WHO Strategy for Disasters 9/15

Transcription

1 WHO Strategy for Disasters 9/15 POST DESCRIPTIONS 3 First Tier Managers EHA Programme Manager EHA Field Office Manager Medical Officers Planning Officer Post/grade STP P5 STP P4 STP P4 STP P3 Supervisor Reporting to the WR Reporting to the WR EHA Field Office Manager EHA Programme Manager Duty Station Posts EHA background EHA background To have general public health background but each has particular expertise - health systems, epidemiology, health information systems, environmental health Areas of Responsibility Area 1 Area 2 Area 3 In collaboration with the EHA Field Office Manager, WHO country office staff, government, Consult with RO and HQ on the development and application of WHO global and regional policy/procedures issues; Define the overall policy, strategy, goals and objectives of the operation and monitor progress; Negotiate and coordinate internal resource mobilisation with HQ and RO, though close liaison with counterparts in PER, BFO, BUD, SUP and TRAVEL, as well as the relevant technical units Lead negotiations with donors for mobilisation of external re- In collaboration with the EHA Programme Manager, WHO country office staff and provincial representatives of government, Supervise the implementation of work plans according to agreed policies and strategies; Monitor progress of work plans; regular implementation reports; Supervise the preparation and submission of proposals and requests for WHO internal resource mobilisation and regular implementation reports Supervise the preparation and submission of programme In collaboration with WHO country office staff and provincial/district representatives of government, donors and the international Manage the implementation of work plans; Manage the preparation of progress reports; Prepare and submit proposals and requests for WHO internal resource mobilisation and regular implementation reports Prepare programme proposals to donors and regular imple- In collaboration with the EHA Field Office Manager, WHO country office staff, government, submission of proposals and requests for WHO internal resource mobilisation; submission of regular implementation reports; submission of proposals to WHO; submission of regular implementation reports for WHO submission of proposals to 3 Columns should be read DOWN to view all the functions of any post, and ACROSS to view how different posts collaborate or work together in the same area of responsibility;

2 WHO Strategy for Disasters 10/15 Area 4 Area 5 Area 6 Area 7 Area 8 Lead WHO participation in decision making processes with government Lead WHO participation in coordination meetings organised by the international community Authorise programme specific procedures and practices; Authorise the issue of programme specific technical guidelines and recommendations Authorise information for official release; Supervise preparation, release and distribution of all reporting requirements; Give media interviews and clear press releases Provide briefing and debriefing for programme staff Lead WHO participation in decision making processes with provincial government Lead WHO participation in provincial level coordination meetings organised by the international community programme specific technical guidelines and recommendations technical information for official release; field sitreps, operations and technical reports; Lead WHO participation in decision making processes with local government Lead WHO participation in local level coordination meetings organised by the international community Prepare programme specific technical guidelines and recommendations Prepare technical information for official release; Coordinate the preparation of contributions to field sitreps, operations and technical reports; EHA Programme Manager EHA Field Office Manager Medical Officers Planning Officer sources and/or reprogramming /rescheduling of existing contracts if necessary proposals to donors and regular implementation reports for successful proposals mentation reports for successful proposals donors; submission of regular implementation reports for donors and the international community Participate in decision making processes with government; Participate in coordination meetings organised by the international community, particularly those related to planning issues Collaborate on the preparation of programme specific technical guidelines and recommendations submission of field sitreps, operations and technical reports; Area 9 Provide briefing and debriefing Provide briefing and debriefing Provide briefing and debriefing for programme staff; for programme staff for programme staff Ensure all staff and equipment comply with security arrangements; Submit incident reports to WHO and UNSECCORD; Area 10 Authorise hiring of new staff, Supervise the development of Supervise local staff, assign Provide support to planning

3 WHO Strategy for Disasters 11/15 Area 11 EHA Programme Manager EHA Field Office Manager Medical Officers Planning Officer supervise local staff, authorise leave, take disciplinary action when needed, assign tasks and monitor staff performance; TOR for new posts/local hire and propose candidates where possible; Supervise local staff, assign tasks and monitor staff per- tasks and monitor staff performance; process in the MOH, including the development of programme proposals to strengthen planning capacity in the PHO and MOH; Chair internal WHO team meetings formance; Chair internal WHO team meetings Chair internal WHO team meetings

