1 Terms of Reference (TOR) Project Manager Annex A. Project Title: Achieving Kuwait 2035 Vision Towards Persons with Disability Project This assignment is under the framework of the Project: Achieving Kuwait 2035 Vision Towards Persons with Disability Project. The project is supported by the United Nations Development Programme (UNDP) Kuwait office and implemented by the Public Authority for Disabled Affairs of Kuwait. B. Project Description The Public Authority for Disabled Affairs (PADA) 1 of Kuwait is responsible for all matters related to care and rehabilitation of Persons with Disabilities. Its mandate includes, inter alia, setting the disability policy; setting regulations and procedures for care and rehabilitation of PWDs and developing and overseeing an integrated action plan responsible for all aspects of Persons with Disabilities welfare in coordination with relevant government entities. Furthermore, care and rehabilitation centers were recently, in 2016, transferred to the responsibility of PADA. PADA was established as per law no.8 for as a governmental entity. The law is concerned with protecting the rights of Persons with Disabilities in Kuwait and covers their inclusion in society, rehabilitation and employment in addition to care and other government services and entitlements. Within the framework of the Country Programme Action Plan agreed between UNDP and the Government of Kuwait, a partnership project with PADA has been established. The project Achieving Kuwait 2035 Vision Towards Persons with Disability supports PADA to enhance its human capacities and organizational effectiveness towards achieving its mandate. It supports its efforts at integration of PWDs in schools, employment and social life in partnership with CSOs working for disabilities and supports it to ensure an inclusive physical environment for PWDs. The project will continue until December It seeks to achieve three outputs: Output 1.1: Enhanced human capacities and institutional effectiveness for prevention, early detection, diagnosis and rehabilitation of disabilities. Output 1.2: Co-ordinated and well organized efficient efforts towards removal of barriers to social, economic and educational inclusion of persons with disability. Output 1.3: Increased technical expertise and organizational capacities for implementation of Universal Design and country wide use of technology enablers. Within this context, the UNDP and PADA are seeking to recruit a Project Manager, to provide management support for the successful implementation of the project for a period of six months. C. Scope of Work The law no.10 for 2010 on Disability available at
2 Under the direct supervision of UNDP and PADA leadership and in close collaboration, and coordination with other relevant national institutions, the Project Manager will assume the following tasks: Planning, implementation and monitoring: Manage the day-to-day implementation of the project starting in line with the annual work plan and ensure its timely implementation; prepare revisions when necessary as per UNDP policies. Lead the support to PADA different departments and other relevant national institution for the implementation of the project planned activities; Provide leadership and an overall strategic vision with a view to building national capacities, and foster active partnerships to support achieving objectives of Kuwait 2035 vision towards persons with disabilities; Build solid relationships with key national partners supported by the project; Ensure systematic and effective analysis, monitoring and evaluation of the project, including the preparation and participation in Project Board and/or other related meetings; Directly supervise project staff and consultancies and provide effective leadership; Manage and monitor the project risks initially identified, submit risk mitigation plan to the project board for consideration, provide advice on mitigation strategies if required and update the status of these risks by maintaining the project risks log; Prepare quarterly and annual narrative progress reports in line with UNDP rules and regulations; Prepare all required documentation for the project board meetings; Prepare for the project s evaluation. Financial and Administrative management of the project: Prepare, revise and implement the annual project budget and the recruitment and procurement plan; Mobilize and manage personnel, goods and services, training and initiate activities, including drafting terms of reference and work specifications and facilitating all contractors work; Coordinate the recruitment and selection of project consultants; Monitor the performance of the project s staff and consultants; Monitor the budgets of the project; Assist the implementing partner in fulfilling the responsibilities of the project and budget monitoring, using best practices; Monitor financial resources and accounting to ensure the accuracy and reliability of financial reports of the project and that all financial and budgetary processes are in accordance with UNDP standards and procedures. Prepare and submit quarterly and annual financial reports in line with UNDP rules and regulations; Perform regular financial reporting to the project board on quarterly and annual basis; Capacity building and Knowledge sharing: Assess the capacity development needs and priorities of PADA staff relevant to the project, with special focus on prevention, early detection, diagnosis, and rehabilitation services for persons with disability; in addition to the capacity development activities for other institutions as part of the project plans. Develop and support the implementation of a capacity building plan to address those needs; Manage and ensure delivery of a large institutional development contract for PADA Manage and ensure delivery of 3 Individual consultants and initiate and monitor 2 contract with consultants and/or firms for capacity development of PADA in various areas including a media campaign.
