TOWN OF BRECKENRIDGE POSITION DESCRIPTION

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1 TOWN OF BRECKENRIDGE POSITION DESCRIPTION Position Title: Assistant Director of Public Works Department: Public Works Division: Administration Position Classification(s): Full Time/Regular Pay Plan Level(s): 95-E Work Status/Schedule(s): Full Time FLSA Status: Exempt I. NATURE OF WORK: Coordinating with the Public Works Director, the incumbent in this position is responsible for performing complex analytical work in the administration, management, and direction of the Public Works Department, which includes supervision of the following functional areas: administrative support, budget & analysis, and the seven Divisions; Administration, Streets/Parks, Facilities, Water Operations, Transit, Fleet and Engineering. The Assistant Director supports the Town of Breckenridge Mission Statement and Values & Philosophies and the Public Works Department s mission to construct, repair and/or maintain the infrastructure of the Town including, without limitation, streets, alleys, storm sewers, and surface drainage; traffic systems, markings and signs; central garage facilities and vehicles; parks facilities and landscaped areas; building facilities; water systems; transit operations, fleet services, and engineering services. The incumbent provides expertise for all public improvement projects and assistance, guidance, and direction to other departments. The Assistant Director uses flexibility, innovation and creativity in performing all aspects of this position including performance coaching and management. Work is performed in a progressive, team-oriented environment. The incumbent promotes and fosters excellent customer service. The Town of Breckenridge is committed to hiring employees who provide good customer service; our employees communicate courteously and responsibly and provide effective and efficient service to the public and to co-workers. II. SUPERVISION RECEIVED/EXERCISED: The incumbent in this position works under the direct supervision of the Public Works Director and assumes the Director s responsibilities in his/her absence. The individual directly supervises all Public Works Division Managers. The position also receives guidance and direction as appropriate from the Town Manager and Assistant Town Manager. Additionally, the incumbent provides guidance, coaching, mentoring, supervision and performance management oversight to all Public Works staff, both year-round and seasonal. The incumbent must frequently take the initiative to work cooperatively with other divisions, departments, and outside agencies on project specific activities, and may, on a project specific basis, supervise personnel of other divisions and departments. This is a 1

2 role of significant impact as this individual manages and closely coordinates the work activities of staff and provides support, guidance and feedback to staff concerning leadership, communication, expectations, work procedures, and performance. III. DISTINGUISHING CHARACTERISTICS Distinguishing characteristics of highly skilled incumbents in the position may include, yet are not limited to the following: a) Safety-Focused: Possesses a strong and keen focus on safety. Demonstrates consistent technical competence commensurate with the requirements of a safety-sensitive, service and leadership based organization. b) Critical Thinker: Uses knowledge and training to resolve routine issues and situations that may occur in the course of work; and, assess the big picture and detail elements of a problem or situation. c) Problem Solver: Resolves problems in a manner consistent with policy and practice, and knows when to seek immediate guidance for unusual problems or proposed deviations from federal, state, local and division guidelines, practices or precedents. d) Reasoning: Views issues and problems clearly (facts, data, information and impacts). Skill in making correct inferences, drawing accurate conclusions, and in making logical recommendations to management. e) Change Management: Supports and influences organizational change implemented by leaders. Willingness to adapt to change in a flexible and highly responsible manner. f) Service: Dedicated to service to the public, coworkers, leaders, supervisors and management, and anticipates the service needs of others. g) Self-Management: Displays a high level of initiative and self-discipline in work; demonstrates emotional intelligence and responsible behavior in execution of capital management assignments; and personally motivated to achieve. h) Teamwork/Leadership: Ability and desire to work in a collaborative manner, in keeping with the Town s Leadership Values and Philosophies. Skill in motivating and encouraging others; as well as facilitating cooperation, pride and trust. Guides employees in the completion of work assignments and may assign and review work. In addition to guiding and directing other employees, this individual must demonstrate initiative and leadership by assuming responsibility and accountability for project completion and for ensuring that quality work and service are a focus. Manages resources, including support staff, in an effort to achieve goals and objectives established by the Director of Public Works and other Town management. 2

