HEALTH, SAFETY AND RISK MANAGER REF: ALC625

Transcription

1 Estates and Facilities Division The Post HEALTH, SAFETY AND RISK MANAGER REF: ALC625 The postholder will lead on setting the strategic direction for health and safety and risk management within the Estates and Facilities Division. Working closely with senior management and Heads of Department, the postholder will develop policies and establish performance standards for the Division. Informal Discussions For an informal discussion please contact Mr Nick Syder (Head of Estates Finance, Risk and Administration) on Tel: or Job Description A job description is attached as Appendix A. The precise duties will be agreed in discussion with the Manager. Person Specification The person specification for this post is attached as Appendix B. GENERAL Salary Salary will be 40,082 to 46,414 per annum, on Grade 8 on the single salary spine. The normal expectation is that starting salary will be at the minimum of the advertised salary scale. Starting date The post is available from 1 October 2016 on an indefinite, full-time basis. Terms and Conditions of Appointment Full details of terms and conditions of employment for Administrative Staff will be made available to the candidate to whom the appointment is offered.

2 Relocation Expenses Relocation expenses are reimbursable under certain conditions. Residence The University is strongly committed to providing an excellent student experience and research environment, and it is expected that all staff will be available on campus to carry out their duties during the working week in support of these goals. Absences for significant periods are by agreement with the Head of School or Head of Division. Annual Leave Entitlement There is an annual holiday entitlement of six weeks plus statutory (8 days) and customary (6 days) holidays. Superannuation The post is superannuable under the Universities Superannuation Scheme. Proof of Qualifications The person specification for this post lists qualifications that are essential and/or desirable and you may hold some or all of these qualifications. Please note that if you are offered the appointment you will be asked to provide original certificates of these educational and professional qualifications. Please DO NOT provide these with your application. Entitlement to Work in the United Kingdom If you are shortlisted for interview you will be asked to bring to interview original documentary evidence of permission to work in the UK. Candidates invited to interview will be provided with a list of appropriate documents that can be provided as evidence. Please DO NOT provide this with your application. Workers from outside of the EU may be eligible to work in this role subject to their immigration status. However, due to the nature of this role and the level of qualifications required, please note that immigration legislation will not allow the University to apply for a sponsorship certificate for this post. Occupational Health Assessment Appointment will be subject to a satisfactory Occupational Health Assessment to be carried out by the University s Occupational Health Service.

3 APPLICATION AND RECRUITMENT PROCESS Your completed application form should quote reference code ALC625 and be returned by not later than 12 noon on 1 September 2016 in one of the following ways: accessed via the relevant vacancy details at then downloaded in Word format to be completed electronically then saved and sent as an attachment to hr@uea.ac.uk or accessed via the relevant vacancy details from then downloaded in Word format to be completed electronically, then printed and posted to the Human Resources Division, University of East Anglia, Norwich, NR4 7TJ, or accessed via the relevant vacancy details from and downloaded in PDF format and printed, to be completed by hand and returned by post to the Human Resources Division at the address shown above or forms received by post from the Human Resources Division should be completed by hand or typed and returned by post to the above address. Postal applications will not be acknowledged unless a stamped addressed envelope/postcard is supplied. For paper submissions please ensure you add the correct postage to your application pack as failure to do so will considerably delay receipt by this office and may jeopardise your application for this post. Please note that applications received after the closing date will not normally be accepted. If you are submitting an application by post immediately prior to the closing date please contact the Human Resources Division on to let us know that your application has been posted, and if possible also send a copy by fax to or by to hr@uea.ac.uk in order that we receive these by the closing date. Please note that feedback will not normally be provided to those applicants who are not shortlisted for this post. Applicants for posts with a reference code beginning ALC must ensure they submit a covering letter and three paper copies of their curriculum vitae, or one copy if submitting the application by , along with their completed application form.

4 Equal Opportunities Monitoring Form Please note that an Equal Opportunities Monitoring Form must be completed and returned with ALL applications, whether submitted by post or by . If submitted by , the Equal Opportunities Monitoring Form must be sent as a separate document/attachment to the Application Form. The Equal Opportunities Monitoring Form will be detached from the received application before short-listing takes place and will not form any part of either the short-listing or decision making process. Referees In naming referees in your application, you are requested to give only those who can immediately be approached and one of these must be your current employer, or if not employed your most recent employer. Interviews It is anticipated that interviews will take place on 21 September 2016 and candidates who have not heard by this date should assume their application has been unsuccessful. Successful shortlisted candidates may be notified of their interview times by telephone and/or and it is therefore essential you include both of these in your application. Reasonable travel and incidental expenses incurred in attending the interview will be reimbursed. (Please ensure that you keep all receipts). Please note that if you are offered a post and decline the offer, travel and incidental expenses will not be reimbursed. Detailed information on the allowances will be provided on the expenses claim form which will be sent to you if you are invited to interview. This document is available in alternative formats e.g. large print, disc and on-line. If you need this document in an alternative format please contact us on , fax , or hr@uea.ac.uk

