Streamlining Practice Group Reports BI5

Transcription

1 Streamlining Practice Group Reports BI5 Rudolph Vincent Consultant 2012 Redwood Analytics User Conference Analysis. Insight. Action.

2 Objectives: Demonstrate graphing and advanced graphing functionality Identify components of effective reports that make them directional and targeted Demonstrate functionality necessary for building gauge, dial, and dashboard style reports Create a Drill through 2012 Redwood Analytics User Conference Analysis. Insight. Action.

3 Components of Effective Reports 2012 Redwood Analytics User Conference Analysis. Insight. Action.

4 Components of Effective Reports 1. Streamlined Less is more Graphs Summaries Trends Highlighting Shorter reports = More time to discuss specific opportunities and educate on metrics 3

5 Components of Effective Reports 2. Focused What is driving the focus? Historically focused? Individual detail vs. Summary level? Collection of Partner Favorites? Profit focus? Based on Collection or Expected? Are you truly focusing the information or is this just how it s always been done? 4

6 Components of Effective Reports 3. Metric Driven Revenue Drivers Production FTEs & Net turnover Prices Mix New clients New matters New hours from existing matters Realization Client discounts Written down hours Other rate changes Unbilled forever Write offs Charge offs Speed Unbilled days Billing speed Uncollected days Collection speed Expense Drivers Utilization Standard hours Mix Attorneys Offices Departments Productivity Margins Revenue margin Direct margin (to client) Indirect margins Fully loaded margin Economic margin Leverage Attorney FTEs Mix by title Hours worked by class year Direct cost rates 5

7 Build an Effective Report 2012 Redwood Analytics User Conference Analysis. Insight. Action.

8 First, let s create a Practice Group graph focused on firm billing realization 1. From the Work Period Measures namespace, drag Periodic Billing Realization % (vs. Std) to the Default measure (y axis) box. 7

9 Next we ll move the legend so it is centered on the bottom 1. Select the background of the chart. 2. Open the Properties Box and choose the Legend property under Chart Annotations. 3. Select Bottom Middle. 4. Also format the Bill Real as % with 1 decimal place. 5. Center the graph(click background & center button) 6. Run the report 7. Note the changes 8

10 Filter the Report on Select the background of the chart. 2. Open the Properties Box and choose the Legend property under Chart Annotations. 3. Select Bottom Middle. 4. Run the report 9

11 1. Let s add some texture to the graph by using a background preset. 2. Save the Report name it Source 10

12 1. Let s add some texture to the graph by using a background preset. 2. Change the size to 300 x 300 pixels 3. Save the Report name it Source 4. Run the Report 11

13 The graph should resemble this now. With smooth edges, shaded background and a Title. Looking Good! Next, we ll create the Target report to display where we drill through the graph 12

14 Target Report 1. Create a new List report with the following fields: Dept, Year, Bill Atty Name, Title, Hours, Per Bill Real%, Per Bill, Per Collect. 2. Format the Hours, Per Bill & Per. Collect with 0 decimal places and Real% as a Percent with 1 decimal place. 3. Save as Target we ll use this later to drill into. 13

15 Drill Through: Linking the Source Report to Target 1. Open the Source Report. 2. Select the Gauge object and display the properties 3. Click the Drill Through Definitions property 14

16 Drill Through: Linking the Source Report to Target (Cont.) 1. Select the Target as the Report 2. Click OK 3. Close the Target and open the Source 4. Run the Report 15

17 Drill Through: Run the report 1. Click the gauge indicator. 2. And.Next Slide! 16

18 Drill Through: Run the report 1. This launches the Target report to see which Depts are falling below the firm Realization average. 17

19 Questions??? Thank You Rudolph Vincent Consultant 2012 Redwood Analytics User Conference Analysis. Insight. Action.