3 i) Learning: Engaged and dedicated to learning, training and improvement, and applying learning. j) Communication: Expresses information to others effectively and with poise and professionalism in a customer service environment. Takes into account the audience and nature of the information being communicated; listens to others; and, attends to nonverbal cues in a responsive manner. Communicates with Public Works management, other departments, co-workers, staff, the Assistant Town Manager, the Town Manager, Town Council, other Town Commissions, engineers, contractors, consultants and the public in an effort to communicate the activities, project status, goals, and objectives of departmental and organizational activity. Informs others in a timely and professional manner regarding work assignment and project completion and needs; demonstrates strong interpersonal and motivational skills; and, adjust personal style as necessary to achieve organizational goals. k) Diversity: Able to interact and work with individuals of varying backgrounds, experience and opinions, as well as cultural influences, in a professional and service-oriented manner which promotes better understanding and a high level of service to all internal and external customers/clients. IV. ESSENTIAL DUTIES: The incumbent in this position must be able to successfully perform and is responsible for the fulfillment of the following essential job functions and duties: 1. Managing and empowering the Public Works Department staff to develop and achieve Town goals in the areas of leadership, risk management and safety, customer service, communications, job knowledge, and safety. 2. Develops long-range strategic operational plans for the department. 3. Makes effective oral and written presentations to the Town Council, Planning Commission, and other internal and external boards and agencies. 4. Assists and provides support for Emergency Management efforts for the Town. 5. Responsible for carrying out personnel actions approved by the Director or the organization. 6. The individual is responsible for employee development including the following: Providing appropriate interventions such as feedback, training, evaluations, discipline, and management follow-up in a concerted effort to improve and enhance team and individual performance. 7. Manages and develops Public Works Division Managers and Assistant Managers, Division Supervisors, and Crew Leaders to supervise full-time and seasonal staff in a manner consistent with Town regulations, philosophies, and goals. 8. Determines and manages the work to be accomplished in both the short and long term outlook in association with various other Divisions, Departments, and Public Entities. 3

4 9. Determines and manages the necessary resources to accomplish required work to maintain, operate, and upgrade the Town's infrastructure. 10. Attends meetings regarding various areas of responsibility (Planning Commission, Town Council, Colorado Department of Transportation, etc.) representing the Public Works Department and the organization as a whole. 11. Effectively communicates to the Public Works Director, either verbally or in writing, those issues related to or affecting the Public Works Department and the organization. 12. Manages effective problem resolution with property owners, residents, business owners, etc. 13. Coordinates with the Public Works Director, Division Managers, Administrative Services Manager, and others to devise a competent five-year Capital Improvement Plan and well as a yearly operating budgets for the Public Works Department. 14. Directs, develops, and manages Public Works responsibilities related development review and administration of right-of-way management. 15. Assists with and/or develops the management of training procedures to ensure all Public Works employees are competent in relation to the Town's goals, procedures, policies, and equipment. 16. Supports Town goals; understands and interprets all organizational policies & regulations. 17. Assists in and frequently initiates the development and implementation of Town, Department, and Division policies and procedures. 18. Assists in or directs the establishment of work priorities and standards. Meets with and discusses work progress and assignments with the Division Managers and the Administrative Services Manager. 19. Takes proper safety precautions, anticipates unsafe circumstances, and acts in accordance with the organization Behavior Based Safety policy to prevent accidents. Is responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment. 20. Develops procedures to encourage employee and team productivity. 21. Prepares concise written reports as necessary or directed. 22. Performs the duties of the Director of Public Works in his/her absence, or as necessary to achieve departmental and organizational objectives. 23. Functions as a member of the senior management team. 24. Develops programs or projects based on direction or interpretation of the desires of the Town Manager, Town Council, and citizens. V. OTHER DUTIES: 1. Planning and negotiating with special event proponents, protecting the interests of the Town 2. Performing assigned and/or self-directed duties on various committees and in meetings 3. Performing related work and assisting other Departments as necessary 4. Preparing and maintaining necessary records and reports 5. Continuing training in job knowledge requirements and soft skills in order to remain aware of current methods and procedures. 6. Completes other duties as assigned. 4