5 APPENDIX A JOB DESCRIPTION REF: ALC625 Job Title Division: Health, Safety and Risk Manager Estates and Facilities Division Grade: 8 Reporting to Assistant Director - Estates Finance, Risk and Administration Job Function/Purpose The Health, Safety and Risk Manager has a leading role in setting the strategic direction for health and safety and risk management within the Estates and Facilities Division. Working closely with senior management, heads of department, the Estates Compliance Manager and the University s Safety Services the position ensures the development and promotion of a positive and visible safety culture within the Estates Division. Acting as an independent and objective body that reviews and evaluates risks and concerns within the Estates and Facilities Division, the role requires an individual with demonstrable experience and skills in managing health, safety and risk in a corporate environment. Main Duties and Responsibilities: Lead on the Division s health and safety strategy, including the development of policy and establishment of performance standards for the Division via policies, practices and procedures. Establish and facilitate Divisional Health and Safety Committee meetings to ensure key information is discussed and appropriate decisions are made Develop, set up and maintain suitable health and safety management systems based on the principles of ISO to demonstrate continuous ongoing improvement in compliance. Create a climate in which safety has a high value, is regularly promoted and where individuals are clear about their responsibilities and safety objectives within the Division. Keep up to date with relevant health & safety legislation and best practice and provide regular updates for managers as appropriate. Ensure that all incidents and near misses related to Estates Division staff are reported and investigated to prevent recurrence. Feedback results to senior managers, heads of department and safety committees as best practice. Identify opportunities for continuous safety improvement within the Division and assist the Managers and Senior Management Team in their implementation.

6 To be a key point of contact and to liaise with external bodies such as local authorities, the HSE and specialist groups on health and safety issues. Set up a programme of internal monitoring of health, safety and risk within the Estates Division and complete audits of external companies that are working for UEA to ensure compliance with relevant health and safety legislation. Provide guidance to managers regarding health and safety risks to their staff, identify subsequent training requirements and design and develop suitable training to meet those needs in liaison with USS. Report directly to the senior management team any significant issues that are not being addressed and potentially put the University at risk. Develop and establish a robust system for the identification and control of all risk categories relevant to the Division. Guide and support managers across the Division to ensure risks are regularly monitored, recorded and managed appropriately. Co-ordinate with central teams, including University Safety Services, to ensure divisional risks are robustly consolidated into central University risk registers. Establish and facilitate Divisional Risk Management Committee meetings to ensure key information is discussed and appropriate decisions are made. Other responsibilities: Develop good working relationships with key teams within the UEA in order to both understand and influence central approaches to health, safety and risk. Produce management reports and statistics as required. To advise and provide guidance on operational matters as appropriate. Any other tasks commensurate with the grade. August 2016

7 PERSON SPECIFICATION APPENDIX B Job Title: Division: Health, Safety and Risk Manager (Ref: ALC625) Estates and Facilities Division A variety of assessment methods will be used as part of the selection process; this will include short listing against the application form, and an interview and may include a technical test and/or presentation. When completing your application you should ensure that you address each of the criteria indicated and provide supporting examples demonstrating your experience where appropriate. Criteria Essential Desirable Education, experience and achievements Skills and knowledge 1. Demonstrable experience in a corporate health and safety compliance management role. 2. NEBOSH Diploma or equivalent H&S qualification. 3. Knowledge and practical experience of risk management in a large and diverse organisation 4. Experience in delivering training to a variety of audiences. 5. CMIOSH or working towards. 6. Experience of receiving and investigating incident reports to identify root causes, ensuring suitable remedial action is taken. 7. Significant experience of undertaking health and safety audits and producing high quality associated documentation. 12. Excellent written and verbal communication skills in the English language. 13. Excellent interpersonal skills able to develop mutual trust and positive, open relationships with key members of the University staff, students, colleagues, consultants and relevant authorities. 14. Strong influencing skills. 15. Clear, concise report writing skills. 16. Problem solving abilities with a positive, empowering approach. 17. Sound decision making ability. 8. Relevant degree (or equivalent qualification). 9. Experience of working within an ISO Quality standard. 10. Qualification in health and safety auditing to OHSAS standard or equivalent. 11. Experience of business continuity processes and outcomes. 19. A good working knowledge of the facilities environment.

8 Personal Attributes Special Circumstances 18. Proficient in all Microsoft Office applications. 20. Highly self-motivated. 21. Confident in challenging peers to achieve objectives. 22. An effective team player. 23. The ability to work flexibly, which may include occasional work after normal hours.