Position Description Accounts Officer

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1 ORGANISATIONAL ENVIRONMENT Able Australia is a secular non-profit organisation that provides services to people living with multiple disabilities including deafblindness, and youth and families who are experiencing disadvantage. Our vision is to create a community where the people we support are seen, heard, respected, valued and connected. We reach out to people, helping them achieve a quality of life that anyone in the community might expect and a feeling of worth, belonging and self-fulfilment. We are a community based organisation that aims to facilitate an improvement in social development and human services. We work from a social justice perspective that includes the principles of access, participation and the right to equality and equity for all. Position Details Position Title: Employment Type: Work location: Permanent part time (19 hours) Surrey Hills Classification level: SCHADS Level 3 Position reports to: Finance Manager Date Approved: May 2017 Position Purpose To ensure all information has been processed to trial balance so that the end of month reports can be prepared. To be able to provide information when requested regarding accounts including debtors and creditors. To keep the Finance Manager informed of progress during the month regarding responsibilities. Position Description - May 2017 P a g e 1 6

2 Key responsibilities Performance Indicators Accounts Receivable Generate monthly invoices from operation services within allotted timeframe. Prompt and accurate balancing and posting of all receipts within financial system. Banking of cash and cheques in a timely manner. First point of contact for internal and external customer enquiries. Ensure financial system is accurately updated with current pricing schedules. Ensure compliance with relevant finance Policies & Procedures. Assist auditor in annual audits. Assist management in strengthening fees and billing system. Assist with periodic reviews of billing strategies, revenue streams, income and debtor performance, cash collection procedures, cost saving and service enhancement strategies as required. Assist with specific financial planning and analysis projects as relevant including development of revenue budget and cash flow forecasts. Liaise with banks and external organisations regarding funds received. Monitor cash collection and identify issues for investigation including follow-up with debtor, initiation of internal debt collection procedures and/or referral to an external debt collector. Prepare and post relevant journal entries into the financial system. Maintain petty cash float including issuing cash, balancing float and preparing monthly reconciliations. Position Description - May 2017 P a g e 2 6

3 Key responsibilities Performance Indicators Accounts Payable Timely and accurate processing of all invoices, expense claims and credit card payments. Allocate invoices to appropriate cost centres and ensure approval is according to financial delegation, policies and procedures. Reconciliation of supplier statements with the financial system balance. Maintain the records of accounts payable by filing all source documents and system generated reports and prepare reports and other documentation for management when requested. Assist auditor in annual audits. Assist with specific financial planning and analysis projects, as relevant, including development of revenue budget and cash flow forecasts. Prepare and post relevant journals into the financial system. First point of contact for internal and external customer payment enquiries. Liaise with and provide appropriate advice to staff on accounts payable issues including escalation point for complex queries. Maintain constant review of processes and procedures and identify, recommend and implement improvements. Other Duties Assist other staff, as required, and provide backup support and job coverage for team members during staff leave/absence. Maintain constant review of processes and procedures and identify, recommend and implement improvements. Undertake other duties commensurate with the position as reasonably directed. Functional requirements Key responsibility areas Capability requirements Workplace Health & Safety Demonstrates an understanding of and commitment to Workplace Health and Safety policy and procedures. Understands and adheres to emergency procedures for own work location and organisation premises. Position Description - May 2017 P a g e 3 6

4 Key responsibility areas Capability requirements Identifies potential risks and hazards in the working environment and responds to them appropriately and in accordance with organisation policy and procedure. Reports all emergencies, hazards, incidents and near misses within defined timelines and following correct processes. Records all emergencies, hazards, incidents and near misses using the Tickit reporting system. Quality & Continuous Improvement Day to day practice demonstrates support for and compliance with organisation policies, procedures and relevant work instructions. Participates fully in quality and continuous improvement activities and initiatives across the organisation. Promotes a culture of continuous improvement as an integral part of core practice. Supports and participates in relevant internal and external certification and auditing programs. Seeks opportunities for improvement within own work practices and makes appropriate suggestions for organisational improvements using the Continuous Improvement System Diversity & Equity Promotes Diversity & Equity ensuring legislative and organisation requirements are understood and adhered to Challenges inappropriate behaviour ensuring action is taken Continuous Professional Development Completes mandatory training within defined timescales. Identifies appropriate opportunities for professional development and seeks authorisation to participate in them. Attends and participates in planned development activities. Actively participates in supervision and performance development and review processes. Position Description - May 2017 P a g e 4 6

5 Key responsibility areas Capability requirements Organisation Citizenship Develops and maintains positive working relationships with colleagues and clients. Works collaboratively to achieve shared goals and targets. Represents Able in a positive and professional manner. Adheres to organisation codes of conduct and dress. Key Selection Criteria Qualifications & Training Certificate IV or Diploma in Book-keeping. Experience Demonstrated advanced computing skills including the use of Microsoft Office products, particularly the use of Excel, Word, Outlook, Internet and other financial applications. Minimum one to two years experience in either Accounts Receivable, Accounts Payable or as an. Skills: Attention to detail and high level of accuracy. Effective organisational skills and time management. Ability to work in a small team. Effective oral and written communication skills. Ability to exercise judgement and work autonomously with minimal supervision. Ability to cope with changes and willingness to learn new systems and procedures. Organisational Relationships Reports to: Finance Manager Supervises: No responsibilities for other staff Direct Reports: 0 Total: 0 Internal Relationships: All Able Australia staff External Relationships: Families, other community agencies and services Position Description - May 2017 P a g e 5 6

6 Agreement I have read, understood and agree to comply with this Position Description Name:. Signature: Date: Position Description - May 2017 P a g e 6 6