POSITION DESCRIPTION. TITLE: Comptroller CATEGORY: Administrative FLSA STATUS: Exempt GRADE: E

Transcription

1 POSITION DESCRIPTION TITLE: Comptroller CATEGORY: Administrative FLSA STATUS: Exempt GRADE: E JOB SUMMARY: Direct and administer all college accounting services, local, private and state/federal financial reporting compliance and audit services. Maintain the college s cash management duties and investment program and development of internal controls and procedures. ESSENTIAL FUNCTIONS: 1. Provide on-going leadership and district-wide administration of staff assigned to Financial Operations, Bursar Services, and General Accounting; evaluate, establish, and implement department operational and human resource goals and objectives to ensure effective day-to-day departmental functioning, staffing, and management. 2. Prepare and assist with presentations, ad-hoc reports, and problem resolution related to financial issues; review and prepare College policies and procedures to maintain an adequate internal control environment to safeguard the institution s financial assets. 3. Provide a comprehensive system of administration and internal controls related to investments, banking, and cash; responsible for setting controls on banking software, Federal Reserve rules, maintain collateral requirements, follow NACHA rules, and PCI compliance; provide strategies for investments, perform wire transfers, bond payments and maintain compliance with Public Funds Investments Act and college investments procedure. 4. Coordinate the fiscal year-end closing of the College's books in conformity with GAAP, GASB, Texas Higher Education Coordinating Board Reporting Requirements, and NACUBO reporting standards; serve as the primary contact person related to the annual external audit; serve as a financial resource during regular internal audit work for college as well as for the various annual State/Federal agency reviews and audits. 5. Develop, administer, and monitor budgets for the Comptroller's Office, Accounting Services, and the District's numerous overhead accounts; responsible for budget development which requires significant insight, experience and awareness of changes affecting a large scope of areas. 6. Analyze reports from the College's financial reporting system to prepare and review monthly financial statements and executive level reports; develop and administer the various systems of financial reporting to ensure adequate recording and supporting of college transactions. YEARLY PERCENT OF TIME 30% 20% 15% Amended: 6/01/09 Page 1 of 5

2 7. Perform other duties as assigned. 5% REPORTING RELATIONSHIP: Associate Vice President, Budget and Financial Services SUPERVISORY RESPONSIBILITIES: Direct management responsibility of personnel assigned to the Office of the Comptroller, General Accounting, Bursar Services, and Financial Operations. BUDGET RESPONSIBILITIES: Departmental and district overhead budgets. ESSENTIAL QUALIFICATIONS: EDUCATION: Bachelor s Degree in Accounting or Business Administration. EPERIENCE: Nine (9) years direct experience. CERTIFICATIONS/LICENSURES: Certified Public Accountant, Texas. SPECIAL SKILLS AND ABILITIES: 1. Skills/Abilities: Comprehensive knowledge of financial analysis techniques methods for assessing the operational effectiveness and financial condition of organizations; Knowledge of GAAP and fund accounting; Experience developing and executing budgets; Experience and ability to apply knowledge of federal, state and College policies and procedure regulations; Ability to plan, organize, lead, and manage personnel and operations of a large department; Ability to communicate and interact with individuals at all levels of the institution; Effective time management to include prioritizing and planning work activities; Ability to understand, analyze and interpret policies and procedures; Ability to understand and analyze quantitative information; Ability to communicate orally and in writing in an accurate and effective manner; Ability to actively participate and work cooperatively as a team member in setting goals, making decisions, managing projects, and establish direction for the department and organization, as a whole; Ability to evaluate long- and short-term goals; Ability to work in a diverse environment and be sensitive to issues of diversity and inclusion. 2. Equipment Used: Personal Computer and other equipment associated with a general office environment (copier, phone, fax, etc.) 3. Software Used: A variety of accounting, word-processing, spreadsheet, database, , and presentation software. Demonstrated proficiency of automated financial systems and administrative software application. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and use hands to feel. The employee is frequently required to talk or hear. The employee is occasionally required to Amended: 6/01/09 Page 2 of 5

3 stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and /or move up to 10 pounds and occasionally lift and/or move up 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. INTERPERSONAL SKILLS: Alternative or combined skills in understanding, negotiating, selecting, developing, and motivating people are important to the highest degree due to constant interaction with other people, at any level within the organization or the community, position s accountability for the development, motivation, assessment, and reward of employees, and to deal with irrational situations where the outcome is unpredictable. WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Amended: 6/01/09 Page 3 of 5

4 POSITION TITLE: COMPTROLLER PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. PHYSICAL ACTIVITIES: Stand Walk Sit Use hands to finger, handle or feel Reach with hands and arms Climb or balance Stoop, kneel, crouch, or crawl Talk Hear Taste Smell WEIGHT and FORCE DEMANDS: Up to 10 pounds Up to 25 pounds Up to 50 pounds Up to 100 pounds More than 100 pounds WORK ENVIRONMENT: Wet or humid conditions(non-weather) Work near moving mechanical parts Work in high, precarious places Fumes or airborne particles Toxic or caustic chemicals Outdoor weather conditions Extreme cold(non-weather) Extreme hot (non-weather) Risk of electrical shock Work with explosives Risk of radiation Vibration VISION DEMANDS: No special vision requirements Close vision (clear vision at 20 inches or less) Distance vision (Clear vision at 20 feet or more) Color vision (ability to identify and distinguish colors) Peripheral vision Depth perception Ability to adjust focus Required Amended: 6/01/09 Page 4 of 5

5 NOISE LEVEL: Very quiet Quiet Moderate Loud Very Loud Exposure Level The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employee may be directed to perform job-related tasks other than those specifically present in this description. I certify that I have received a copy of this job description. I have read and understand the duties and responsibilities of this position. Employee Signature Date Amended: 6/01/09 Page 5 of 5