4 WHO Strategy for Disasters 12/15 Second Tier Managers EHA Administration Officer Field Administration Officer Field Finance Officer Post/grade STP P4 STP P3 NPO Supervisor AO/WRO EHA Field Office Manager Field Administration Officer Duty Station Posts Areas of Responsibility Area 1 Area 2 Area 3 In collaboration with the Senior Programme Manager, WHO country office staff, government, Supervise the administration of the operation, including preparation of contracts for international and local staff, travel authorisations for international and local hire, organising international and local travel arrangements, communicating with staff under recruitment and organising security briefings Support administrative and personal needs of team members, including preparation, maintenance and distribution of briefing materials and contact lists, establishing and managing an operations rooms, organising contract extensions and visa extensions, making local travel and accommodation arrangements, arranging translation services, hiring additional staff, problem solving, etc. Design and manage operation specific filing, archiving, library and database systems for storing and monitoring technical documents and administrative documents related to supplies, personnel, fi- In collaboration with the EHA Administration Officer, WHO country office staff and provincial representatives of government, Supervise the administration of the field operation, including preparation of contracts for local staff, travel authorisations for international and local hire, organising local travel, making local payments and organising security briefings; Support administrative and personal needs of team members, including preparation, maintenance and distribution of briefing materials and contact lists, establishing and managing an operations rooms, organising contract extensions and visa extensions, making local travel and accommodation arrangements, arranging translation services, hiring additional staff, problem solving, etc. Manage operation specific filing, archiving, library and database systems for storing and monitoring technical documents and administrative documents related to supplies, personnel, finance, In collaboration with the Field Administration Officer, WHO country office staff and provincial representatives of government, Establish and operate a petty cash account; Make cash payments and local purchases within delegation of authority and prepare requests for payments when beyond this limit; Establish and operate a payroll system for people paid on a daily basis; Establish an overtime approval system and maintain records of all approved overtime; transmit overtime data to WRO; Negotiate leases for houses, offices and warehouses; Ensure provision of utilities and services to the office; Arrange for building repair and maintenance;

5 WHO Strategy for Disasters 13/15 EHA Administration Officer Field Administration Officer Field Finance Officer nance, budget and travel information budget and travel information Area 4 Organise and manage IT support to the office, including issuing new accounts, managing common access server files and managing group accounts Organise and manage IT support to the field operation, including issuing new accounts, managing common access server files and managing group accounts Area 5 Supervise the operations and maintenance of the communications systems; Area 6 Supervise the application and administration of UNSECCORD security requirements for WHO employees and equipment; Brief new staff on security procedures; Prepare incident reports for submission to WHO and UNSECCORD when required; Area 7 Contribute to the preparation of sitreps and operations reports; Contribute to the preparation of sitreps and operations reporting system; Area 8 Supervise administrative, clerical and secretarial staff Recruit and supervise local staff such as drivers, guards and cleaners; Supervise the maintenance and submission of vehicle logs, overtime sheets and recording fuel purchases; Recruit and supervise local clerical and secretarial staff Area 9 Act as secretary to WHO team meetings Act as secretary to WHO team meetings

6 WHO Strategy for Disasters 14/15 Third Tier Managers Senior Information Officer Information Officer Senior Logistician Logistician Post/grade STP P4 STP P3 STP P4 STP P3 Supervisor EHA Programme Manager EHA Field Office Manager EHA Administration Officer Senior Logistician Duty Station Posts Areas of Responsibility Area 1 Area 2 Area 3 Area 4 In collaboration with the Field Office Manager, WHO country office staff, government, donors and the international sitreps for RO, HQ and for public release Participate in, and prepare reports from, coordination meetings, workshops and conferences general reports of the actions taken during the operation Manage requests from information from the media.; Organize press conferences and briefings as required; Respond to requests for information from RO and HQ In collaboration with the Senior Programme Manager, WHO country office staff and provincial representatives of government, Preparation of sitreps in collaboration with Field Office Manager, Senior Administration Officer, Logistics Officers and Medical Coordinators Participate in and prepare reports from in local coordination meetings, workshops and conferences Prepare monthly overview reports of key WHO achievements, supplies distributed, funding disbursed; Produce general reports of the actions taken during the operation Manage requests from media based in the field; Organize press conferences and briefings as required; In collaboration with the Senior Programme Manager, Field Office Manager, WHO country office staff, government, Organise and manage the procurement, warehousing and disbursement system Organise and manage an logistics information, inventory and reporting systems Identify and recruit staff; In collaboration with the Field Office Manager, WHO country office staff, government, donors and the international Organise and manage local procurement, disbursement and warehousing; Submit weekly status reports; Organise and manage office transport, including supervising drivers rota and logs, as well as systems for tracking fuel and maintenance records; Recruit, train and supervise local staff; Organise and manage WHO staff accommodation and offices;

7 WHO Strategy for Disasters 15/15 Area 5 Senior Information Officer Information Officer Senior Logistician Logistician Provide overall strategic direction; Strengthen the PHO co- Provide briefing and debrief- Prepare monthly reports for set objectives for staff ordination function to provide ing for programme staff logistics operations; and monitor their implementation; accurate and up-to-date in- establish a plan and formation on the activities of timeline for handing this function health partners (geographical, over to the PHO; technical and financial); Standardise, collate and coordinate Work with PHO on re- the dissemination of establishing the provincial health information; health information system, Collect and disseminate ensuring participation of key health sector assessments health partners; and reports; Liaise with local and international Identify key information gaps; data mapping agencies Establish a system for coordinating (OCHA) to provide health data health information and ensure dissemination in collection and dissemination; the health sector. Area 6 Ensure all WHO operations are MOSS compliant; Work with interagency and WHO security staff to maintain WHO operations as MOSS compliant;