Vodafone UK Policy. Travel to Work Policy. Doing what s right. Policy Owner Director of HR. Policy Champion Head of Property.

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1 Vodafone UK Policy Travel to Work Policy Doing what s right Objective/Risk Across the UK, we ve designed our travel to work policy to support people in their travel arrangements. It provides details on parking options and offers alternative and flexible ways of getting to work through encouraging green travel such as using public transport, our bus services (where available), other green travel options and car sharing. Policy Owner Director of HR Policy Champion Head of Property Version Date Adam Parsons Version 3 9 August 2018 Scope and Compliance This policy explains how we manage travel to work and the use of parking spaces at our UK people sites. It applies to all Vodafone employees (permanent and temporary), direct contractors (those employed by external parties working with us or on our behalf) and our visitors. Compliance levels will be monitored on a regular basis and results reviewed by appropriate governance bodies. Any breach will be treated as a serious disciplinary offence and may be subject to disciplinary actions in accordance with the provisions of the relevant local HR policy. Contents List What do I need to know?... 2 How does the application process work?... 2 How does the car park management scheme work?... 2 How do I get in and out of the car parks?... 3 Will I need a windscreen permit to display?... 3 What happens for new starters?... 3 What happens if I m on maternity leave or long-term absence? (Employees only)... 3 What happens if I have an unplanned or an emergency situation?... 3 Where do visitors park?... 4 How do we monitor compliance with this policy... 4 What happens if someone is in breach of this policy?... 4 Document history... 5 UK Policy Page 1 of 5 C2 Vodafone Internal Travel to Work Policy

2 1 What do I need to know? We provide parking at the UK people sites (where available), parking offsite at our own premises and at leased car parks (where available). At the Newbury HQ Campus, we also have commuter and shuttle bus services. We can help arrange car sharing and support cycling and walking to work, all of which forms part our Green Travel Plan. Vodafone employees your options Apply for permission to park on or offsite depending on where you work You can car share with one or more colleagues Use the green travel options outlined below Directly employed Contractors- your options Apply for permission to park on or offsite depending on where you work Use the green travel options outlined below Green Travel Options: Shuttle buses that link the Business Parks, Railway station and Town Centre to HQ free for everyone including visitors (Newbury HQ only) Commuter buses that operate in the local area free for all (Newbury HQ only) Cycling with storage for bicycles and equipment plus onsite shower facilities. Cycle to work scheme for discounts on cycle purchase via HR, AskHRUK@vodafone.com Interest-free rail season ticket loans for employees, travel@vodafone.com 2 How does the application process work? Our objective is to provide everybody with a solution that suits them best, when we receive your application we take into account the following: Registered disabled (space guaranteed) Distance you travel to work The availability of public transport or Vodafone buses People who are registered carers What childcare commitments you may have Any particular business needs The length of your contract with us (contractors only) 3 How does the car park management scheme work? Please select which option is most suitable for you and let us know: If you require parking on or offsite at any of the UK people sites covered by the Policy, please complete an online application form. UK Policy Page 2 of 5 C2 Vodafone Internal Travel to Work Policy

3 Members of the Blue Badge scheme, will automatically get a space We will deal with your application within 7 days, once approved by your line or contract manager If you travel by motorcycle /scooter, you will automatically get a space to park but please still complete the first section of the online form. Vodafone employees can apply for parking as part of a car share group (instead of individual permission to park). If we cannot accommodate your parking onsite, you may be allocated parking at an offsite location. The number of parking spaces at individual sites will be driven by space available, planning permission and government policy. There may also be agreements in place restricting parking by Vodafone people within a specified distance of your site. Everyone with a parking permission will be asked to reapply 12 months after their last application so that our database is kept current. 4 How do I get in and out of the car parks? Where we have barriers, they operate by recognising your car number plate. Should the barrier fail, then please swipe your ID access card at the barrier to exit. For car share groups, please swipe your group exit card at the barrier. If you travel by motorcycle/scooter there s a separate motorcycle path at the exit of each car park that has no barrier. 5 Will I need a windscreen permit to display? We will provide windscreen permits where required and to those using the impaired mobility spaces. 6 What happens for new starters? New starters can park for the first two weeks of employment if their application has not yet been received or is being processed. 7 What happens if I m on maternity leave or long-term absence? (Employees only) When you become pregnant, please let us know and we will work out how to make your parking arrangements as easy as possible. Don t forget to let us know when you intend to go on maternity leave and subsequently return to work and we will update your details. If you are going to be long-term absent for any reason, please let the travel team know. 8 What happens if I have an unplanned or an emergency situation? Please contact the travel team as soon as possible travel@vodafone.com so that we can work out how best to support you. If you re an employee in a car share and need to return home (or some other location) in an emergency you can ask your line manager to authorise a taxi and reclaim the cost on expenses. If you re a permanent Vodafone employee without permission to park, you ll be given some wild cards annually to help cover emergency situations. UK Policy Page 3 of 5 C2 Vodafone Internal Travel to Work Policy

4 9 Where do visitors park? Visitors: Visitor parking is managed through ProxyClick (HQ and Paddington only) or VisitorExpress (Stoke and Manchester) or local receptions (where available). Note that contractors cannot be booked in to visitor parking. Home workers (employees only) Please apply for parking and you will be given permission to park on site for up to two days per week. Pavilion events (Newbury HQ) The car parking arrangements at HQ Campus are designed to allow for the normal numbers of visitors in any given day. Therefore events at the Pavilion during normal hours require special treatment. If you re organising an event, please work closely with the Pavilion manager to make sure car parking can be provided. 10 How do we monitor compliance with this policy We have to make sure that people comply with the policy and reduce the risk of Vodafone not complying with its legal obligations with regard to planning permissions and parking restrictions, so we will monitor Vodafone sites and the surrounding areas. This means that we will: - Keep a record of car parking applications, including vehicle registration numbers which may be collected during the management of parking on sites, via the visitor parking system or via manual or video recorded survellience; - Monitor and record any cars that are parked in breach of this policy whether by our automated number plate recognition system or via on-foot surveillance of the surrounding 2-mile area of Vodafone sites Vodafone will keep records to monitor compliance with this policy for up to 7 years. For more information on how we store and process personal data and to exercise your data protection rights please see our employee privacy statement. 11 What happens if someone is in breach of this policy? This policy is designed to be as fair as possible in allocating parking to those who need it most and provides for exceptional or emergency situations. The Travel Team can always be contacted to help with any issues you may have. The Travel Team closely monitors parking across UK sites where the policy is applied. Anyone who is found to be in breach of the policy will be contacted by them, in person, by phone or by . Breaches are recorded in the Car Park Management System (CPMS) as follows: 1st time we will contact you and advise 2nd time we will contact you and may advise your line manager or contract manager 3rd time we will contact you and your line or contract manager and may refer your case to HR / Corporate Security for further follow up. This may result in disciplinary action for employees and prejudice the contracts of contractors. UK Policy Page 4 of 5 C2 Vodafone Internal Travel to Work Policy

5 12 Document history Version Date Changes Other standards affected Approved by 2 19/02/2018 Updates re taxi expense and None Visitor booking 3 09/08/2018 Update re monitoring compliance and data privacy None Global Policy Standard UK Policy Page 5 of 5 C2 Vodafone Internal Travel to Work Policy