5 VI. KNOWLEDGE, SKILLS, & ABILITIES: To perform this job successfully, the incumbent in this position must be able to perform essential duties satisfactorily; therefore he or she must: 1. A general, common sense working knowledge of the specific infrastructure pertaining to the Town of Breckenridge. 2. A general, common sense understanding of the range of functions in other departments and agencies. 3. Be familiar with and be able to interpret and apply organizational policies, laws, rules, and regulations. 4. Possess supervisory skills and have the ability to communicate successfully with personnel, citizens, contractors, and business people. 5. The ability to work as an individual and as a member of a team 6. Possess knowledge of physical layout of the Town of Breckenridge. 7. Be familiar with various state and local regulations pertaining to the Public Works Department and the Town of Breckenridge. 8. The ability to effectively manage administrative and budgetary requirements. 9. The ability to communicate effectively in English (both orally and in writing) including the ability to interpret technical information 10. The ability to effectively manage a diverse staff performing a wide variety of activities directed at achieving Town of Breckenridge goals in the areas of risk management, customer service, communications, safe work performance, and right-of-way safety, serviceability, & aesthetics. 11. The ability to prioritize & multi-task 12. The ability to anticipate and respect the needs and interests of others 13. The ability to remain calm under stress 14. The desire to be an effective and respected leader and supervisor 15. Knowledge of safe maintenance procedures and an ability to detect hazards and violations and recommend corrective actions 16. The ability to train others in the various functions and requirements related to Public Works and to the organization. 17. The ability to determine and interpret work processes for staff, maintaining harmonious relations among staff and promoting efficiency 18. The ability to use independent judgment in routine and non-routine circumstances, and in critical situations 19. The ability to establish and maintain good relations with all Town Departments, employees, senior management, co-workers, and the public 20. The ability to adapt to organizational and technological change 21. The ability to provide verbal presentations and to have professional discussions with Town management, Town Council, and other internal and external organizations. 5

6 22. Ability to understand and interpret drawings and blueprints. 23. Knowledge of municipal management and design, specifically for buildings, streets, sidewalks, bridges, storm sewers, curbs and gutters, sidewalks, paving, flood & erosion control, fleet maintenance, parks and landscaping, water systems, and transit/parking systems. 24. The ability to analyze complex problems and propose alternatives and solutions. Requires knowledge, imagination, and ingenuity to determine applicability to the facts and conditions of the project and/or problem. 25. Ability to coordinate and supervise the activities of support personnel, consultants, and contractors. 26. Ability to use a networked computer system which includes Microsoft, Oracle, and other applicable software. 27. A combination of technical skills, analytical skills, organizational skills, communication skills, interpersonal relations skills, and professionalism is required. 28. Ability to anticipate, recognize and manage organizational risk factors. VII. MATERIALS AND EQUIPMENT USED Telephone, Computer, Related Software, Scanner, Printer, Copier, Digital Camera, Fax Machine, Calculator, Two-Way Radio System, Personal or Town Vehicle, Fuel Pumps, Office Supplies, Filing Cabinets, Audio/Visual Equipment. VIII. WORKING ENVIRONMENT/PHYSICAL ACTIVITIES: The physical demands described below are representative of those that must be met by the incumbent to successfully perform the essential functions of this job: Work is performed indoors and outdoors at the Public Works offices, shops, storage bays, and yard, and at other Town facilities with exposure to a variety of weather conditions and temperatures, slippery/uneven surfaces, snow, electricity, noise, vibrations, dust, fumes, and machinery; public contact, working alone and as a member or a team; may handle emergency situations sometime involving angry, irate, or frustrated customers. Physical activities include moving about the facilities and yard, sitting for long periods of time in close proximity to a computer screen, standing, reading, writing, keyboarding, hearing, verbally communicating, visually observing situations, light lifting (under 15 pounds), moderate lifting (15 to 49 pounds), regular computer work, operating a motor vehicle, climbing in and out of all vehicles and equipment, filing, reaching, bending, and exposure to interaction with supervisors, peers, and public (sometimes stressful and involving emergency situations). 6

7 IX. EDUCATION, EXPERIENCE, AND FORMAL TRAINING 1. Minimum of eight years of progressively responsible experience in public works operations or another related applicable environment. 2. Minimum of five years of progressively responsible management experience overseeing a Public Works Department/Division or similar type of environment. 3. Bachelor s degree or higher in Business Administration, Public Administration, or other field related to the public works industry is required. X. LICENSES/CERTIFICATES 1. Valid Colorado Driver s License 2. Must be able to pass background check and Motor Vehicle Record Check 3. Verification of Education/Training EFFECTIVE DATE January 2018 Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the Town s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. The Town is an at will employer, and town employees may be separated from Town employment at any time and at the discretion of management. The Town of Breckenridge is an Equal Employment Opportunity Employer The Town does not discriminate against applicants or employees on the basis of age, race, gender, color, religion, national origin, disability, sexual orientation or any other status protected by federal, state or local law. 7