State College of Florida, Manatee-Sarasota Job Description

Transcription

1 State College of Florida, Manatee-Sarasota Job Description Job Title: Manager, Maintenance Operations & Environmental Safety & Health Reports to: Director of Facilities Management & Public Safety FLSA Status: Exempt Level: 214 Position Class: Job Summary: Assists the department Director as required with the management and coordination of the Operations and Maintenance functions of the Facilities Management Department. Plans, organizes, schedules, controls and directs the activities associated with a customer focused, proactive maintenance program supporting buildings, building systems, grounds and infrastructure. Administers the college s environmental safety and hazardous substance abatement programs and monitors compliance with collegewide procedures for the purchase, storage and use of chemicals, and the disposal of hazardous materials and waste. Plans, coordinates and manages all aspects of the college s Custodial Services Program, including quality control, preparation of operating budget, enforcement of established codes and standards, and execution of department projects as directed. Ensures college s compliance with and provides all required OSHA, EPA, State and/or local safety environmental training programs. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College s need to modify position requirements. Essential Duties and Responsibilities: The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: 1. Plans, controls and coordinates the maintenance and repair of College buildings, grounds and associated equipment. Exercises direct supervision over professional, technical and administrative support personnel, within the Operations and Maintenance functions. Will directly manage the Venice and Lakewood Ranch operations and maintenance including all facilities staff. 2. Recommends the appointment of personnel. Provides or coordinates staff training, conducts performance evaluations and maintains discipline and the high standards necessary for the efficient and professional operation of the Operations and Maintenance functions. 3. Assists Director with preparation and administration of the budget for Operations and Job Description (2/2015) Page 1 of 6

2 Maintenance. Assists the department in preparation of the annual budget. 4. Provides leadership in collection, analyzing and implementation of data to ensure best practices for energy efficient and effective equipment and use of equipment college wide. 5. Provides oversight for all life safety system annual testing and inspections. 6. Develops and implements employee safety and health policies related to environmental issues or concerns with respect to environmental safety and health and establishes procedures, policies and methods for collegewide compliance with federal, state and local environmental regulations. 7. Trains employees in accordance with federal, state and local environmental regulations and Florida Occupational Safety and Health regulations and establishes procedures and methods of compliance for collegewide management of hazardous materials which includes the purchase, storage, and use chemicals and the disposal of hazardous materials and biohazardous wastes. 8. Provides direction and support for plant safety processes, providing guidance and leadership and encouraging plant involvement to ensure compliance with Federal, State and local laws and SCF standards. 9. Supports and audits facility standards and policies & procedures. 10. Establishes committees as needed to address safety and ergonomic issues. 11. Audits locations at certain frequency to ensure compliance with SCF and regulatory agencies. 12. Analyzes environmental conditions and recommends changes to eliminate facility functions to reduce harmful effects on the environment. 13. Assists in leading environmental efforts of ISO certification, including writing policies, participating and/ or leading environmental committees and other related tasks. 14. Assists in the preparation of the capital budgets and works independently in preparing recommendations for the annual custodial operating budget. 15. Works closely with the Director, Facilities Management & Public Safety to prepare and distribute projects, custodial services, and contractual maintenance. 16. Manages permitting activities relating to Federal, State and local regulatory agencies. 17. Coordinates activities and special projects with academic and administrative departments to ensure effective service levels. Employs new methods and products and equipment in custodial and related fields including the use of new products and equipment. 18. Maintains and updates status reports and schedules in data bases. 19. Organizes and conducts field inspections and acts as the principal trainer on existing or Job Description (2/2015) Page 2 of 6

3 new techniques, procedures and standards. 20. Performs other duties as required. Job Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: A Baccalaureate degree from a regionally accredited college or university and four years of relevant experience in facilities operations is required or equivalent combination of education and experience. Building Automation Systems experience required. Experience with Automated Logic Controls preferred. Computerized Maintenance Management System experience required. Experience with School Dude: PM Direct and Maintenance Direct preferred. Knowledge of State requirements for educational facilities preferred. Experience developing deferred maintenance programs preferred. Experience with quality improvement processes, principles and practices of administration, custodial practices and procedures preferred. Supervisory Experience: Three or more years of supervisory experience, including formal training in supervision is required for this position. Language Ability Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one situation to other employees of the organization. Math Ability: Ability to calculate figures and amounts such as discounts, interest commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Job Description (2/2015) Page 3 of 6

4 Computer Skills: MS Office Suite experience and Internet software. Certificates and Licenses: Achieve OSHA Health and Safety 30 Hour Certification within 6 months of hire... Valid driver s license. Responsibility for People and Property: This position is responsible for equipment and college facilities and will supervise one or more employees. Responsibility for Communication: Internal Contacts: This position has contact with all levels of SCF administration, staff and faculty. External Contacts: This position has regular contact with Federal, State and Local agencies on a daily basis. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts. The employee is occasionally exposed to risk of electrical shock. The employee is occasionally exposed to wet or humid conditions (non-weather); work in high precarious places; fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions; extreme heat (non-weather) and vibration. The noise level in the work environment is moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use manual dexterity and reach with hands and arms. The employee is frequently required to stand, walk, climb or balance and talk or hear. The employee is occasionally required to sit, stoop, kneel, crouch or crawl and taste or smell. The employee must regularly be able to lift between 10 to 50 pounds. Specific vision include close vision, distance vision, requirements include peripheral vision, depth perception, color vision and ability to adjust focus. General Performance Standards and Expectations: In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations: 1. Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to Job Description (2/2015) Page 4 of 6

5 know the College s mission and goals. 2. Service Excellence: All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed: RESPECTFUL Act in a courteous manner Actively listen to gain full understanding Demonstrate awareness of everything speaks Show empathy and caring RESPONSIVE Approach people in an inviting and pleasing manner Take ownership of actions and decisions Plan, anticipate, and be forward thinking Answer and return phone calls and s Use proper communication etiquette Banish the phrase not my job Provide assistance to all inquiries and follow through ACCURATE Do it right the first time Be knowledgeable of product and how it interfaces with others Ask probing questions Use resources effectively and efficiently COLLABORATIVE Participate in teams Develop team skill sets Learn available resources to be responsive to your constituents Develop internal and/or external connections 3. Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance. 4. Safety Awareness: State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided. 5. Attendance Standards: State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures. 6. Training: State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary. 7. Continuous Improvement: State College of Florida, Manatee-Sarasota employees are expected to give attention to continuous assessment and improvement of the position s assigned set of Job Description (2/2015) Page 5 of 6

6 duties and responsibilities. Approvals: This job description has been reviewed and approved by the leaders whose signatures appear below. Title Signature Date Preparing Manager Department Budget Manager Area Vice President Director, Human Resources Job Description (2/2015) Page 6 of 6