3 Manage and ensure delivery of the Civil Society Organizations component of technical support and training Facilitate knowledge sharing activities within and between PADA and other relevant counterparts; Ensure the identification and synthesis of best practices and lessons learned from the project. Ensure a gender mainstreaming approach in all the work requirements and ensure gender sensitivity of all the deliverables which would be based on a gender analysis to ensure that the needs and specific considerations related to men and women is taken into account. Actively participates in UNDP knowledge networks and takes advantage of best practices and lessons learned that are available in the region and globally for the benefit of the project and the national counterparts. Follow up, coordination: Coordinate all tasks between UNDP and the implementing partner pertaining to the project activities with other national institutions. Perform stakeholders analysis as required Coordinate and follow up with deferent departments within PADA to guarantee the synergy of all administrative processes relevant to the project; Coordinate and follow up with local and foreign entities relevant to the project s activities; Any other tasks/assignment relevant to subject of the assignment. D. Expected Outputs Deliverables Planned date Monthly synthesis reports concerning ongoing contracts indicating Monthly progress, challenges, risks and any corrective action taken Solicitation, participation in selection and management of at least By end of August 2 new contracts Drafting and finalization of 3-4 Terms of Reference for By end of September consultancy contracts and 2 TORs for short term trainers in consultation with project stakeholders Finalization of process of selection, capacity assessments and By end of October agreements with CSOs as per UNDP policies (expected 4-5) Coordination of one training for CSOs on a selected topic During September 2 Quarterly narrative and financial project progress reports based on UNDP requirements and templates including risks and issues 15 July 15 October logs, revisions to the Annual Work Plan, including budget and procurement plan when necessary. Preparation and presentation of project progress for monthly Project Board meetings and undertaking follow up actions. Monthly (May be reduced by Board) Defining needs and conducting training/capacity building TBD initiatives for PADA team on project management areas. Monthly report on progress against the consultant s work plan Monthly Final report on consultancy assignment and handover notes By end of the assignment E. Institutional Arrangement 1. The Project Manager will work under direct supervision of PADA leadership and UNDP Programme
4 Management and in close cooperation with the UNDP team. 2. He/She will liaise with UNDP CO, manage consultants and technical advisers of the project, liaise with PADA relevant departments and the Supreme Council of Planning and Development. 3. The Project Manager will also manage and be supported by a Project Assistant. 4. A handover to the Project Manager will be ensured by the Acting Project Manager, PADA and UNDP that includes all the project files and status of progress. 5. The Project Manager will be required to submit quarterly narrative and financial reports on the status of project implementation as per UNDP requirements and templates (2 reports expected in the duration of the assignment). 6. He/She will be required to submit monthly progress reports on his/her own work progress, in addition to specific deliverables indicated as per above table. These interim and final reports will serve as justification of payment. 7. All payments subject to approval of submitted deliverables by PADA, UNDP. F. Duration of the Work The duration of this assignment is 6 months and the expected start date is 15 May. G. Duty Station The Project Manager will be based at PADA Offices in Kuwait with frequent visits to UNDP Offices which will be agreed between him/her and UNDP. H. Qualifications of the Successful Contractor Qualifications At least 10 years of overall work experience with a minimum of 7 years specifically in programme or project management of public or development projects. Project management related certificate is an asset. Master s degree in the social sciences field: social policy, public administration, public policy, sociology, development studies. Specialization in a disability related field is an asset. Previous experience in programme/project management in International Organizations (2 years minimum) and with UNDP is an asset. Understanding of Results-Based Management and monitoring and evaluation concepts and principles Experience in working with government institutions the Arab region (at least 3 years), and experience in GCC countries is an asset. Fluency in oral and written Arabic and English languages is required. Competencies Demonstrates integrity by modelling the UN s values and ethical standards Promotes the vision, mission, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism Knowledge Management and Learning, and Promotes a knowledge sharing and learning culture in the office through personal example. Ability to apply conceptual models in support of implementation, monitoring and evaluation of development programmes and projects Strong IT and office software use skills
5 Ability to lead implementation of new systems, and affect staff behavioral/attitudinal change Establishes and maintains productive partnerships with clients by gaining their trust and respect Identifies clients needs and matches them to appropriate solutions Monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems Keeps clients informed of progress or setbacks in projects Meets timeline for delivery of products or services to clients I. Scope of Bid Price and Schedule of Payments The contract price is based on a monthly rate adjustable in accordance to any extension or reduction in the duration of engagement, payable upon approval of the deliverables and work progress for each month. The Proposer must include his/her professional fees, travel and accommodation costs. Implementation of project activities will be borne by the project charged to other budget lines. Office space/equipment and will be provided within the project premises. Deliverables Payment Structure Expected payment date* To submit approved work plan for the assignment 10% By end of May To submit monthly report on progress against work plan including an annex synthesis report concerning ongoing contracts 15% By end of June Quarterly narrative and financial project progress reports including updated risks issues logs, revisions to the Annual Work Plan Monthly report on progress against work including the annex synthesis report on ongoing contracts Monthly report on progress against work plan including annex on process of selection and contracting of 2 new contracts and the annex synthesis report on ongoing contracts 3-4 Terms of Reference for consultancy contracts 2 TORs for short term trainers Monthly report on progress against work plan including annex CSO training report and the annex synthesis report on ongoing contracts Monthly report on progress against work plan including annex on agreements with CSOs and the synthesis report on ongoing contracts Quarterly narrative and financial project progress reports including updated risks and issues logs, revisions to the Annual Work Plan when/if necessary 15% By end of July 15% By end of August 15% By end of September 15% By end of October
6 Final report on consultancy assignment and handover notes 15% By end of assignment This TOR is approved by : Signature Name and Designation Ms. Dima Al-Khatib, Deputy Resident Representative Date of Signing 29/03/2017