP) for the Ministry of Expatriates Welfare and Overseas Employment Terms of Reference (ToR) for an expert in consolidated action planning ADMINISTRATIVE INFROMATION: Closing Time 5 March 2017 Contact Person Name: Deepa Bharathi BID_MIG_DAC@ilo.org Budget Code Outcome Output Activity Offer Validity Requirement Respondent Type Contract Type Amendments to the / Termination of the ToR and Data management Response Offer TC 1. Men and women migrant workers are better protected 1.1. The Government of Bangladesh and stakeholders, including social partners and employment service providers, have the capacity to adopt and implement 5 new frameworks pertaining to labour migrants including an improved complaints mechanism; social security legislation; and support services for migrants The project provides technical assistance to Bangladeshi officials to develop an implementation planning responsibility framework and services list 45 days from the closing date Individual expert with high level expertise in strategic action planning. ILO External Collaboration Contract ILO may amend the ToR or the selection/approval process at any time, including the Closing Time, or terminate the ToR. Any such change that affects the respondents will be communicated to all Respondents. ILO is not liable for any costs or compensation for the preparation of the response offer by the respondents. All documents, including this ToR, produced through this assignment shall remain the property of the ILO. A CV showing relevant experience, a financial price offer and evidence of relevant work experiences with the contact details of 1

2 two previous service users/clients need to be submitted by the Closing Time to the Contact Person. Ethics Gender Equality General Considerations ILO expects and by responding to this ToR, all respondents shall commit to apply highest standards of ethical behaviour and fair dealing throughout the process and undertake not to be involved in any actual, potential or perceived conflict of interest concerning itself or a related entity while responding to this ToR in the course of the assignment delivery, if contracted. More information can be found here: ILO promotes opportunities for all sexual identities to obtain decent and productive work in conditions of freedom and therefore, this assignment is required to given equal weightage and if required, affirmative treatment to promote employment of women. More information can be found here: The response offer, technical and financial, must be written in English and prices in Bangladeshi Taka (BDT). The respondents should be aware that competitive neutrality shall be maintained and the public sector shall not have advantages over private sector competitors by virtue of public sector ownership. Response offer is expected only from those experts who have prior experience of having done similar work. The report shall follow the ILO in-house style manual, which shall be made available to the selected respondent. Special consideration This assignment is open to only to those resident in Bangladesh. Excellent language skills in Bangla is required (written, oral and comprehension). Excellent language skills in English is required (written, oral and comprehension). Language, words, terms and phrases to be used in the seminar and the report must be respectful of labour rights, gender equality, persons with disability and rights of other marginalized groups. For any clarity, ILO should be contacted. Travel No travel required outside Dhaka. The expert will be responsible for making local appointments for meetings, etc. and local travel arrangements on their own at their own cost. 2

3 INTRODUCTION & BACKGROUND: The work mentioned herein come under the ILO s technical assistance to the Government of Bangladesh and workers and employers organizations for strengthening labour migration governance. The support began in July 2010 with an opening phase and a longer term phase- 1 through the programme Promoting Decent Work through Improved Migration Policy and its Application in Bangladesh from July 2011 Oct Both the opening and the Phase-1 were executed with financial assistance from the Swiss Agency for Development Cooperation (SDC). The phase-2, which is to be of two years duration began in April 2016 to support to the MEWOE, BMET and other institutions to meet their technical assistance needs for continuity of essential and time-sensitive actions. The purpose of this assignment is to support the Ministry of Expatriates Welfare and Overseas Employment develop a consolidated action planning to produce a document that will build on the government s Expatriates Welfare and Overseas Employment Policy (EWOEP 2016) Action Plan. The Consolidated Action Plan (referred to as CAP) will link the EWOEP 2013 Action Plan with the government s other existing plans and commitments, including (but not limited to): 1. 7 th Five Year Plan 2. Sustainable Development Goals (SDGs) 3. Istanbul Program of Action for LDCs (IPoA) It is expected that the CAP will support the Government of Bangladesh, primarily the Ministry of Expatriates Welfare and Overseas Employment, in its efforts to make the fundamental decisions and actions that will shape and guide what the Ministry and its subordinate bodies will do, who these institutions would serve, how they would serve, how it will mobilise resources, with who they will coordinate and collaborate and what they will deliver, with a focus on the future. To be effective, the CAP should produce an action plan which is easy to understand by all stakeholders, especially the government employees responsible for the implementation and would be required to have high orientation to result delivery. The CAP will be subsequently monitored and results report produced to be submitted to the National Steering Committee and the National Labour Migration Forum 1. SPECIFIC REQUIREMENTS OF THE EXPERTISE: The assignment is required to produce outputs under the oversight of the Ministry of Expatriates Welfare and Overseas Employment and will need expertise in: 1. Consolidated planning framework formulation for all stakeholders to review and provide feedback on, 2. stakeholder input-seeking and consensus building, 1 The National Steering Committee led by the Prime Minister and the National Labour Migration Forum led by the Minister of Expatriates Welfare and Overseas Employment are proposed to be set up under the forum as coordination, cooperation and accountability mechanisms. 3

