1 POSITION DESCRIPTION INFORMATION To edit an approved Position Description scroll to the bottom of the position description and press "Update PD" Click OK in the pop-up window that appears which will reset the approval process Please fill in all mandatory fields marked with an asterisk (*). POSITION DETAILS Reason for request:* Create Position Description- You are creating a new position, but you will not be posting within the next 30 days Create Position Description and Post- you are creating a new position and would like to post immediately following the approval of the position description. This option does not automatically initiate the recruitment requisition or job posting; you will still need to submit a requisition. (If the requisition is submitted within 30 days of the position description being approved, the requisition will not be required to go through the approval process for a second time. If the length of time has exceeded 30 days the HR Recruiter will send the requisition through the approval process before posting.) Update Position Description- You are making changes to the position, but do not plan to recruit. This is used for both modification and reclassification requests. Update Position Description and Post- You are making changes to the position and would like to post immediately following the approval of the position description. This option does not automatically initiate the recruitment requisition or job posting; you will still need to submit a requisition. (If the requisition is submitted within 30 days of the position description being approved, the requisition will not be required to go through the approval process for a second time. If the length of time has exceeded 30 days the HR Recruiter will send the requisition through the approval process before posting.) Justification for the Request: Thoroughly describe any significant changes in the position since the previous evaluation. Include information about how these changes impact other positions within the department. Provide any additional information that supports an anticipated outcome. Please include the supervisor's name and position number in the notes section. Position classification: Classification title: Undecided Job Summary: Classification will be determined upon evaluation. Provide the recommended position specific job summary in the Additional Department Summary
2 under the Position Details tab. Required Minimum Qualifications: Classification will be determined upon evaluation. Provide the recommended position specific required minimum qualifications in the Additional Required Department Minimum Qualifications under the Position Details tab. You will not be able to select a classification. Include any requested job title in the Working title field. Working title: Division:* College:* Department/Organization: * Additional Department Summary: Additional Required Department Minimum Qualifications (Add any additional minimum qualifications required by the department): Include a brief summary of the overall responsibilities of the position. Include any specific educational or experience requirements for this particular position. Requirements in this section will be used in the applicant screening process and could result in a limited applicant pool. Skills and Knowledge (List any specific skills or knowledge needed to effectively perform in the position): Preferred Qualifications (Add any additional qualifications preferred by the department): It is best to include specific educational or experience requirements in preferred in order to broaden the applicant pool. Appointment type:* Department Schedule:*
3 Chart-Fund-Orgn-Account- Program:* Identify where the funding for this position is coming from:* Normal work schedule:* Needs to be in the following format (X-XXXXX-XXXXXX-XXXXXX-XXX) Examples: State, grant, operating, from a previous position, or actual FOAP if available. Example: Monday - Friday 8:00am to 4:45pm JOB DUTIES There should be at least 3-5 Duties submitted that total to 100%. You must include a percentage next to each and identify if it is marginal or essential to the job. Do not include the % sign in the % of time field. Duties should be thorough enough to accurately describe the main functions of the job. DEPARTMENT REQUIRED BACKGROUND CHECKS Drug Screen:* MVR:* **(If the position requires an MVR, then you must include driving responsibilities in the duties section) Physical:* (All positions will require a background check) Background check:
4 MOTOR VEHICLE REQUIREMENTS Select the option that best describes the type of vehicle usage regularly required of this position:* Generally, infrequent driving requirements will not result in a pre-employment MVR. Select the frequency that best describes this position's fleet or departmental vehicle usage:* Select the option that best reflects the purpose of the fleet or departmental vehicle use:* FISCAL RESPONSIBILITY Please indicate the size of budget for which this position has responsibility. If there is no fiscal responsibility select "None":* Select the one most appropriate statement that describes this position's fiscal responsibility:*
5 SUPERVISORY SCOPE Attach a current organizational chart to the Documents Tab Exempt (monthly) staff:* Position Title and Number: Example- Communications Specialist (2) Position #s: & Exempt (monthly) supervisory staff (does not include student supervision):* Position Title and Number: Example- Director of XYZ (2) Position #s: & Non-exempt (bi-weekly) staff:* Position Title and Number: Example- Office Associate I (2) Position #s: & Non-exempt (bi-weekly) supervisory staff (does not include student supervision):* Position Title and Number: Example- Administrative Specialist (2) Position #s: & Student:* Number of Student Positions: Example: 3-4 Students
6 PHYSICAL DEMANDS Physical Demands (check all that apply):* Check all that apply Include only those physical demands that are required on a regular, consistent basis. LIFTING DEMANDS Lifting demands:* ENVIROMENTAL & HAZARDOUS CONDITIONS Environmental & Hazardous Conditions (check all that apply):* Check all that apply Include only those conditions that are required on a regular, consistent basis. Additional Physical Demands or Work
7 Conditions: Select option from the dropdown, depending on the approvals necessary for your department. Approval process:* Please note that HR will be the first and the last approver on all position descriptions. The position description is not approved until it has gone through all of the approvers and changes may be made throughout the process if needed. Hiring Manager:* CLEAR THE DEFAULT NAME by clicking on the eraser next to the binoculars. Enter your name or the individual from your department that is responsible for managing position descriptions; this should be the same as the department representative that manages the requisition. NOTES: Next page Notes - To add a note select notes from the dropdown. Please include the supervisor's name and position number in the notes section, if this is a new position description or if the supervisor has changed. DOCUMENTS: Next page Notes - To add a document select the document from a file option in the dropdown menu. Please attach a current organizational chart to the Documents tab, this is helpful as we review and evaluate positions.