4 3. monitoring and evaluation framework formulation, 4. Knowledge about the national plans as well as the SDGs 5. strategy formulation for execution to translate policy directives into operational planning and action items, 6. Strategy development and action plan preparation (in English and Bangla). TIMEFRAME: The expert s services will be required over one month from the date of the signing of the Contract by the ILO and the expert and it is estimated that the overall work concerning all outputs would take around 18 full working days. The expert, however, is free to spread the time and pace keeping in mind their convenience and the planning process, including, the dates of the workshops and meetings of the working groups. SCHEDULE/WORKPLAN: The following matrix sets out the specific steps and tasks recommended for the development of the CAP: Task Time Responsibility Signing of contract: Signing of contract between ILO and Expert. 1 days MEWOE The following documents are to be made available: Availability of the Gazetted policy Availability of the relevant plans and commitments (i.e. 7 th Five Year Plan, SDG, IPoA) CAP Framework Review of relevant documents: Review of the policy Action Plan as well as other relevant plans which are to be consolidated 4 days Expert Development of the draft CAP framework to begin consultations and dialogue: Determine the framework for consideration covering at least the following: 3 days Expert Stating the strategic vision Reviewing and adjusting the CAP template Scheduling with dates tasks and working group meetings and the workshop Identifying what may require supplementary planning and strategy development Setting objectives and targets 4

5 Task Time Responsibility Workshop and/or working group meetings for planning: Stakeholder input-seeking and consensus building 5 days on the framework Presentation of different analyses Review of framework Revision of framework Detailing of analyses, baseline and actions as required Rethinking resources Validation of the framework Development and finalizing the CAP: The CAP will provide detailed evaluation and selection of activities and options to be pursued. It will include: 7 days Expert Activities per policy directive Linkages with indicators of other plans, etc. Financial resources and sources of funding Responsibilities Measures for monitoring and evaluating progress Work schedule or planned timetable for accomplishing implementation Validation of the CAP: Final review by the working group 1 day Expert Multi-stakeholder workshop 1 day Expert Final adjustment and submission 2 day Expert Total (Working Days) 24 days COMPLETION CRITETIA/ OUTPUTS: The production of the following outputs to the satisfaction of the ILO and submission in electronic form (using MS Office software) of these would imply completion of the assignment: 1. Completed Consolidated Action Plan (CAP), including: 1.1. Detailed CAP in the updated template (both in English and Bangla) 1.2. Institutional mechanism, 1.3. Implementation modalities, 1.4. Technical resources mobilization, 1.5. Financial resource mobilization, and 1.6. Beneficiary and stakeholder participation and national ownership. SPECIAL TERMS AND CONDITIONS: The Assignment will involve: 5

6 1. Developing a consolidated action plan as described above; 2. Guiding and coordinating inputs from the Ministry of Expatriates Welfare and Overseas Employment, the Bureau of Manpower Employment and Training, the Wage Earners Welfare Board, other institutions of the Ministry of Expatriates Welfare and Overseas Employment, ministries and other bodies given responsibility for implementation in the policy for developing a consolidated strategic action plan; 3. Prohibiting any public authority of Bangladesh or any other stakeholder public or private from entering into a conflict of interest situation in this assignment or any consequent actions that may follow this assignment; 4. All documents (including diagrams, estimates, plans, records) and other proprietary items including data jointly referred to as Proprietary Items developed by the expert in connection with this assignment or furnished to the expert by or on behalf of the ILO, institutions of the Ministry of Expatriates Welfare and Overseas Employment or the ministry itself to support the performance of the expert s obligations under the Contract, are the property of the Ministry of Expatriates Welfare and Overseas Employment; and will be used by the expert solely for the purposes of the assignment; 5. All intellectual property rights and all other proprietary rights (including copyrights, patents, trademarks, source codes, products, processes, inventions, ideas, know-how) with regard to any materials (jointly referred to as Intellectual Property), developed by the expert in connection with this assignment or furnished to the expert by or on behalf of the ILO to support the performance of the expert obligations under the Contract, are the exclusive property of the International Labour Organization and Ministry of Expatriates Welfare and Overseas Employment; and, will be used by the expert solely for the purposes of the assignment; 6. During the course of development of analysis and the report, Proprietary Items and Intellectual Property developed or utilized by or furnished to the expert/organization will be made available for use and inspection by the ILO and the Ministry of Expatriates Welfare and Overseas Employment, upon request at reasonable times and in reasonable places; 7. Such Proprietary Items and Intellectual Property will be delivered to the ILO and the authorized officials of the Ministry of Expatriates Welfare and Overseas Employment on completion of the Contract. 8. The expert will disclose, throughout its performance, to the ILO s authorized personnel full particulars of all source information, processes, ideas, know-how, documents and any other materials developed or conceived by the expert in connection with the Contract. 6